Degree students who have been accepted to a degree program may register on the web beginning

• April 2, 2012 for fall 2012
• Nov. 12, 2012 for spring 2013

1. Apply for admission

• Go to www.uaf.edu/admissions/apply/ if you have not yet applied or been accepted to a degree program.

2. Review your registration form

• Go to UAOnline to print your registration form. Select "Student Services & Account Information." Select "Registration" and "Check Your Registration Eligibility."
• You can also pick up your registration form from your advisor.
• Correct any errors in your personal data at UAOnline.

3. Meet with your advisor

• If your advisor's name is not listed on your registration form, talk to your academic department. If you have not declared a major, go to the Academic Advising Center, 509 Gruening Building, and an advisor will assist you.
• You can check progress toward your degree using DegreeWorks online at UAOnline. Under the "Student Services & Account Information" menu, select "DegreeWorks/Electronic Degree Audit."

4. Turn in your registration form

• Deliver your registration form, along with any special-permission and/or individual-study forms, to one of the following locations:
  • Office of Admissions and the Registrar (102 Signers' Hall)
  • Advising Center (509 Gruening Building)
  • Rural Student Services (main floor, Brooks Building)
  • 201 Bunnell Building
  • 101 Chapman Building
  • 194 or 308 Reichardt Building
  • 164 University Park
  • UAF Community and Technical College, 604 Barnette St.
• Submitting a signed registration form does not mean you are now enrolled in classes. You must go to the web and register for classes to complete the process. See How to register.

If you have completed steps 1 - 4, you are ready to register online or in person as a degree student. View instructions on how to register.

1. Confirm your registration status

a. First-semester graduate students

• If you're starting your graduate program this semester, follow steps 1 - 4 above for Degree Students.

b. Continuing graduate students

• Consult with your advisor and/or committee before registering.
• If you register for a course that is not on your Graduate Study Plan, the course may not count toward your graduation requirements.
• If your tuition is paid through a grant, fellowship or stipend, courses must be approved by your committee to be funded, and you must still go through the fee-payment process.

If you completed step 1a or 1b, you are ready to register online or in person as a graduate student. View instructions on how to register.

1. Check the requirements

• You are not working toward a degree, and have not been accepted to a degree program.
• You want to enroll as a non-degree student for the upcoming semester.
• You will be subject to examination requirements for math and English placement.
• You must maintain a 2.0 GPA to remain in good standing.
• You will not be eligible for financial aid.
• You must meet regular admission requirements to become a degree student.

2. Confirm your registration status

a. Continuing non-degree students

• You registered as a non-degree student at any UAF campus within the last five years.

If you meet the conditions in 1 and 2a above, you are ready to register in person or online as a continuing non-degree student. View instructions on how to register.

b. New or returning non-degree students

• You have never taken any courses at a UAF campus (or have not taken any courses within the last five years).
• Visit UAOnline, select "Apply for Admission," then select "New Students" and follow the instructions for "No Degree Intended."
• Alternatively, you can complete a registration form and submit it to the Office of Admissions and the Registrar during registration.

If you meet the conditions in 1 and 2b above, you are ready to register in person or online as a new or returning non-degree student. View instructions on how to register.

c. High school students

• Qualified high school students must complete a "High School Student Enrollment Form," available at www.uaf.edu/reg/forms/ or from the Office of Admissions and the Registrar.
• You must obtain permission of instructors, and you must register in person (not online).
• If you want to use university credit to meet high school requirements, contact your high school counselor before you enroll at UAF.

If you meet the conditions in 1 and 2c above, you are ready to register in person or online as a high school student. View instructions on how to register.

