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Curriculum Format Forms and Academic Deadlines

2012-2013 FORMATS AND DEADLINES

Memorandum from the Registrar's Office affecting deadlines for curriculum review and their effective dates. 

Course and program requests received by October 4, 2012 will be effective for the Fall 2013 / Spring 2014 term, PENDING final approval being obtained on or before March 1, 2013.  

Requests not approved by or received after March 1, 2013 will be processed for the 2014-15 academic year.  Please plan accordingly.

Note that New Program proposals may easily take more than a year for full approval and will receive close and time-consuming scrutiny.  New programs may not be offered or advertised until after Board of Regents' approval and Northwest Commission on Colleges and Universities' approval.

Download rich text file (.rtf) or MS Word (.docx) formats for each type of request by clicking on the appropriate link below. Format forms and syllabus guidelines are updated regularly.  Please download and use the latest format form linked on this web page instead of storing older versions.

 

SPECIAL TOPICS (-93): FORMAT 1A
Submit signed originals to Registrar's Office and send an electronic file copy to Governance Office.

  • 2012-13 review cycle deadlines:
    Spring 2013 deadline is Sept. 1, 2012.
    Summer 2013 and Fall 2013 deadline is Dec. 1, 2012.
  • SPECIAL TOPICS COURSE FORM - Format 1A
    Format 1A.rtf - Special Topics Course  
    Format 1A.doc (MS Word document format)

 

SUMMER SESSIONS SPECIAL TOPICS (-95): FORMAT 1B
Submit signed originals to Summer Sessions; contact Summer Sessions for deadlines, 474-7021.

  • SUMMER SESSIONS SPECIAL TOPICS FORM - Format 1B
    Format 1B.rtf - Summer Sessions Special Topics Course
    Format 1B.doc (MS Word document format)

 

NEW NON-THESIS RESEARCH/PROJECT (-98) or THESIS/DISSERTATION (-99) COURSE: FORMAT 1C
Submit signed originals and electronic copy to the Registrar's Office.

  • 2012-13 review cycle deadline:
    Registrar's Office may be contacted for future academic year deadlines.
  • NON-THESIS RESEARCH / PROJECT -or- THESIS / DISSERTATION FORM - Format 1C
    Format 1C.rtf - New Non-Thesis Research/Project -98 or Thesis/Dissertation -99 Course
    Format 1C.doc (MS Word document format)
    Format 1C has been corrected as of 2/9/2010. (If using an older version than those provided below, cross out section #3 on the older form - these courses may not carry "O" or "W" core designators.)

 

TRIAL COURSE* (-94): FORMAT 1
Submit signed originals and one copy and electronic copy with required signatures to the Faculty Senate Office.  Submissions must include the course syllabus.

*A new course is not required to be offered first as a trial course. Trial courses may be offered up to three times under the original paperwork submission. They may be offered any time after approval, not necessarily the next consecutive semester after submission/approval.

 

NEW COURSE* - FORMAT 1
Submit SIGNED originals and one photocopy with signatures to the Faculty Senate Office.  Please include an electronic copy with scanned signatures. Submissions must include the course syllabus; if you are stacking, SEE NOTE BELOW.** Using paperclips rather than staples will speed processing.

  • 2012-2013 review cycle deadlines:
    October 4, 2012: to be effective (pending final approval) for the 2013-2014 academic year.
    New course paperwork received by Feb. 22, 2013 may be effective (pending final approval) in 2013-2014, but will not make the printed catalog!
  • NEW COURSE FORM - Format 1 - Updated 10/31/2012
    Format 1.docx - MS Word document format for Trial or New Course (Updated Aug. 2012)
    Format 1.rtf - Trial Course or New Course rich text file (Updated Aug. 2012)
    Instructions for the New or Trial Course Format 1 form (PDF)

*A new course is not required to be offered first as a trial course.
**If the new course will be stacked, ONLY ONE Format 1 form is needed; however, because the form will be copied to both undergraduate and graduate review committees, there should be corresponding undergraduate- and graduate- level syllabi for both committees to compare.  If only a single syllabus is prepared, it must differentiate clearly between undergraduate and graduate levels of effort required for the course.  See course stacking guidelines.

 

COURSE CHANGE (MINOR) - FORMAT 2A
Submit to Registrar's Office; and send electronic copy to Governance.

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for the 2013-2014 academic year.
     Minor changes received after March 1, 2013 in the spring cycle will be processed for
    AY 2014-15.  See memorandum from Registrar's Office at top of this page.
  • MINOR COURSE CHANGE FORM - Format 2A
    Format 2A.rtf - Minor Course Change - in rich text format.
    Format 2A.doc - Minor Course Change - in MS Word document format.
    Instructions for the Minor Course Change Format 2A form (PDF)

 

COURSE COMPRESSION - FORMAT 2B
Submit SIGNED originals and one photocopy with signatures to Governance/Faculty Senate Office.  Please include an electronic copy with scanned signatures.  Using paperclips rather than staples will speed processing.

