- Closed Classes
- Making Registration Changes Online
- Making Registration Changes In Person
- Withdrawing from Courses
- Changing Majors
Before You Register
Degree students who have been accepted to a degree program may register on the web beginning April 1, 2013 for the Fall 2013 semester, or Nov. 18, 2013 for Spring 2014.
1. Apply for admission
- Go to www.uaf.edu/admissions/apply/ if you have not yet applied or been accepted to a degree program. See Information for New Students.
2. Review your registration request form
- Go to UAOnline to print your registration request form. Select “Student Services & Account Information.” Select “Registration” and “Check Your Registration Eligibility.”
- You can also pick up your registration request form from your academic advisor.
- Correct any errors in your personal data at UAOnline.
3. Meet with your academic advisor
- If your academic advisor’s name is not listed on your registration request form, talk to your academic department. If you have not declared a major, contact an academic advisor at the Academic Advising Center, 509 Gruening Building, 907-474-6396.
- If you are from rural Alaska, visit Rural Student Services, 200 Brooks Building, 907-474-7871.
- Students in certificate, AAS or AA programs should contact the Community and Technical College Student Advising and Registration Center at 604 Barnette St., 907-455-2800.
4. Turn in your registration request form
- Deliver your registration request form, along with any special-permission and/or individual or directed-study forms, to one of the following locations:
- Office of Admissions and the Registrar (102 Signers’ Hall)
- Academic Advising Center (509 Gruening Building)
- Rural Student Services (main floor, Brooks Building)
- 201 Bunnell Building
- 101 Chapman Building
- 194 or 308 Reichardt Building
- 164 University Park
- UAF Community and Technical College, 604 Barnette St.
- You must go to the web and register for classes to complete the process. Submitting a signed registration request form does not mean you are now enrolled in classes. See How to Register.
If you have completed steps 1 - 4, you are ready to register as a degree student. View instructions on how to register.
1. Confirm your registration status
a. First-semester graduate students
- If you’re starting your graduate program this semester, follow steps 1 - 4 above for Degree Students.
b. Continuing graduate students
- Consult with your academic advisor and/or committee before registering.
- If you register for a course that is not on your Graduate Study Plan, the course may not count toward your graduation requirements.
- If your tuition is paid through a grant, fellowship or stipend, courses must be approved by your committee to be funded, and you must still go through the fee-payment process.
If you completed step 1a or 1b, you are ready to register as a graduate student. View instructions on how to register.
1. Check the requirements
- You are not working toward a degree, and have not been accepted to a degree program.
- You want to enroll as a non-degree student for the upcoming semester.
- You will be subject to examination requirements for math, reading and English placement.
- You must maintain a 2.0 GPA to remain in good standing.
- You will not be eligible for financial aid.
- You must meet regular admission requirements to become a degree student.
2. Confirm your registration status
a. Continuing non-degree students
- You registered as a non-degree student at any UAF campus within the last five years.
If you meet the conditions in 1 and 2a above, you are ready to register in person or online as a continuing non-degree student. View instructions on how to register.
b. New or returning non-degree students
- You have never taken any courses at a UAF campus (or have not taken any courses within the last five years).
- Visit UAOnline, select "Apply for Admission," then select “New Students” and follow the instructions for “No Degree Intended.”
- You can also complete an in-person registration form and submit it to the Office of Admissions and the Registrar during registration. Visit www.uaf.edu/reg/forms/ to download the form.
If you meet the conditions in 1 and 2b above, You are ready to register in person or online as a new or returning non-degree student. View instructions on how to register.
c. High school students
- Qualified high school students must complete a “High School Student Enrollment Form,” available at www.uaf.edu/reg/forms/ or from the Office of Admissions and the Registrar.
- You must obtain permission of instructors, and you must register in person (not online).
- High school students who are waitlisted for a course need to check their preferred email account for notification of an opening. Contact the Records department at 907-474-7500 and ask to be added to the course. If you do not contact our office within 48 hours of the auto-generated email being sent, the system will remove you from the waitlist and the next student will be given the opportunity to register.
- If you want to use university credit to meet high school requirements, contact your high school counselor before you enroll at UAF.
If you meet the conditions in 1 and 2c above, you are ready to register in person as a high school student. View instructions on how to register.
Your University Records
Review Your Registration Request Form
Please review your personal information on your registration request form and at UAOnline. Items marked with an asterisk (*) below are your responsibility to update at UAOnline. Inform the Office of Admissions and the Registrar of any other changes. The following will help you review your form:
- Name: This is how your name appears on your official records. If your name is listed incorrectly, please inform the Office of Admissions and the Registrar.