Please review the information printed on your registration form and on UAOnline. Items marked with an asterisk (*) below are your responsibility to update at UAOnline. Inform the Office of Admissions and the Registrar of any other changes. The following will help you review your form:

• Name: This is how your name appears on your official records. If your name is listed incorrectly, please inform the Office of Admissions and the Registrar.
• *Mailing address and phone: Keep your mailing address updated by making changes at UAOnline.
• *To forward your UAF-assigned email address, follow directions here.
• Permanent address and phone: Please make sure this address and phone number are correct.
• College, degree, major: To change your degree or major, you must complete a change-of-major form.
• Level: Indicates your status (graduate, undergraduate, non-degree, etc.).
• Residency status: Check your residency status before paying your tuition and fees. If you need to change your residency status, submit an "Application for Resident Tuition" form to the Office of Admissions and the Registrar if you need to change your residency status. Applications for residency, along with supporting documentation, are due before the published first day of instruction.
• Advisor name: Your advisor according to university records.

Information release

The university may release certain directory information to the public on a routine basis unless a student requests, in writing, that the university not release it (this is known as a confidential hold). See www.uaf.edu/reg/ferpa/ for more about directory information.

Your PIN (personal identification number) is a secured number that allows access to your student records on the web. Your PIN was mailed to you via the U.S. Postal Service. To guard against unauthorized access to your records, you will be required to change your PIN to a 6-character password and establish a secret question and response that will allow you to access your information if you forget your PIN. Your birth date cannot be used as a valid PIN. Your PIN can include numbers, letters, punctuation and/or spaces. Your PIN must be only 6 characters in length and is case-sensitive. Set your "Forgot PIN" question wisely. Once you change your PIN, be sure to remember the new number. If you forget your PIN, or need your PIN reset, complete step 1 below:

1. At UAOnline, enter your student ID number under "Login to Secured Area." Select "Forgot PIN."
2. If you were not able to reset your PIN using the "Forgot PIN" question, do one of the following:
   • Bring a picture ID to the Office of Admissions and the Registrar to request a PIN reset.
   • Fax to 474-7097 a legible copy of your government-issued picture ID, phone number, email address, signature and request to reset PIN. You will be contacted via your UAF email once reset.
   • Contact the Office of Admissions and the Registrar at 474-7500 to request a PIN reset. You will be asked a series of security questions before we are able to reset your PIN. A directory or confidentiality hold on your records will require you to present a picture ID at a local campus to have your PIN reset.

Web registration is available every day at UAOnline. See the list of dates and deadlines.

1. At UAOnline, log on to the secured area. Select "Student Services & Account Information," then "Registration."
2. Look up courses to add. On the "Registration" page, select "Class Schedule Search." (You may also select "Register/Add/Drop Classes" and then "Class Search.") In either case, be sure to choose the proper semester or term, and choose "UAF-Main Campus" from the list of campuses. (A key for abbreviations, acronyms, etc., is available under "Course Finder Definitions" at www.uaf.edu/coursefinder/.)
3. Add your classes. In the "Add Classes Worksheet" on the "Register/Add/Drop Classes" page, enter the CRNs of the classes you wish to take.
4. Variable Credit Class/Auditing a Class. If you register for a course that has variable credit or you want to audit a course, select "Change Class Options." Enter the amount of credit you want. Press the "Grade Mode" menu and highlight "Audit" to select that option. The audit option may not be available at UAOnline because not all courses allow auditors. Contact the instructor or the department for more information.
5. Review your schedule. After you select "Complete Registration Changes," your current schedule will be displayed. Check class locations, times and dates to ensure that you registered for the sections you wanted.
6. Resolve errors. If there are any errors, check the error message. If you select "Error," you will find more information about the error. Some errors, such as scheduling two courses at the same time, can be resolved online by dropping a class.
   
   However, the following errors cannot be resolved online:
   • Special-permission courses
   • Individual-study courses
   • More than 18 undergraduate credits
   • Courses that appear to conflict in time. To take courses offered at times that conflict, you must obtain instructor approval. Once approval has been forwarded to the Office of Admissions and the Registrar, the conflicting courses will be made available for you to add after you register for your other courses.
   • Registration hold. If you have a registration hold, you may not register until the hold is removed by the initiating office. Registration holds may result from:
     • Unpaid tuition and fees/outstanding balances on your student account (e.g., parking fines, course fees). See the Business Office, or call 474-7384.
     • Judicial/disciplinary holds. See Student Services, or call 474-7317.
     • Other registration holds. See the Office of Admissions and the Registrar, or call 474-7500.
   • UAF is part of a statewide system. Therefore, a hold at one unit of the University of Alaska will affect your registration at all UA units.
7. Buy your textbooks. Select "Bookstores" for bookstore contact information. (Books are purchased through bookstore websites or in person, not at UAOnline.)

