MINUTES UAF GOVERNANCE COORDINATING COMMITTEE #49 May 3, 2001 Chancellor's Conference Room, 330 Signers' Hall I Stacey Banks called the meeting to order at 2:07 p.m. MEMBERS PRESENT: MEMBERS ABSENT: Banks, S. Anderl, B. Culbertson, S. Bird, R. Duffy, L. Combellick, M. McCrea, S. Miller, D. (for S. Pederson) OTHERS PRESENT: Swazo, N. K. Mosca B. The agenda was adopted as distributed via e-mail. II NEW BUSINESS A. Health Issues Executive Summary Both ASUAF and Faculty Senate did not act on the executive summary. Staff Council approved the executive summary. Stacey Banks and Norm Swazo each spoke with Randy Pitney regarding the executive summary. There were a number of questions regarding the executive summary. At this time the University will probably not receive full funding from the legislature and additional funding for initiatives is uncertain. The position in statement #1 regarding funding for FY03 initiative funding is unclear. Concerns were raised regarding recommending duties for this position, which should be addressed with members of Athletics and Recreation. At the present time there is only one full-time staff member that handles the Student Recreation Center. There is a need for further support for recreational opportunities for students, faculty, and staff on campus. The original intent of the summary is to increase recreational activities on campus altogether. A recommendation was made to table the motion and have the committee work with Randy Pitney from Athletics and Recreations. The summary recommends resource decisions that should be made on the department level. A motion was made and seconded to table the motion and have the committee work with Athletics and Recreation. MOTION PASSED (unanimous) ============== A motion was made to table the executive summary and recommend that the committee go back and speak with Randy Pitney regarding the issues. Then Randy Pitney and Michelle Combellick can speak with each governance group and discuss the summary. The process is unclear. EFFECTIVE: Immediately ******************* Revised 3/5/01 EXECUTIVE SUMMARY By members of the UAF Governance Health Issues Committee I. The newly funded FY03 initiative position (Assistant Recreation Manager) for the SRC is highly welcomed by the Health Issues Committee (HIC). As stated in the initiative this position will be assisting with the UAF LIFE program. The Health Issues Committee would like to recommend the following duties as part of the Asst. Recreation Manager's job description: - Recruitment and retention of fitness instructors - Schedule activities related to the wellness program(spring, fall and summer semesters). - Develop training programs for fitness instructors in the areas of, but not limited to: aqua aerobics, step and floor aerobics, kick boxing, and group dance classes. In addition, the HIC recommends that the revenue generated by the UAF LIFE program be used to pay salaries of fitness instructors and lecturers (fitness instructors at $12-15/hr and lecturers per individual negotiations) Therefore, this committee urges action to designate 75% of the revenue generated from LIFE activities for ongoing support of the program. RATIONALE: Fitness instructors and lecturers offering their services to the UAF LIFE have been operating on volunteer power since the program's inception in the fall of 1997. Current participation in UAF LIFE at the SRC shows 75-100 faculty and staff each fall and spring semesters. We would like to see this program grow. However, without financial support, growth is impossible, as instructors are unwilling and cannot be expected to continue to volunteer their services. II. The Health Issues Committee recommends that the UAF administration support an additional staff or student position to act as a facility monitor during high use hours at the Student Recreation Center. This individual would be responsible for: - Returning weights to their storage racks - Insuring that clients are using equipment correctly - Acting as a safety monitor for users and their children (i.e., children are using equipment without adult supervision) - Formally reporting unsafe or damaged equipment to the SRC manager. RATIONALE: Liability issues could easily arise if equipment is not properly maintained and in a timely manner. SRC users have expressed great concern about unsupervised children using the equipment and the facility in general. These problems could be managed if a staff person was given the authority to "roam" or "assist" users in the appropriate use of equipment, encourage proper behavior in this type of facility, and help keep the facility risk free. III. FUTURE GROWTH The HIC wishes to encourage the UAF administration to support other possibilities for growth of this program. Our suggestions are: - Offer punch cards for aerobics class participation or specific programming with shorter duration or participation periods. Clients would only be able