UAF Governance

ACADEMIC CHANGES

Full Route to Approval

  1. Item is prepared by individual faculty member, department head, etc. according to approved format. For each course request, use a separate form. Pay close attention to how new, changed and dropped courses will impact degree programs, especially if the course is cross-listed.  If necessary, the program change form (Format 5) should also be submitted with the course paperwork.
  1. If approved by the department head(s), the request is sent to the respective College/School Curriculum Council(s). NOTE: Cross-listed courses must be signed off by both departments, curriculum councils and deans, as appropriate to the request.
  1. College Curriculum Council acts on item.
    • If disapproved, the item is returned to the department.
    • If approved, the College/School Curriculum Council sends the signed original request to the dean.

  2. The dean approves or disapproves the item and may return it to originating department. Some units, upon dean approval, then forward the completed request to UAF Governance.
  1. If the item is approved by the dean, the department sends SIGNED ORIGINAL (and appropriate hard copy and electronic copy with scanned signatures) to the office indicated below.
Format 1A: SPECIAL TOPICS COURSE* -- Send original to Registrar's Office (Box 7480).
Format 1B: SUMMER SESSIONS SPECIAL TOPICS COURSE* -- Send original to Summer Sessions.
Format 1C: NEW NON-THESIS RESEARCH/PROJECT -98 or THESIS/DISSERTATION -99 COURSE* -- Send original to Registrar's Office.
Format 1: TRIAL AND NEW COURSE* -- Send original copy + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office (Box 7500).
Format 2A: MINOR COURSE CHANGE -- Send original to Registrar's Office, and send an electronic copy (with scanned signatures) to the Faculty Senate Office.
Format 2B: COURSE COMPRESSION FORMAT CHANGE -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office.
Format 2: MAJOR COURSE CHANGES and Drop Course -- Send original + 1 hard copy + electronic copy (with scanned signatures) to Faculty Senate Office (Box 7500).
Format 3A: NEW OCCUPATIONAL ENDORSEMENT REQUEST -- Send original copy to Faculty Senate Office; route electronically through approval process, beginning at CRCD dean's office.
Format 3B: NEW MINOR REQUEST -- Send original + 1 hard copy + electronic copy (with scanned signatures) to Faculty Senate Office.
Format 3: NEW DEGREE PROGRAM REQUEST -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office (Box 7500).
Format 4: DELETION OF PROGRAM REQUEST -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office (Box 7500).
Format 5: PROGRAM/DEGREE REQUIREMENT CHANGE -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office.
Format 6: CORE ORAL INTENSIVE DESIGNATOR -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office.
Format 7: CORE WRITING INTENSIVE DESIGNATOR -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office.
Format 8: CORE NATURAL SCIENCE DESIGNATOR -- Send original + 1 hard copy + electronic copy (with scanned signatures) to the Faculty Senate Office.

*Special Topics, including Summer Sessions offerings, above the level of approved programs must be approved in advance by the Provost.

*Requests for new 600-level courses (including special topics) from departments that do not have graduate programs, must be approved by the Graduate School. Special topics courses will be reviewed by the Graduate Dean, and all other courses will be reviewed by the Graduate Academic & Advisory Committee.

  1. There shall be a ten-day waiting period for the solicitation of comments or objections prior to the review by the cognizant Senate committee. Comments and objections will be forwarded to the originating department for discussion with the objecting department and/or the appropriate senate curriculum committee.
    1. Changes in graduate programs and graduate level course offerings and all professional degree courses and programs including 500-level courses shall be addressed by the Graduate Academic & Advisory Committee.
    2. Substantive undergraduate course and program additions, changes, and deletions shall be reviewed by the Curriculum Review Committee.
      1. This committee shall be composed of the chairs of the college/school curriculum councils, the university registrar or the registrar's designee, and shall be chaired by a member of Curricular Affairs Committee. In the event that the proposed change is not approved, it may be withdrawn or appealed to Curricular Affairs for resolution.
    3. The Core Review Committee reviews and approves courses submitted by the appropriate college/school curriculum councils for their inclusion in the core curriculum. This committee will also review courses for oral, written, and natural science core classification.
    4. Deletion of Program Requests (Format 4) and New Degree Program Requests (Format 3) will be acted on by the full Faculty Senate after review by the appropriate committee(s) (Curriculum Review Committee and Curricular Affairs, or Graduate Academic & Advisory Committee).
  2. Proposed academic changes approved by the Senate or by the cognizant Senate committee will be forwarded to the Chancellor's Office (or designee, routinely the Provost).
  3. The Chancellor's Office has 30 days after receipt to review and approve or disapprove the Faculty Senate's actions.
  4. The Chancellor's Office sends the signed actions to the Governance Office (original) and the Provost's Office.
  5. The Faculty Senate Office notifies academic deans and departments and the University Registrar of approval or disapproval. Copies of campus approval documents (signed by the Senate President, and the Provost or Chancellor) will be posted online.
  1. Item becomes effective when it is included in the next UAF catalog (except for Special Topics, and Trial Courses which appear only in class schedules until approved as permanent courses). Summer Sessions courses appear in their own catalog.
  1. New programs and deleted programs are forwarded by the Provost's Office to the Statewide Academic Council for approval and submission to the UA President and Board of Regents, and a prospectus is then sent to the Northwest Commission on Colleges and Universities (NWCCU). Please note that new programs cannot be advertised, offered, listed, or enroll students prior to NWCCU approval. (Note that this does not apply to new minors and occupational endorsements, which are approved by the Chancellor and do not go to the BOR for approval.)