Compressions of Core courses will need to be reviewed by the Core Review Committee.  Non-core course compressions will be reviewed by the appropriate Faculty Senate Committee and should be submitted to Governance by the deadlines below:

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for the 2013-2014 academic year (pending final approval at the Provost's level).
    Final approval at the Provost's level must occur by March 1, 2013 to be effective for 2013-14.  Curriculum received too late for full approval by March 1, 2013, will be processed for AY 2014-15.  See memorandum from Registrar's Office at top of this page.
  • COURSE COMPRESSION - Format 2B
    Format 2B.rtf - Course Compression Format Change rich text file (Updated 7/1/2011)
    Format 2B.doc - MS Word document format (Updated 7/1/2011)
        Updated procedure as of Fall 2011: Turn this form in to the Faculty Senate Office.

 

COURSE CHANGE (MAJOR) - FORMAT 2
Submit SIGNED originals and one photocopy with signatures to the Faculty Senate Office.  Please include an electronic copy with scanned signatures. Include course syllabus. If changing a STACKED course, SEE NOTE BELOW.**  Using paperclips rather than staples will speed processing.

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for the 2013-2014 academic year (pending final approval at the Provost's level).
    Final approval at the Provost's level must occur by March 1, 2013 to be effective for 2013-14.  Curriculum received too late for full approval by March 1, 2013, will be processed for AY 2014-15.  See memorandum from Registrar's Office at top of this page.
  • MAJOR COURSE CHANGE FORM - Format 2
    Format 2.docx - Major Course Change / Drop Course - in MS Word format.
    Format 2.rtf - Major Course Change / Drop Course - rich text format.

**If the course being changed is stacked, ONLY ONE Format 2 form referencing both course levels is needed.   Please see Course Stacking guidelines.

 

DROP COURSE - FORMAT 2
Submit signed originals and one photocopy with signatures to the Faculty Senate Office.  Please include an electronic copy with scanned signatures. Syllabus not required. Using paperclips rather than staples will speed processing.

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for the 2013-2014 academic year (pending final approval at the Provost's level).
    Final approval at the Provost's level must occur by March 1, 2013 to be effective for 2013-14.  Curriculum received too late for full approval by March 1, 2013, will be processed for AY 2014-15.  See memorandum from Registrar's Office at top of this page.
  • DROP COURSE (MAJOR CHANGE) FORM - Format 2
    Format 2.rtf - Major Course Change / Drop Course - rich text format.
    Format 2.doc - Major Course Change / Drop Course - in MS Word format.

 

NEW OCCUPATIONAL ENDORSEMENT PROGRAM - FORMAT 3A
Submit originals, 1 photo-copy, and electronic record of signatures to the Faculty Senate Office.
Note: OE submission from CRCD/CTC is entirely electronic, including all approvals.
*Final approval for new OE's is at the level of the Chancellor; they do not go to the BOR.

  • 2012-13 review cycle deadlines:
    Occupational Endorsements are accepted throughout the academic year. (1)
  • To be included in the 2013-14 UAF Catalog, approval at the Chancellor level must be completed by March 1, 2013.  If approved after the March 1 deadline, they can be shown in the online catalog addendum in their effective term.
  • OE's take effect the next term after their full approval is completed at the Chancellor level.  For example, an OE approved fully in fall 2013 would go into effect in spring 2014.
  • NEW OCCUPATIONAL ENDORSEMENT FORM - Format 3A
    Format 3A.doc New Occupational Endorsement Request (MS Word)
    Format 3A.rtf - (Rich text format)

 

NEW MINOR PROGRAM - FORMAT 3B
Submit signed originals and one photocopy with signatures to the Faculty Senate Office.  Please include an electronic copy with scanned signatures.  Using paperclips rather than staples will speed processing.

*Final approval for new minors is at the level of the Chancellor; they do not go to the BOR.

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for spring 2013 (pending final approval at the Chancellor level).
  • To be included in the 2013-14 UAF Catalog, approval at the Chancellor level must be completed by March 1, 2013.  If approved after the March 1 deadline, minors can be shown in the online catalog addendum in their effective term.
  • Minors take effect the next term after their full approval is completed at the Chancellor level.  For example, a new minor approved fully in fall 2013 would go into effect in spring 2014.
  • NEW MINOR PROGRAM FORM - Format 3B
    Format 3B.doc - New Minor Request Form (MS Word)
    Format 3B.rtf - (Rich text format)

 

NEW DEGREE PROGRAM - FORMAT 3
[Not for new minors or new occupational endorsements.]
       A draft prospectus is required along with the Format 3 request form. Format 3 forms received without a draft prospectus will be returned to the department.  Other required forms include the 2-3 page summary and Program Action Request form which go to the Board of Regents.

Submit SIGNED originals and one photo-copy, and an electronic copy with scanned signatures to the Faculty Senate Office.