- *Mailing address and phone: Keep your mailing address updated by making changes at UAOnline.
- Permanent address and phone: Please make sure this address and phone number are correct.
- College, degree, major: To change your degree or major, you must complete a change-of-major form.
- Level: Indicates your status (graduate, undergraduate, non-degree, etc.).
- Residency status: Check your residency status before paying your tuition and fees. If you need to request a change in your residency status, submit an “Application for Resident Tuition” form to the Office of Admissions and the Registrar. Applications for residency, along with supporting documentation, are due before the published first day of instruction. The residency form is available at www.uaf.edu/reg/forms/.
- Advisor name: Your academic advisor according to university records.
The university may release certain directory information to the public on a routine basis unless a student requests, in writing, that the university not release it (this is known as a confidential hold). See www.uaf.edu/reg/ferpa/ for more about directory information.
How to Register
- At UAOnline, log on to the secured area. If you need assistance logging in, follow the instructions for claiming or resetting your information. For more assistance, contact the OIT Support Center at 907-450-8300, toll free at 800-478-8226 or by email at firstname.lastname@example.org.
- Select “Student Services & Account Information,” then “Registration.”
- Look up courses to add. On the “Registration” page, select “Class Schedule Search.” (You may also select “Register/Add/Drop Classes” and then “Class Search.”) In either case, be sure to choose the proper semester or term, and choose “UAF-Fairbanks Campus” from the list of campuses. (A key for abbreviations, acronyms, etc., is available under “Course Finder Definitions” at www.uaf.edu/coursefinder/.)
- Add your classes. In the “Add Classes Worksheet” on the “Register/Add/Drop Classes” page, enter the CRNs of the classes you wish to take.
- Variable Credit Class/Auditing a Class. If you register for a course that has variable credit or you want to audit a course, select “Change Class Options.” Enter the amount of credit you want. Press the “Grade Mode” menu and highlight “Audit” to select that option. The audit option may not be available at UAOnline because not all courses allow auditors. Contact the instructor or the department for more information.
- Review your schedule. After you select “Complete Registration Changes,” your current schedule will be displayed. Check class locations, times and dates to ensure that you registered for the sections you wanted.
- Resolve errors. If there are any errors, check the error message. If you select “Error,” you will find more information about the error. Some errors, such as scheduling two courses at the same time, can be resolved online by dropping a class.
However, the following errors cannot be resolved online:
- Test score and prerequisite errors
- Special-permission courses
- Exceeds maximum credits
- Courses that appear to conflict in time. To take courses offered at times that conflict, you must obtain instructor approval to override the conflict. Once approval has been forwarded to the Office of Admissions and the Registrar, the conflicting courses will be made available for you to add after you register for your other courses.
- Registration hold. If you have a registration hold, you may not register until the hold is removed by the initiating office. Registration holds may result from:
- Unpaid tuition and fees/outstanding balances on your student account (e.g., parking fines, course fees). See the Bursar’s Office, or call 907-474-7384.
- Judicial/disciplinary holds. See Student Services, or call 907-474-7317.
- Other registration holds. See the Office of Admissions and the Registrar, or call 907-474-7500.
- UAF is part of a statewide system. Therefore, a hold at one unit of the University of Alaska will affect your registration at all UA units.
- Buy your textbooks. Select “Bookstores” for bookstore contact information. (Books are purchased through the bookstore website at www.uaf.edu/bookstore/, not in person.)
Registration In Person
- Availability. In-person registration is available at the Office of Admissions and the Registrar (102 Signers’ Hall) or UAF Community and Technical College (604 Barnette St.).
After You’ve Registered
- Pay tuition and fees by the deadline. Graduate students with graduate fellowships or assistantships must still go through the fee payment process.
- A copy of your class schedule and estimate of tuition and fees can be obtained from UAOnline. If you resolved any schedule errors in step 6 above by consulting your academic advisor, academic department, or the Office of Admissions and the Registrar, the status of the courses involved will be changed to allow you to register for them online.
- Attend classes beginning the first day of instruction. Note: you may be dropped if you do not attend the first class meeting without prior approval from your instructor.
What waitlisting means
When a class is full, it is listed as “closed.” Some courses offer a waitlist option. If you want to be waitlisted for a closed class, select “waitlist” from the drop down menu on the registration screen at UAOnline and select “Submit Changes.” If you are registering in person, the Office of Admissions and the Registrar can put you on waitlists based on availability.
