Campus Policies

Campus policies

Student Code of Conduct (BOR POLICY 09.02.02)

As with all members of the university community, the University of Alaska requires students to conduct themselves honestly and responsibly, and to respect the rights of others. Conduct that unreasonably interferes with the learning environment or that violates the rights of others is prohibited by the standards and guidelines described in this section and in university Regulation and MAU rules and procedures, collectively referred to as the Student Code of Conduct, or code. Students and student organizations will be responsible for ensuring that they and their guests comply with the code while on property owned or controlled by the university or at activities authorized by the university.

Disciplinary action may be initiated by the university and disciplinary sanctions imposed against any student or student organization found responsible for committing, attempting to commit, or intentionally assisting in the commission of any of the following prohibited forms of conduct:

 

A. cheating, plagiarism, or other forms of academic dishonesty;

B. forgery, falsification, alteration, or misuse of documents, funds, or property;

C. damage or destruction of property;

D. theft of property or services;

E. harassment;

F. endangerment, assault, or infliction of physical harm;

G. disruptive or obstructive actions;

H. misuse of firearms, explosives, weapons, dangerous devices, or dangerous chemicals;

I. failure to comply with university directives;

J. misuse of alcohol or other intoxicants or drugs;

K. violation of published university policies, regulations, rules, or procedures; or

L. any other actions that result in unreasonable interference with the learning environment or the rights of others.

The university judicial system and the criminal court system are two separate entities, and may come to separate and different conclusions regarding the same issue. Students are expected to abide by university decisions, and can expect to be afforded due process through university proceedings.

As a result of disciplinary action, the university may impose one or more of the following sanctions. In determining appropriate sanctions a student's present and past disciplinary record, the nature of the offense, the severity of any damage, injury, or harm resulting from the prohibited behavior and other factors relevant to the matter will be considered. The following list of sanctions is illustrative rather than exhaustive. The university reserves the right to create other reasonable sanctions or combine sanctions as it deems appropriate.

  1. Warning--A warning is notice that the student is violating or has violated the code, and that further misconduct may result in more severe disciplinary action.
  2. Probation--Probation is a written warning which includes the probability of more severe disciplinary sanctions if the student is found to be violating the code during a specified period of time (the probationary period).
  3. Denial of Benefits--Specific benefits may be denied a student for a designated period of time.
  4. Restitution--A student may be required to reimburse the university or other victims related to the misconduct for damage to or misappropriation of property, or for reasonable expenses incurred.
  5. Discretionary Sanction--Discretionary sanctions include community service work or other uncompensated labor, educational classes, counseling, or other sanctions that may be seen as appropriate to the circumstances of a given matter. Costs incurred by the student in fulfilling a discretionary sanction will be the responsibility of the student.
  6. Restricted Access--A student may be restricted from entering certain designated areas and/or facilities or from using specific equipment for a specified period of time.
  7. Suspension--Suspension is the separation of the student from the university for a specified period of time, after which the student may be eligible to return. Conditions under which the suspension may be removed and for re-enrollment will be included in the notification of suspension. During the period of suspension, the student may be prohibited from participation in any activity authorized by the university and may be barred from all property owned or controlled by the university, except as stated on the notification.
    The authority to suspend a student is, by this regulation, delegated to the chancellors. Chancellors may not re-delegate this authority.
  8. Expulsion--Expulsion is considered to be the permanent separation of the student from the university. The student may be prohibited from participation in any activity authorized by the university and may be barred from property owned or controlled by the university except as stated on the notice of expulsion. The authority to expel a student is, by this regulation, delegated to the chancellors. Chancellors may not re-delegate this authority.
  9. Revocation of a Degree--Any degree previously conferred by the university may be revoked if the student is found to have committed academic misconduct in pursuit of that degree. The authority to revoke a degree is, by this regulation, delegated to the chancellors. Chancellors may not re-delegate this authority.

The university has established procedures for enforcing the UA code of conduct. Each student at the university shall be afforded due process in all disciplinary matters. For a complete guide to these procedures, please refer to regents regulation 09.02. Copies of this are available in the Student and Enrollment Services office, Wood Center, on the university web page (http://info.alaska.edu/ua/bor/regulation/9r/r09-02.html), and the library.

Sexual misconduct

The term sexual assault, as used by the University of Alaska Fairbanks, encompasses the legal definitions of sexual assault contained in the Alaska state statutes. This definition includes, but is not limited to, rape, acquaintance or date rape, as well as rape by a stranger. Sexual assault is defined as sexual contact or penetration that is forced or coerced against the will of the victim. The same definition applies regardless of whether the assailant is a stranger, friend or a casual acquaintance.

Sexual harassment as defined by University of Alaska Board of regents policy as "unwelcome sexual advances or requests for sexual favors by a member of the campus community when the assailant uses, threatens to use or implies that submission to or rejection of such conduct will have an impact on employment or academic decisions affecting the victim." Student to student sexual harassment is defined as unwelcome sexual advances, requests for sexual favors and/or other verbal and physical conduct of a sexual nature which has the effect of interfering with an individual's living/working environment and creating an intimidating, hostile or offensive living or academic environment.