1. Availability. In-person registration is available at the Office of Admissions and the Registrar (102 Signers' Hall) or UAF Community and Technical College (604 Barnette St.).

1. Pay tuition and fees by the deadline. Graduate students with graduate fellowships or assistantships must still go through the fee payment process.
2. A copy of your class schedule and estimate of tuition and fees can be obtained from UAOnline. If you resolved any schedule errors in step 6 above by consulting your advisor, academic department, or the Office of Admissions and the Registrar, the status of the courses involved will be changed to allow you to register for them online.
3. Attend classes beginning the first day of instruction. Note: you may be dropped if you do not attend the first class meeting without prior approval from your instructor.

This information was updated to describe new waitlist procedures, which began June 18.

What waitlisting means

When a class is full, it is listed as "closed." Some courses offer a waitlist option. If you want to be waitlisted for a closed class, select "waitlist" from the drop down menu on the Registration screen at UAOnline and select "Submit Changes." If you are registering in person, the Office of Admissions and the Registrar can put you on waitlists for any closed classes.

Restrictions on waitlisting

You will not remain on or have access to the waitlist for a class if:

• you are already enrolled or waitlisted in another section of the same course,
• the waitlisted class conflicts with another class in which you are enrolled or waitlisted,
• the waitlisted class would exceed your maximum allowed credits, or
• you have holds on your account.

After you are waitlisted

You may (and should) register and even pay tuition and fees for the courses you successfully registered for, even while you are on a waitlist. However, the waitlisted course is not included in your total number of attempted hours for enrollment or tuition purposes.

Your position on the waitlist, and notification of openings

Use the web to view your status on a waitlist. You will receive an auto-generated email notifying you when a space opens in the class. The email will be sent to the address you have designated as “preferred” under your Personal Information in UAOnline. The email will instruct you to log in and add the course within a specified period of time (usually 48 hours from when the email is generated). If you take no action within the specified time frame, you will be dropped from the waitlist and the seat will be offered to the next person on the list. It is your responsibility to check your email regularly and to add yourself when a space opens in the class.

Start attending classes on the first day

Attend the first day of class for any classes for which you have been waitlisted. Let the instructor know you are on the waitlist and ask if any more students will be allowed to enroll in the class. Your instructor can add you from the waitlist if space becomes available.

Time limits on waitlisting

Waitlists are maintained in UAOnline until the published first day of instruction for the semester. If by that time you are not enrolled in a course for which you are waitlisted, you must get special permission from the instructor of the course. If it appears you will not be able to enroll in a course for which you are waitlisted, you should select and enroll in a replacement class by the end of the add-drop period (fall 2012: Friday, Sept. 7; spring 2013: Friday, Jan. 25).

Fee payment for waitlisted classes

• Waitlisted classes appear on your schedule but are not included in the total number of credits needed to qualify for financial aid.
• Tuition and fees are calculated only for the credits you are officially enrolled in and do not include the waitlisted classes.
• No late add fee is charged if you are allowed into a class for which you were waitlisted after the published last day to pay tuition and fees, provided you pay for any other classes on time and pay for the waitlisted classes within five business days.
• If it appears you won't get into the waitlisted class by the published last day to pay tuition and fees, you must immediately pay for any courses you are enrolled in to avoid late charges.
• If you are waitlisted and a space opens in the class, it is your responsibility to add from the waitlist via  UAOnline when you receive email notification of an open space. You will not be moved into the class from the waitlist unless you take this action. You will only be responsible for tuition and fees once you add the class. 

If, after you pay your tuition and fees, you are allowed into a class for which you have been waitlisted, payment must be made within five business days or late fees will apply.