Restrictions on waitlisting
You will not remain on or have access to the waitlist for a class if:
- you are already enrolled or waitlisted in another section of the same course,
- the waitlisted class conflicts with another class in which you are enrolled or waitlisted,
- the waitlisted class would exceed your maximum allowed credits, or
- you have holds on your account.
After the first day of the semester, contact the instructor for permission to be added from the waitlist.
After you are waitlisted
You are not charged tuition for a waitlisted course until you are fully enrolled in the course. You must complete registration and pay tuition and fees for the other classes in which you are enrolled.
Your position on the waitlist
Use the web to check your status on a waitlist. You will receive an email notifying you when a space opens in the class. The email will be sent to the address you have designated as “preferred” under your personal information in UAOnline. To receive these notifications be sure your email is current and you have selected your preferred student email in UAOnline.
The email about your waitlisted class will instruct you to log in and add the course within a specified period of time (usually 48 hours from when the email is generated). If you take no action within the specified time frame, you will be dropped from the waitlist and the seat will be offered to the next person on the list. It is your responsibility to check your email regularly and to add yourself when a space opens in the class.
Start attending classes on the first day
Attend the first day of class for all waitlisted courses. Ask the instructor to add you from the waitlist if space becomes available.
It is your responsibility to check your status in waitlisted courses through the first day of instruction. If you no longer want to be waitlisted for a course, contact the Office of Admissions and the Registrar immediately so you will not be placed in -- and charged tuition and fees for -- a course you do not want.
Time limits on waitlisting
Waitlists are automatically updated until 48 hours prior to the first day of class by the Office of Admissions and the Registrar. If by the first day of class you are not enrolled in a course for which you are waitlisted, you must get special permission from the instructor of the course. If it appears you will not be able to enroll in a course for which you are waitlisted, you should select and enroll in a replacement class by the end of the add-drop period (fall 2013: Friday, Sept. 13; spring 2014: Friday, Jan. 24).
Fee payment for waitlisted classes
- Waitlisted classes appear on your schedule but are not included in the total number of credits needed to qualify for financial aid.
- Tuition and fees are calculated only for the credits you are officially enrolled in and do not include the waitlisted classes.
- If it appears you won’t get into the waitlisted class by the published last day to pay tuition and fees, you must immediately pay for any courses you are enrolled in to avoid late charges.
- No late add fee is charged if you are allowed into a class for which you were waitlisted after the published last day to pay tuition and fees, provided you pay for any other classes on time and pay for the waitlisted classes within five business days of registration.
- If you are waitlisted, it is your responsibility to check your registration status at UAOnline.
If, after you pay your tuition and fees, you are allowed into a class for which you have been waitlisted, payment must be made within five business days or late fees will apply.
Individual and Directed Study
To register for an individual or directed study course, pick up an approval form from the Office of Admissions and the Registrar, or download it from the web at www.uaf.edu/reg/forms/individual_directed_study.pdf. Have it signed by your instructor and the chair of the department in which the course is being taught, as well as the dean of your school or college, and submit it to the Office of Admissions and the Registrar. Individual study course numbers end in -97. Directed study courses must be found in the current UAF catalog. The course reference number for an individual study course will be assigned by the Office of Admissions and the Registrar after you register for your other classes.
To register for a class with a "by permission" restriction, speak with the instructor or the administrative assistant in the department offering the course about getting permission, which they can grant online. Once permission is granted, the appropriate courses will be available for you to add to your schedule via UAOnline.
Auditing a Class
Students who want to enroll in one or more courses for informational purposes may register as an auditor if space is available and auditing is permitted in the class. You pay the standard credit fees for the course, but the credits are not included in the computation of study load for full-time/part-time determination or for overload status or financial aid. If you want to audit a course for which you are already registered for credit, you must make the change by the end of the second full week of instruction and follow the add/drop process for changes to and from audit status in a course. Changing from credit to audit after this date requires the approval of the instructor of the course as well as your academic advisor. The deadline for late changes from credit to audit is the same as for student-initiated withdrawals.
Mandatory Course Placement
Make sure you've met English, reading and math placement requirements and prerequisites or you will not be able to register for the following courses:
- All DEVE and ENGL courses
- All DEVM and MATH courses
- All core courses
- Other courses as specified by departments
The credit/no-credit option enables you to enroll in courses without affecting your overall GPA. One elective course per semester can be taken under this option. You must apply for the option by the third Friday after the first day of instruction. Credit/no-credit option forms (PDF) are available at the Office of Admissions and the Registrar and may be turned in there.
