Faculty Information

What is the Instructional Assessment System (IAS) and why is it in place?

The IAS process is the method used to obtain student opinion of instruction at UAF. In 1980, the Board of Regents directed that each campus develop a system to collect student evaluation of teaching. The January 30, 1980 resolution reads:

That the Fairbanks Campus adopt a university administered official student evaluation of faculty teaching. The results of evaluations are to be used to aid curriculum improvement, to aid in improvement of teaching by individual faculty, for documentation for faculty promotion and tenure, and to aid students in course selection.

At UAF, it is mandatory that IAS forms be distributed in all courses/sections with the following exceptions:

  • The course/section has less than five students enrolled (Note: May be evaluated at the instructor's discretion),
  • The course/section is less than three weeks in duration,
  • The course/section is a linked laboratory class, or
  • The course/section is independent study or individualized instruction (practical, internship, study abroad, etc.).

Note:Lab classes and classes with individualized instruction may be evaluated at the instructor's discretion; however, independent study sections (_97, _98, and _99) will not be evaluated.

An online version of the survey form is available upon request for distance and web-based courses. Please contact the Provost's Office for more information.

What are the steps in the IAS process (paper-based forms)?

  • At the beginning of the semester, instructors report the quantity and type of forms needed for each course to their unit coordinator.
  • Unit coordinators prepare packets containing requested forms for each course and instructor.
  • During the last 2 weeks of instruction, the instructor selects a student courier to administer survey.

NOTE: Instructors must leave the room while survey is administered and cannot handle completed surveys at any point.  The student courier reads the directions and passes out survey in class.

  • Student courier returns sealed packet of completed forms to designated drop-off site.
  • Unit coordinator sends completed forms to campus coordinator.
  • Campus coordinator does a final process of forms and ships to University of Washington (UW) for electronic processing.
     
  • UW returns reports of processed forms (usually takes 5-8 weeks).
  • The campus coordinator makes copies of reports and distributes to units for filing.

Is it possible to submit late forms?

Please make every effort to turn completed forms into the Provost's Office by the end of the semester.  While the Provost Office will accept late forms, this will delay processing as late forms will be held until the next major submission of forms to UW.

Please refer to the current IAS schedule for specific dates for the current IAS process.

Which form do I use?

Note: The IAS forms described below may be viewed in detail at the following web address: http://www.washington.edu/oea/services/course_eval/forms/

 FORM   Description of Form
AIs designed for small lecture/discussion courses.  Items emphasize the clarity and quality of information transmitted, as well as the nature of the interaction between instructor and student.  Note: This form will be used for all classes, other than lab sections, if no other form is selected by the instructor.
BIs designed for large lecture classes, with little or no in-class interaction between instructor and student.  Items strongly emphasize the quality of course organization and information transmitted.
CIs designed for seminar discussion classes which include a minimal amount of formal lecturing by the instructor.  The items emphasize quality of discussion as well as course organization and interest level.
DIs tailored to classes whose purpose is the teaching or problem-solving or heuristic methods.  Clear explanations, dealing with the student's difficulties, and quality of problems are emphasized.
EIs designed for those classes which are skill oriented and in which students get "hands on" experiences related to future occupational demands.  Such classes include clinical nursing, art studio, social-work field experiences, etc.
FIs designed for quiz sections.  These are usually taught by graduate teaching assistants, in conjunction with a lecture section taught by a regular faculty member.  Items focus on the ability of the quiz section instructor to interact with students and provide clear and useful explanations.
GIs designed for use in large lecture classes (such as those in math) which rely heavily on homework problems and a textbook.  Emphasis is on the instructor's ability to communicate with students, and the value of assigned problems and readings.
HIs designed for lab sections generally taught in conjunction with classes in the physical sciences.  Items emphasize the instructor's ability to introduce meaningful questions, assist students, and deal with unexpected problems.  Note: This form will be used for lab sections if no other form is selected by the instructor.
IIs designed to be used in distance learning (correspondence) courses.  Items relate to the instructor's responsiveness and the quality of support material.
JIs designed to evaluate instruction provided through clinical experience rather than traditional academic coursework. Such courses are often found in the health professions or the arts.  Items focus on the instructor's ability to provide information, stimulate learning, and demonstrate skills. (clinical or medical)
KIs designed for studio and design courses in which students work autonomously or in small groups to produce artistic, graphic, or other products.  Items on this form emphasize student development of skills and effective instructor guidance feedback.
LIs designed for use with English as a Second Language (ESL) courses and differs from other IAS forms in the simplicity of the language used, the layout of the form (clear separation of course and instructor items), the elimination of items 1-4 common to all other forms, and the inclusion of demographic items.
XIs designed to be used across all course types.  It includes a reduced set of items relating to general educational processes and a unique set intended to assess educational outcomes.

