For University employees working at rural campuses, we have set up a Virtual Ergonomic Evaluations process were we can now do an evaluation via e-mail using digital pictures.

Procedure:

Take photos from four different positions:

• On the right side while the person is seated.
• On the left side while the person is seated.
• Over the person's shoulder showing the monitor, keyboard, and mouse (pointing device.)
• A wide angle shot with the person not in the office.

Using a scanner or digital camera software, load the photos onto your computer and save as jpegs.

Open a blank Word document. Type the following:

• Employee's name
• Department assigned to
• Immediate supervisors name
• Date photos were taken
• Phone number
• Email address
• A list with explanations of any pain or discomfort the employee has felt in the past six months.

Still in Word document, choose the Insert/Picture/From File. Insert the pictures one after another with spaces in between.

Save the Word file.

Email to Carol Shafford , attach the Word document and send email.

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An evaluation will take place once the email has been received. Please be sure to have the employees phone number and email address on the Word document.