If you are a student in good standing and register for more than 18 undergraduate credits, you must have a GPA of 3.0 or higher and written overload approval from your academic advisor.
eLearning and Distance Education
eLearning and Distance Education offers more than 200 courses in 45 disciplines. If you choose to take a class as an e-learning course, you must complete the course within the semester time frame. If you are interested in registering for an e-learning course, please visit our website for a listing of available courses.
How to register for eLearning and Distance Education courses
Current UA students should register using UAOnline or at your local campus. If you prefer to register using the paper registration form included in this guide, you may add the courses offered through eLearning to that form and submit it to your local registration office. You may view a list of materials required for each course on the UAF Bookstore website at www.uaf.edu/bookstore/.
What's the difference between eLearning sections?
A course with a BX1, CX1, KX1, NX1, UX1 or TX1 section is an online course delivered through the Internet. You are required to have reliable Internet access to complete the course. Most courses use the Blackboard Learning Management system. You will access your course at http://classes.uaf.edu.
Upon registration, eLearning will send you a Student Survival Guide. Detailed instructions for accessing Blackboard are included, as well as other valuable information to help you with your course.
Please see http://classes.uaf.edu for online instructions for using Blackboard. You may also contact the UAF Help Desk at 907-450-8300 in Fairbanks, toll free at 800-478-8226 or by email at email@example.com.
Books and materials
All course materials can be purchased at the UAF Bookstore or online at www.uaf.edu/bookstore/.
If your course requires a course guide, those can be found free of charge on our website at http://elearning.uaf.edu.
Policies for distance learning courses
- This is very important! Your instructor may expect a certain number of lessons/exams to be completed by a specific date. Make sure you log onto Blackboard no later than the first day of instruction. You might find that your grade has been automatically lowered or you might even be withdrawn from your course if you fail to meet a deadline.
- Faculty may withdraw students who do not meet the prerequisites or have not participated substantially in the course. A grade of "W" will appear on your academic record. Take responsibility for your course requirements so this does not happen to you!
- All UAF policies that apply to classroom courses also apply to eLearning learning courses. This includes payment deadlines, drop/withdrawal deadlines, grading policies, registration deadlines and incomplete deadlines.
Changing Your Registration
Information about closed classes, cancellations, changes and additions is updated daily during the registration period. Check UAOnline for changes to classes, but note that canceled courses will not appear at UAOnline. A printed list is available at the following locations:
- Gruening Building -- Advising Center, 5th floor
- Signers' Hall lobby -- information desk
- UAF Community and Technical College -- 604 Barnette St.
Making Registration Changes Online
You can add and/or drop courses on the web through the last day of late registration (see the list of dates and deadlines). Follow these steps and pay any tuition and fees by the last day of fee payment.
- Look up the course reference number (CRN) for each course you want to add, and identify the CRN for any course you want to drop.
- Log on to UAOnline with your student ID number and PIN.
- Under "Registration" go to "Register/Add/Drop." Follow the instructions for dropping and adding courses. (Drop your courses first and then add -- don't try to do both at once.) Be sure to select "Submit Changes" when you have completed your changes. Select "Complete your registration" to finalize any changes made to your tuition and fees.
- Be sure to log out of UAOnline when you are done.
Making Registration Changes In Person
Complete an add/drop form (available at the Office of Admissions and the Registrar or at www.uaf.edu/reg/forms/.)
- Your academic advisor's signature is NOT required if you complete the transaction by the last day of late registration.
- After the last day of registration, your academic advisor's and instructor's signatures will be required for any additions if you are a degree student.
- If you are given permission to add a course after the last day to add, you will be charged a late add fee of $50.
- Pay attention to the drop dates -- they affect refunds.
- You must process any late add transactions only at the Office of Admissions and the Registrar or the CTC Student Advising and Registration Center. The signatures of the instructor of the course and your academic advisor are required after the published last day of registration.
Withdrawing From Courses
Students can withdraw from course(s) until Friday, Nov. 1 for fall 2013 and Friday, March 14 for spring 2014. Get the appropriate withdrawal form from www.uaf.edu/reg/forms/ or from the Office of Admissions and the Registrar.