Individual study

To register for an individual study course, get an individual study approval form from the Office of Admissions and the Registrar, or download it at www.uaf.edu/reg/forms/individual_directed_study.pdf. Have it signed by your instructor and department head from the department in which the course is being taught, and turn it in with your registration or add/drop form. Individual study course numbers end in -97. The course reference number for an individual study course will be assigned by the Office of Admissions and the Registrar after you register for your other classes.

Directed study

Directed study allows a student to contract with an instructor to enroll individually in a course that exists in the catalog, outside of the regularly-scheduled sections of the course in a given semester. Proposals eligible for a direct study may include:

• The course is not being offered for the semester (completion needed for graduation or course was canceled for the semester).
• Student has taken the lecture or lab portion and needs to complete the remaining part.
• Grade mode was different from the existing course offered in the semester.

To register for a class with a "by permission" restriction, speak with the instructor or the administrative assistant in the department offering the course about getting permission, which they can grant online. Once their permission is granted, the appropriate courses will be available for you to add to your schedule via UAOnline .

Students who want to enroll in one or more courses for informational purposes may register as an auditor if space is available and auditing is permitted in the class. You pay the standard credit fees for the course, but the credits are not included in the computation of study load for full-time/part-time determination or for overload status. If you want to audit a course for which you are already registered for credit, you must make the change by the end of the second full week of instruction and follow the add/drop process for changes to and from audit status in a course. Changing from credit to audit after this date requires the approval of the instructor of the course as well as your advisor. The deadline for late changes from credit to audit is the same as for student-initiated withdrawals.

Make sure you've met English and math placement requirements and prerequisites or you will not be able to register for the following courses:

• All DEVE and ENGL courses
• All DEVM and MATH courses
• All core courses
• Other courses as specified by departments

The credit/no-credit option enables you to enroll in courses without affecting your overall GPA. One elective course per semester can be taken under this option. You must apply for the option by the third Friday after the first day of instruction. Credit/no-credit option forms (PDF) are available at the Office of Admissions and the Registrar and may be turned in there.

If you register for more than 18 undergraduate credits, you must have a GPA of 3.0 or higher and written overload approval from your advisor.

The Center for Distance Education offers more than 175 courses in 45 disciplines. Some courses are offered online and some are available as traditional print-based correspondence courses. You may register in most courses as either a semester-based or as a year-long student. If you choose to take the class as a semester-based course, you must complete the course within the semester time frame. If you are interested in registering for a full-year course (where you aren't restricted to the semester's length) a directory of year-long distance courses is available from the CDE office in Fairbanks (2175 University Ave. South, Suite 200, 479-3444) or online at http://distance.uaf.edu. See the chart below to determine which method of registration is best for you.

How to register for semester-based courses

Current UA students should register using UAOnline or at your local campus. If you prefer to register using the paper registration form included in this guide, you may add the courses offered through CDE to that form and submit it to your local registration office. You may view a list of materials required for each course on our website at www.crcd-gotbooks.com.

What's the difference between US1 and TX1 or UX1 sections?

US1 Sections - Print-based courses. A course with a US1 section is a traditional, print-based correspondence course. You will be taken through the course using a course guide. When you have completed a lesson, you can send it to your instructor in any of these ways: mail it in a prepaid envelope, drop it off at CDE, fax it or send it in an email. You will receive graded lessons by mail or email, depending on the course and instructor. Your course guide will give you instructions and options.

UX1 or TX1 Sections - Online courses. A course with a UX1 or TX1 section is an online course delivered through the Internet. You are required to have reliable Internet access to complete the course. Most courses use the Blackboard Learning Management system. You will access your course at classes.uaf.edu.

Upon registration, CDE will send you a Student Survival Guide. Detailed instructions for accessing Blackboard are included. Other valuable information to help you with your course is included in the Student Survival Guide.

Please see classes.uaf.edu for online instructions. You may also contact the UAF Help Desk at 450-8300 in Fairbanks, toll free at 800-478-8226 or by email at helpdesk@alaska.edu.