to get into the facility during the specified times of the activities. - Offer a one time payment plan for a full one year membership for UAF LIFE - suggested price $200/year-a reduction of $25/year. Find a location within the SRC to hold a babysitting area for children age 4 and under. Single parents are not able to participate in many programmed activities because they have no care for their children. RATIONALE: Many students and staff are single parents and are not involved in SRC or UAF LIFE programmed activities. A childcare option would encourage greater participation by single parents. These suggestions, if acted upon, would mean a healthier and happier faculty and staff population. While students participate and are included in all of our activities, it is important that UAF's active and proactive in improving their health and well being. A well- supported and successful wellness program is a small investment with an excellent return--our staff will feel valued and will be more productive. Statistics have shown that the rate of sick leave decreases and savings in health care costs are realized. UAF LIFE is a win-win situation for all involved! It is our hope that the UAF administration will support our goals and help us make this program successful. ****************** III COMMITTEE REPORTS A. Health Issues - M. Combellick - No report. B. Intercollegiate Athletics - R. Bird and B. Anderl - No report. Stacey Banks stated that Chancellor Lind has asked Karen Cedzo, former Vice Chancellor for University Relations, to look at restructuring recreational activities and promoting athletics at UAF. IV GOVERNANCE REPORTS A. ASUAF - S. Banks Stacey Banks introduced Derek Miller, the new ASUAF president. ASUAF is kicking off the student saver program where students can receive a discount at local businesses by showing their polar express card. Beaver Sports offers a 10% off regularly priced merchandise. This excludes canoes, kayaks, GPS, binoculars, bikes, weights, gift certificates, lay-a-way, Yakima racks, labor, or previous purchases. Food Factory offers a 10% discount on food and beverage items. Gulliver's Books offers $2 off any cafe purchase of $4 or more. Students must show their polar express card. The Coalition of Student Leaders approved the draft tuition schedule for next year, which will be addressed at the June Board of Regents meeting. ASUAF will have two new positions next year. The first is a special projects coordinator and a TVC student relations director. ASUAF will be working on extending services to students at TVC. Larry Duffy attended the leadership ceremony recently and it was mentioned that ASUAF is short senators. Stacey Banks stated that Senate recruiting will include incoming freshman. Currently, there are five or six open spots at this time. Norm Swazo asked about the inclusion of rural students in ASUAF. ASUAF has addressed the inclusion of rural students. Some rural sites have their own student government group, such as Kuskokwim. Other rural sites have a student president who is appointed by the director. A recommendation was made to submit an initiative proposal for funding to student success regarding inclusion of rural students in governance. Staff Council includes rural staff in their governance structure and the Governance Office offered assistance in explaining how the structure is set up and funded. Scott McCrea thanked Stacey Banks for his hard work over the last two years. B. Faculty Senate - L. Duffy The Senate has had a busy year and will be wrapping up academic issues at the May 7 meeting. The Senate will be honoring the Alaska Native Business Group, Alaska Native Science Group, and the College Bowl Team at the May meeting. C. Staff Council - S. Culbertson Staff Council will meet on May 16. The staff longevity awards program and picnic will be on May 17. Unionization has been a major issue this year. Signature cards will be distributed in June and if there is enough interest a vote will follow. Both Scott McCrea and Scott Culbertson have not gone to any organizing meetings because they didn't want it to look like Staff Council favors unionizing. Staff Council has always taken a neutral position on unionization. The unionization effort is statewide. Senate Bill 9 was addressed this year, which enables employees who are not on a 12 month contract to buy in the months that they are not on contract, if University staff are included in this bill. The 1.5% increase to the staff salary structure is still pending. The Board of Regents will be addressing this issue at the June meeting. V COMMENTS OR QUESTIONS The Coordinating Committee will meet in early fall. VI The meeting was adjourned at 2:55 p.m. A tape of this Governance Coordinating Committee meeting is available in the Governance Office, 312 Signers' Hall, if anyone wishes to listen to the complete tape. Submitted by Kathy Mosca, Governance Coordinating Committee secretary.