FAQs & Answers
1. Q: I tried to enter a regular credit course that was not pre-loaded from Banner, but I get the message, "Only available during activity input period." What does that mean?
A: To enter regular credit course data not pre-loaded from Banner for the current AAR process, be sure you are accessing the form via the "Complete Activity Input Form: Summer 2012 - Spring 2013" link under the "Home" tab, not via the "Activity Input Form" under the "My Data" tab. The former will allow you to view, add, or correct Teaching Activity; the latter will not.
Further explanation: So that you will not have to manually enter all of your regular, credit course information, the "teaching" section is open only after data is uploaded from Banner to Faculty180, approximately three weeks into the following semester. This approach also allows faculty to review Banner data about courses taught and notify their unit administrators if those data are incorrect (e.g. sections added or not taught because they didn't make enrollment).
You may enter data into all other sections of the Activity Input Form by accessing it from the "Home tab" or from the "My Data" tab. You may also enter non-credit teaching activities either way, as they occur, at any time of year.
2. Q: How do I submit my narrative self-evaluation? I don't see a section within Faculty180.
A: Submit your narrative self-evaluation separately, directly to your dean and/or director's office in the format your unit prefers.
3. Q: Why can't I submit my narrative self-evaluation within Faculty180?
A. During the campus conversation leading to the adoption of Faculty180, some faculty members expressed concern about who might see their electronic narrative self-evaluations, or said they might be less candid submitting the self-evaluation electronically. Therefore, we separated the narrative self-evaluation from the rest of the form.
If UAF faculty would like the option to submit the narrative self-evaluation separately or within Faculty180, an appropriate, optional section could be created. One faculty member suggested that we create this option along with two check boxes: "I am submitting my narrative self-evaluation separately." "Please find my narrative self-evaluation attached."
4. Q: When I try to enter a course into F180 that was not loaded from Banner, I get the message, "invalid course number." Why?
A: First, make sure you are entering Course Prefix, Course Number, Course Section exactly as they appear in the catalog and in Banner. E.g.: Theater/Art/Music F200X not Theater/Art/Music 200. Similarly, ANL F151 UK1, not ANL F151 01.
Second, use Section 3: T eaching: Instructional Activities - Non-credit to enter non-credit courses taught and/or non-course instructional activity, e.g. guest lectures, training workshops, etc.
5. Q: I uploaded several attachments to supplement one of my "Scholarly Activities" entries, but I can't see that the upload was successful. How do I tell if the documents are attached?
A: In section 6, Research, Scholarly and other Creative Activities, click the pencil icon under the "Edit" column. This will display your attached files and will allow you to view or delete them.
6. Q: I attempted to "save and submit" my e-AAR but received a message about "classifying" my courses first. What is this?
A: In section 2, "Teaching: Institutional Activities," the rightmost column heading "Classify" is a required field. Indicate whether the course was co-taught or not, and the type of course. Then save and submit again.
7. Q: How do I print a copy of my Annual Activities Report.
A-1: Before submitting: If you have Adobe Acrobat on your computer, open your AAR. Select "detailed view" at the top of the AAR form. Right-click or control-click and select "convert webpage to Adobe .pdf." This will render a .pdf that looks exactly like your AAR on the webpage. You can do this from the "home" tab before submitting, or from the "my data" tab after submitting.
A-2: After submitting, select the "My Data" tab. Then selected "Prior Activity Input Forms," under "My Reports" in the righthand column. Open the report you want to print. In the upper righthand corner you will find icons to print, or create an MSWord copy of your AAR as it appears in the AAR template.
A-3: For a different view after submitting, select the "my data" tab. Then select "Vita" under "My Reports" in the righthand column. When the screen refreshes, under "Type," select "Annual Activities Report" and enter the time period. [7/1/12 - 6/30-/13 = summer '12 - spring '13]. Select "Refresh Report." From the resulting screen, you can share an electronic copy, print, or convert to MSWord or .pdf. The output will be your AAR data in a curriculum vitae format.