  • 2012-13 review cycle deadline:
    October 4, 2012 in order to be effective Fall 2013 pending all approvals, including the Northwest Commission on Colleges and Universities (NWCCU) which has 90 days to review the new proposed program AFTER BOR APPROVAL. Note that the program will not appear in the UAF Catalog until after NWCCU approval. New programs may not be advertised nor enroll new students until after NWCCU approval.
    (1) (2)
  • NEW PROGRAM REQUEST - Format 3
    [Not for new minors or new occupational endorsements.]
    Format 3.docx - New Degree Program (MS Word document format)
    Format 3.rtf - New Degree Program (Rich Text File format)
    INCLUDE THE FOLLOWING WITH THE FORMAT 3:

  • Board of Regents Program Action Request Form -Rev. April 2011 (MS Word) and the following:

    A  two-to-three page program summary to accompany the Program Action Request.   The program summary should include:

    1. Program Goals: a.) brief identification of objectives and means for their evaluation; b.) relationship of program objectives to the Purpose of the University (core themes, as per accreditation); and c.) occupational or other competencies to be achieved.
    2. List of faculty directly involved with the program.
    3. Enrollment information: a.) projected and present enrollment; b.) minimum enrollment needed to maintain program; and c.) maximum enrollment that can be accommodated.
    4. Need for program -- employment market needs.
    5. Resource Impact: Include the Resource Commitment Form from the Format 3 packet.  Its numbers must agree with those provided in the BOR Program Action Request.


    Resource Commitment Form (rich text file)
    Resource Commitment Form (MS Word)

    The submission of a draft prospectus is required along with the Format 3 request. Below are instructions and a template, along with a sample for reference.
    NWCCU Prospectus Template (MS Word)
    NWCCU Prospectus Instructions
        Sample Prospectus

 

DELETE PROGRAM - FORMAT 4
Submit SIGNED originals and one copy and electronic copy with scanned signatures to the Faculty Senate Office.  Faculty Senate approved program deletions must go to the System Academic Council, and then to the Board of Regents, and, finally, the NWCCU for review and approval.

  • 2012-13 review cycle deadline:
    October 4, 2012 to be effective Fall 2013 pending all approvals (including Faculty Senate, Statewide Academic Council, Board of Regents, and NWCCU). (1) (2)
  • DELETION OF EXISTING PROGRAM - Format 4
    Format 4.rtf - Deletion of Program Request
    Format 4.doc (MS Word)

 

PROGRAM CHANGE** - FORMAT 5
Submit signed originals and one copy and electronic copy with scanned signatures to the Faculty Senate Office.

  • 2012-13 review cycle deadlines:
    October 4, 2012 to be effective for the 2013-2014 academic year (pending final approval at the Provost's level).
    Final approval at the Provost's level must occur by March 1, 2013 to be effective for 2013-14.  Program changes received late in the fall 2012 semester or in spring 2013 will likely have to be processed for AY 2013-14. Curriculum received too late for full approval by March 1, 2013, will be processed for AY 2014-15.  See the memorandum from Registrar's Office at top of this page.
  • PROGRAM / DEGREE REQUIREMENTS CHANGES FORM - Format 5
    Format 5.rtf - Program/Degree Requirement Changes (Major/Minor)
    Format 5.doc (MS Word)

 

CORE DESIGNATOR
Submit signed originals and one copy and electronic copy with scanned signatures to the Faculty Senate Office.  Include course syllabus.

In order to facilitate a timely review of your course or program request:

  • Remember to allow time for all approvals (department head, college/school curriculum council, dean) and send requests to the appropriate office noted for the form by the deadline date.
  • Send full request in appropriate format.  Please do not "nest" Format forms together!  For example, submit a Core format form separately from any related Format 1 or Format 2 paperwork -- do not staple different forms all together. 
  • Send an electronic copy AND a hard-copy request with all original signatures to the Faculty Senate Office.
  • Governance and the Registrar's Office can not be held responsible for course paperwork sent to the wrong address and thus received past the deadline. Please address your submissions completely and with care. 
  • Use a separate format form for each course request.
  • Academic year begins September 1.
  • There is a 10-day period for comments and objections after items are received at the Faculty Senate Office (before review by committee).

    • Notations:

    **Major program changes are to be processed similarly to new programs.
    ***Items submitted for the spring review cycle will not make the printer's deadline for the print UAF Catalog. New programs, however, will be listed in the addendum section of the online Catalog after final NWCCU approval.
    (1) The Governance Office will forward for Provost/Chancellor approval.
    (2) Provost/Chancellor will forward to Statewide Academic Council for Board of Regents' approval process.

Contact Jayne Harvie at the Faculty Senate Office with questions:
312B Signers' Hall, Box 757500
474-7964
jbharvie@alaska.edu

Jayne Harvie – 16 January 2013, Wednesday 15:05