Books and materials

Section US1 -- Print-based courses/CRCD Bookstore. Print-based courses require a course guide to take you through the curriculum. The guides are created by faculty members and the CDE instructional design team. The course guide is only available at the CRCD Bookstore. You may buy the course guide in person in Fairbanks at 2175 University Ave. South, Suite 101, or order it online at www.crcd-gotbooks.com. If you prefer, it can be mailed to you for an additional charge. There are usually other books and materials required for your course; you may buy them through the CRCD Bookstore. CDE will send you a Student Survival Guide, pre-stamped envelopes and lesson cover sheets.

Section UX1 or TX1 -- Online courses/CRCD Bookstore. You can get a list of the books and materials required for your UX1 course at the CRCD Bookstore website at www.crcd-gotbooks.com. You may order the books online and have them sent to you or you may pick them up in person in Fairbanks at the CRCD Bookstore at 2175 University Ave. South, Suite 101. CDE will send you a Student Survival Guide and other information.

Policies for distance learning courses

• You may NOT switch from a semester-based distance learning course to a yearlong distance learning course.
• This is very important! Your instructor may expect a certain number of lessons/exams to be completed by a specific date. For online courses, make sure you log onto Blackboard no later than the first day of instruction. You might find that your grade has been automatically lowered a grade level or you might even be withdrawn from your course if you fail to meet a deadline.
• Faculty may withdraw students who do not meet the prerequisites or have not participated substantially in the course. A grade of "W" will appear on your academic record. Take responsibility for your course requirements so this does not happen to you!
• All UAF policies that apply to regular semester-length courses also apply to semester-based distance learning courses. This includes payment deadlines, drop/withdrawal deadlines, grading policies, registration deadlines and incomplete deadlines. Note: CDE has an earlier completion date for print-based courses. Contact CDE for more information.
  

Semester-based vs. year-long enrollment

Information about closed classes, cancellations, changes and additions is updated daily during the registration period. Check UAOnline for changes to classes, but note that canceled courses will not appear at UAOnline. A printed list is available at the following locations:

• Gruening Building -- Advising Center, 5th floor
• Signers' Hall lobby -- information desk
• UAF Community and Technical College -- 604 Barnette St.

You can add and/or drop courses on the web through the last day of late registration (see the list of dates and deadlines). Follow these steps and pay any tuition and fees by the last day of fee payment.

1. Look up the course reference number (CRN) for each course you want to add, and identify the CRN for any course you want to drop.
2. Log on to UAOnline with your student ID number and PIN.
3. Under "Registration" go to "Register/Add/Drop." Follow the instructions for dropping and adding courses. (Drop your courses first and then add -- don't try to do both at once.) Be sure to select "Submit Changes" when you have completed your changes. Select "Complete your registration" to finalize any changes made to your tuition and fees.
4. Be sure to log out of UAOnline when you are done.

Complete an add/drop form (available at the Office of Admissions and the Registrar or at www.uaf.edu/reg/forms/.)

• Your advisor's signature is NOT required if you complete the transaction by the last day of late registration.
• After the last day of registration, your advisor's and instructor's signatures will be required for any additions if you are a degree student.
• If you are given permission to add a course after the last day to add, you will be charged a late add fee of $50.
• Pay attention to the drop dates -- they affect refunds.
• You must process any late add transactions only at the Office of Admissions and the Registrar or the CTC Student Assistance Center. The signatures of the instructor of the course and your advisor are required after the published last day of registration.

Students can withdraw from course(s) until Friday, Oct. 26 for fall 2012 and Friday, March 22 for spring 2013. Get the appropriate withdrawal form from www.uaf.edu/reg/forms/ or from the Office of Admissions and the Registrar.

Withdrawing after the deadline

Course withdrawals after the student-initiated withdrawal deadline are allowed only in exceptional cases and for serious and compelling reasons. Approval is not automatic and you need to provide documented evidence to support your request. Acceptable serious and compelling reasons may include:

1. death in the student's immediate family;
2. medical emergency for the student or immediate family; and
3. factors outside the student's control (fire, flood, major employment change).

Failing a course or avoiding an unsatisfactory grade is not an acceptable serious and compelling reason for seeking a late withdrawal or refund, and will not be approved. Failure to comply with published deadlines or regulations is also not a serious and compelling reason to seek a late withdrawal or refund.