Withdrawing after the deadline
Course withdrawals after the student-initiated withdrawal deadline are allowed only in exceptional cases and for serious and compelling reasons. Approval is not automatic and you need to provide documented evidence to support your request. Acceptable serious and compelling reasons may include:
- death in the student's immediate family
- medical emergency for the student or immediate family; and
- factors outside the student's control (fire or flood).
Failing a course or avoiding an unsatisfactory grade is not an acceptable serious and compelling reason for seeking a late withdrawal or refund, and will not be approved. Failure to comply with published deadlines or regulations is also not a serious and compelling reason to seek a late withdrawal or refund.
Appeals for late withdrawals after the deadline must be submitted within 30 class days after the beginning of the next regular semester. Written explanation of the serious and compelling reason and appropriate documentation is required upon submittal. Submission of appeals and appropriate documentation after published deadlines will not be considered. Contact the Office of Admissions and the Registrar for more information.
University policy requires a grade of C (2.0) or better in all prerequisite courses. If you don't meet prerequisites for a course or if you haven't participated substantially in a course you are enrolled in, the instructor has the right to withdraw you. If you are withdrawn from a course, you will be notified through your assigned university email account.
Effect of withdrawing on financial aid
If a student totally withdraws or drops courses after a refund has been issued, financial aid may need to be repaid from the student's university account. If a balance remains on the account because of this, the student has five business days to pay or a late fee will be assessed and a hold placed on the account. Contact the Financial Aid Office for more information.
Your major is printed on your registration request form and is considered official unless you change it. A completed change-of-major form must be submitted to be considered for a change of major. Forms submitted after the registration period typically will take effect the following semester. Forms can be obtained online at www.uaf.edu/reg/forms/ or at the Office of Admissions and the Registrar.
- Students admitted for a semester that has not begun are not eligible to use the change-of-major form. Please contact the Office of Admissions and the Registrar.
- Pre-major students do not need to submit a change-of-major form to be moved into regular major status. This will occur once you meet major requirements. See pre-major information in the university catalog.
Frequently Asked Questions
I'm not able to register online. Why not?
There can be a number of reasons:
- Did you submit your registration request form? Degree students must print their registration request form at UAOnline, have it signed by their academic advisor and return it to the Office of Admissions and the Registrar.
- Are you a non-degree student who hasn't taken courses within the last five years? If so, you must submit a "No degree intended" application online. Visit UAOnline, select "Apply for Admission," then select "New Student."
- Do you meet the placement requirements or prerequisites?
- Do you have holds on your account? Check your registration eligibility at UAOnline. Select "View Holds" and contact the office where the hold was originated. If you have a registration hold, you may not register until the hold is removed by the initiating office. Registration holds may result from:
- Unpaid tuition and fees/outstanding balances on your student account (e.g., late fees, course fees). See the Bursar's Office, or call 907-474-7384.
- Parking fines. See Parking Services, or call 907-474-7275.
- Judicial/disciplinary holds. See Student Services, or call 907-474-7317.
- Other registration holds. See the Office of Admissions and the Registrar, or call 907-474-7500.
- Since UAF is part of a statewide system, a hold at one unit of the University of Alaska will affect your registration at all UA units.
What is "enrollment verification"?
UAF is partnered with the National Student Clearinghouse to provide proof of enrollment electronically. Insurance companies accept national clearinghouse certificates. Once logged in to the secured area of UAOnline, select "Enrollment Verifications" from the "Student Services & Account Information" menu. Enrollment verification request forms may also be submitted to the Office of Admissions and the Registrar.
What is a course override?
In some cases, your instructor may need to grant you a course override before you are allowed to register for a specific section. Common reasons for course overrides include:
- approval for waiver of a class prerequisite
- instructor or department approval required for registration
- course is restricted to certain majors, class standing, etc.
- approval for a time conflict
- approval to register for a closed (full) class, or
- permission to add a class from the wait list.
Only the primary instructor of the course can approve a course override for you.
My UAOnline PIN doesn't work. Help!
If you forget your PIN, or need your PIN reset:
- At UAOnline, enter your student ID number under "Login to Secured Area." Select "Forgot PIN."
- If you were not able to reset your PIN using the "Forgot PIN" question, do one of the following:
- Bring a picture ID to the Office of Admissions and the Registrar to request a PIN reset.
- Contact the Office of Admissions and the Registrar at 907-474-7500 to request a PIN reset. You will be asked a series of security questions before we are able to reset your PIN.
A directory or confidentiality hold on your records will require you to present a picture ID at a local campus to have your PIN reset. Call the Office of Admissions and the Registrar for further assistance at 907-474-7500.