The back of all IAS Forms (A - J, and X) are identical and permit individual instructors to query students on any subject they think is appropriate to the course. Students can answer additional, instructor-generated questions on the back of the IAS form.

Yellow Comment Sheets solicit responses to four open-ended questions. Students are asked whether or not they found the course to be intellectually challenging, which aspects contributed most to learning, which detracted from learning, and any suggestions they might have for improving the class. These comment sheets are to be read ONLY by the faculty member and are returned to the faculty member after grades have been submitted.

An online version of the IAS survey form is available upon request for distance and web-based courses.  To request an online IAS survey, please contact your unit coordinator.

Important notes about online surveys:

  • Surveys are open for student responses during the last ten days of a distance or web-based course.
  • If requesting an online survey, please do so three weeks prior to the end of the course.   
  • Online IAS surveys are not prepared for courses with three (3) or fewer students.

May I customize questions?

While a faculty member cannot customize questions, a faculty member can prepare optional questions to include on the back of each form. Please refer to the following information when preparing the questions: http://www.washington.edu/oea/services/course_eval/forms/template.html.

Note: Please inform your unit coordinator as soon as possible if you wish to include additional questions so that he or she can prepare the forms for you.

Where can students view the instructor results?

Students can view previous semester IAS results at the Associated Students of UAF (ASUAF) website.

How do students complete the surveys?

To properly administer surveys: Instructors should allow 15-20 minutes of class time during the evaluation period for students to complete the surveys.  The student courier is responsible for administering the survey, and instructors are expected to leave the class while the students complete the survey.  Instructors are not permitted to handle completed surveys in any way. 

  • Use only No. 2 pencils to complete
  • Fill out all course information clearly on top of survey form: instructor's last and first name, course number and section number
  • Do not write on the back of survey
    • Use yellow comment sheet for any additional comments, making sure to fill out instructor's name, course number and section number on the top of the sheet

Note: Please be sure that a student courier returns completed forms to your Dean or Director's office, or at the designated drop-off site  if class is after hours.

Where do I begin?

Begin by reviewing the forms and choose a form letter that most closely suits your classroom style.  Contact your unit coordinator and report the type and quantity of survey forms needed for each of your classes.

Who is my unit coordinator?

CollegeCoordinatorPhone Number  

CEM

 Aly Englert 474-6529
CLA Breehan Yauney 474-7231
CNSM Pauline Thomas 474-7608
Rasmuson Library Cheryl Conner 474-7050
SFOS Mercedes Anderson 474-7289
SOE

 Phyllis Turnquist (Online only)    

 474-1575

 Paula Long (Paper only) 474-6685
SOM Angel Buchanan 474-5527
SNRE Martha Westphal 474-7188
Summer Sessions   Felicia Burud 474-1124
CRCDPamela Leist 474-7881
CRCD/IACApril Boynton 474-5017
UAF CTC    Sabra Phillips 455-2800

When do we receive the results?

IAS results are returned to the Provost Office about 2-4 weeks after submission to the University of Washington's processing center. These results will be distributed by the campus coordinator to the appropriate college/school as soon as they are logged, organized and copied.

How are processed reports distributed?

  • Individual reports are distributed to the appropriate dean, department head and faculty member. 
  • Comprehensive campus reports, including a survey list by both course and instructor, are distributed to the appropriate unit dean/department head.
  • The Office of the Provost maintains the central file for all reports.

Where can I find information regarding validity and reliability?

UW conducts periodic studies relating to the validity and reliabiltiy of the IAS evaluations.




Please contact Sally Skrip (474-5178) with any questions or concerns regarding the IAS process.

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