Appeals for late withdrawals after the deadline must be submitted within 30 class days after the beginning of the next regular semester. Written explanation of the serious and compelling reason and appropriate documentation is required upon submittal. Submission of appeals and appropriate documentation after published deadlines will not be considered. Contact the Office of Admissions and the Registrar for more information.

Faculty-initiated withdrawals

University policy requires a grade of C (2.0) or better in all prerequisite courses. If you don't meet prerequisites for a course or if you haven't participated substantially in the course, the instructor has the right to withdraw you from the class. If you are withdrawn from a course, you will be notified through your assigned university email account.

Effect of withdrawing on financial aid

If a student totally withdraws or drops courses after a refund has been issued, financial aid may need to be repaid from the student's university account. If a balance remains on the account because of this, the student has five business days to pay or a late fee will be assessed and a hold placed on the account. Contact the Financial Aid Office for more information.

Your major is printed on your registration form and is considered official unless you change it. A completed change-of-major form must be submitted to be considered for a change of major. Forms submitted after the registration period typically will take effect the following semester. Forms can be obtained online at www.uaf.edu/reg/forms/ or at the Office of Admissions and the Registrar.

NOTE:

• Students admitted for a semester that has not begun are not eligible to use the change-of-major form. Please contact the Office of Admissions and the Registrar.
• Pre-major students do not need to submit a change-of-major form to be moved into regular major status. This will occur automatically once you meet major requirements. See pre-major information in the university catalog.

There can be a number of reasons:

1. Did you submit your registration form? Degree students must print their registration form at UAOnline, have it signed by their advisor and return it to the Office of Admissions and the Registrar.
2. Are you a non-degree student who hasn't taken courses within the last five years? If so, you must submit a "No degree intended" application online. Visit UAOnline, select "Apply for Admission," then select "New Student."
3. Do you meet the placement requirements or prerequisites?
4. Do you have holds on your account? Check your registration eligibility at UAOnline. Select "View Holds" and contact the office where the hold was originated. If you have a registration hold, you may not register until the hold is removed by the initiating office. Registration holds may result from:
   • Unpaid tuition and fees/outstanding balances on your student account (e.g., late fees, course fees). See the Business Office, or call 474-7384.
   • Parking fines. See Parking Services, or call 474-7275.
   • Judicial/disciplinary holds. See Student Services, or call 474-7317.
   • Other registration holds. See the Office of Admissions and the Registrar, or call 474-7500.
   • Since UAF is part of a statewide system, a hold at one unit of the University of Alaska will affect your registration at all UA units.

For other problems, contact the Office of Admissions and the Registrar at 474-7500 or registrar@uaf.edu.

UAF is partnered with the National Student Clearinghouse to provide proof of enrollment electronically. Insurance companies accept national clearinghouse certificates. Once logged in to the secured area of  UAOnline , select "Enrollment Verifications" from the "Student Services & Account Information" menu. Enrollment verification requests may also be submitted to the Office of Admissions and the Registrar.

In some cases, your instructor may need to grant you a course override before you are allowed to register for a specific section. Common reasons for course overrides include:

• approval for waiver of a class prerequisite
• instructor approval required for registration
• course is restricted to certain majors, class standing, etc
• approval for a time conflict
• approval to register for a closed (full) class, or
• permission to add a class from the wait list.

Only the primary instructor of the course can approve a course override for you.

If you forget your PIN, or need your PIN reset:

1. At UAOnline, enter your student ID number under "Login to Secured Area." Select "Forgot PIN."
2. If you were not able to reset your PIN using the "Forgot PIN" question, do one of the following:
   • Bring a picture ID to the Office of Admissions and the Registrar to request a PIN reset.
   • Fax to 474-7097 a legible copy of your picture ID, phone number, email address, signature and request to reset PIN. You will be contacted by email once reset.
   • Contact the Office of Admissions and the Registrar at 474-7500 to request a PIN reset. You will be asked a series of security questions before we are able to reset your PIN.

A directory or confidentiality hold on your records will require you to present a picture ID at a local campus to have your PIN reset.