Check In/Check Out: Check in is 3:00pm. Check-out time is 11:00am unless prior arrangements have been made with the Conference Services Office. Keys must be given back to the front desk in the MBS Lobby at the time of check-out. Please close the windows and turn off the lights. Prior to leaving, please ensure that personal belongings are not left in the room, and that the door is secured.

Keys: Guests will receive one (1) room key, one (1) building entrance key fob. Please keep your room locked and have your keys with you at all times. All residence hall keys and fobs are the property of UAF and may not be copied or destroyed. Conference guests must report lost or stolen keys immediately to the Summer Housing Office. Guests will be charged $85 per key if not returned by the date and/or time of departure.

Mail: The Conferencing office will notify Guests when their mail has arrived, However, it is the responsibility of the guest to keep track of their own mail. Post can be picked up in the Conferencing office in the MBS Lobby at any time.

Guests who stay 14 days or longer must register for a campus post office box by mail. You can access the post office registration form here.To mail items to the Conference Service Office at: UAF Conference Services // Attn: YOUR NAME & BULIDING / ROOM # // 732 Yukon Drive // PO Box 756860 // Fairbanks, AK 99775

Cleaning: Conference housing does not operate in the manner of a full service hotel and guest rooms are only cleaned between guest stays. Request to have a room cleaned or provided additional linens can be done at the front desk in the MBS Lobby.

Pets: No pets are allowed in the residence halls. The exception to this is guide dogs.

Alcohol, Drugs and Smoking: Smoking is prohibited in University buildings.

If the Guest is over the age of 21, they may drink alcohol in their room with the door closed. Guests under the age of 21 who purchase or knowingly possess any alcoholic beverages violate state law. In addition, any person who furnishes an alcoholic beverage to a person who is under 21 years of age violates state law. Alcohol is not allowed in common areas, including storage in the hall kitchens. Illegal use, possession, or furnishing of controlled substances or drug paraphernalia on University owned property is prohibited. Any controlled substance or drug paraphernalia found will be confiscated and destroyed by Campus Public Safety officers. Narcotics and dangerous drugs shall be defined in accordance with the statutes of the State of Alaska.

Liability: The University of Alaska Fairbanks is not liable for accidents and/or lost, damaged, or stolen personal property in guest rooms, public areas, or laundry rooms. Guests are liable for damages caused to University property, whether deliberate or unintentional. Rooms will be assessed for missing, altered, or damaged furniture or equipment. Propping open residence hall entrance doors is prohibited. Conference guests are prohibited from allowing anyone who is not their guest into any residence hall building, and are responsible for reporting suspicious activities to Campus Public Safety at 907-456-2583 or conference staff.

Lost & Found: Items of significance (ie: passport) found in guest rooms after check out will be given to the Conference Services main desk in the MBS lobby. Although we do our best to reunite lost items with their owner, it will not be the responsibility of the Summer Housing Office to notify guests of lost items after check-out.

Access of Residence Halls and Facilities: There is no storage space available on the UAF campus including the residential halls. Conference guests are not allowed on the roofs of residence halls. Nothing is to be thrown, dropped, or spilled outside the windows. The result of such actions could result in fines and evictions. Conference staff, maintenance staff, or other authorized persons may enter guest’s rooms for the purpose of maintenance, cleaning, inspections, or emergencies. Damages or theft of University property is prohibited and could result in eviction, fines, and/or official charges brought against the offender.

Security: Guests should keep their keys on them at all times, and are responsible for informing the Conferencing Office if they are lost or stolen. Guests should keep their doors locked at all times. In case of emergencies call 907-474-7721 to reach UAF Police Dispatch. In the event of a police, fire or medical emergency, call 911 immediately.

Harassment: Any type of harassment including, but not limited to: verbal or physical harassment because of another person’s sexual orientation, race, nationality, color, gender, age, religion, marital status, disability, veteran status, or other reasons is not tolerated by UAF, and could result in the immediate removal from university property.

Destructive Devices: Possession, use, or sale of any incendiary, explosive, firearm, or destructive device is prohibited. At no time will live ammunition of any type be permitted in or on university premises. Any weapons, including but not limited to, firearms, BB guns, bows and arrows, martial arts weapons, paint guns, and any items that are a reasonable facsimile of such a weapon are prohibited within University Housing. Any dirk, dagger, ice pick, slingshot, metal knuckles or similar instrument, or a knife with a blade longer than 4 inches, including decorative swords is prohibited. Kitchen knives will be treated as exceptions to this policy when used as food preparation tools. 

Fire Safety: In the event of a fire, pull the nearest fire alarm and quickly exit the building. Do not use elevators and do not re-enter the building until the fire department or campus personnel instruct you to do so. Please familiarize yourself with the location of the nearest fire exit. Tampering with fire safety equipment (including but not limited to strobes, alarms, sprinkler heads, smoke detectors, exit signs, extinguishers, and sprinkler systems) is prohibited, and could result in a monetary fine. Hanging items such as ropes or towels from sprinkler heads is prohibited and may result in a fine or damage charges. Guests must vacate the building when the fire alarm sounds. Anyone caught unlawfully pulling a fire alarm will be fined in accordance with University Housing policies.

Conduct: Guests are responsible for the conduct of their visitors. Overnight visitors (i.e. significant others, parents, etc.) are allowed ONLY with the consent of the Conference Services Manager. Courtesy for neighbors in the conference community as well as student residents is mandatory and noise will be kept to a minimum at all times. Quiet hours are from 10pm-8am. Physical abuse or conduct that threatens imminent physical harm or endangers the health or safety of any person, including lewd or indecent conduct or hazing on university property or at university sponsored or supervised activities is prohibited. Disorderly conduct (including that resulting from drunkenness), unreasonable noise, or behavior that results in unreasonable annoyance is prohibited.

Conference Services reserves the right to remove any guest from University Housing premises, including those found responsible for committing, attempting to commit, or intentionally assisting in the commission of any of the offenses listed in these policies.