Harassment, sexual harassment, assault, sexual assault, stalking and hate crimes are of critical concern to the university community. If you believe that you are a victim of any of these prohibited behaviors, or want to report knowledge of such conduct, you may contact any of the following resources:

University Resources (area code 907)

  • Associate Dean of Student and Enrollment Services 474-7317
  • Police Department 474-7721
  • Residence Hall Director 474-7247
  • Director of Human Resources 474-7700
  • University EEO officer 474-6600
  • Center for Health and Counseling 474-7043

Community Resources

  • Interior Alaska Center for Non-violent Living 452-2293
  • Fairbanks Memorial Hospital 458-5565
  • Crisis Line 452-4357

AT ANY TIME IN AN EMERGENCY PLEASE CALL THE UNIVERSITY POLICE AT x911 or 907-474-7721.

The university will follow-up on all reports of sexual misconduct, and strongly encourages potential victims to report their experience to the university police. The criminal court system and the university judicial system are two separate entities, and both may take action regarding any type of sexual assault. The university will, to the extent possible, keep the identity of individuals involved confidential. The university system may take disciplinary action even if a case is dismissed in court, or if an alleged victim chooses not to pursue the matter through the criminal court system.

In the event of a charge of sexual misconduct, the issue may be reviewed through formal university hearing procedures. If this occurs, the accused and accuser will be afforded the opportunity to present relevant information, be accompanied by a support person and be apprised of the final results of the disciplinary review. Upon request, as reasonably available, assistance will be provided in changing academic schedules and living arrangements.

If an accused student is found to be responsible for violation of the sexual misconduct policy, the entire range of sanctions as outlined in the Student Code of Conduct may be considered. These include, but are not limited to, eviction, disciplinary probation, suspension or expulsion from the university. Should the sexual misconduct charge be made against an employee, sanctions will be determined under applicable employment contracts and agreements.

Individuals who report a sexual assault will be advised of the importance of preserving evidence which may be necessary to provide proof for criminal prosecution. Victims are encouraged to seek counseling services, and to make use of any other appropriate university resources. Reports made solely to Center for Health and Counseling staff, and/or to pastoral counselors, will not be included in the campus crime statistics.

UAF Police Department

The University Police Department has ongoing mutual aid agreements with the Alaska State Troopers and the Fairbanks City police. Officers are fully certified law enforcement personnel with full powers of arrest relating to all state laws. In an effort to supplement security efforts for the university, the UAF Police Department employs a staff of 15 student Community Service Officers, whose duties include building lockups, escort services, foot patrols of the campus and other campus safety related duties.

Student complaints, grievances and appeals

The university has established procedures for reviewing various types of student complaints, grievances and appeals. For a complete guide to these procedures, please refer to regents policy and regulation as described below. Copies of these procedures are available in the Student and Enrollment Services office, Wood Center, on the university web page (http://info.alaska.edu/ua/bor/regulation/9r/r09-02.html), and the library. If you are unsure about how to proceed with your concern, please contact the Student and Enrollment Services office, Gruening 514, or call 474-7317.

 

ACADEMIC: See regents policy and regulation 09.03, Student Dispute Resolution.

EMPLOYMENT: See regents policy and regulation 09.05, Student Employment; 09.03, Student Dispute Resolution; and 04.08, Dispute Resolution (in human resources section).

DISCIPLINARY: See regents policy and regulation 09.02, Student Rights and Responsibilities.

ADMINISTRATIVE: See regents policy and regulation 09.03, Student Dispute Resolution.

SERVICES FOR STUDENTS WITH DISABILITIES: See regents policy and regulation 09.06, Services for Students with Disabilities.

FAMILY EDUCATIONAL RIGHTS TO PRIVACY ACT: See regents policy and regulation 09.04, Educational Records.

Drug-free Schools and Communities Act amendments

The Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989 require that each college and university receiving federal financial assistance provide annually the following information in writing to all students and employees:

  • Standards of conduct that clearly prohibit, at a minimum, the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees on its property or as part of its activities.
  • A description of the applicable legal sanctions under local, state or federal law for the unlawful possession or distribution of illicit drugs and alcohol.
  • A description of the health risks associated with the use of illicit drugs and the abuse of alcohol.
  • A description of any drug or alcohol counseling, treatment or rehabilitation or reentry programs that are available to employees or students.
  • A clear statement that the institution will impose disciplinary sanctions on students and employees (consistent with local, state and federal law), and a description of those sanctions, up to and including expulsion or termination of employment and referral for prosecution, for violations of the standards of conduct. A disciplinary sanction may include the completion of an appropriate rehabilitation program.

In accordance with these laws the information below is presented for your knowledge.

A. Standards of Conduct

1. Students: The unauthorized use, distribution or possession of illicit drugs or alcohol in violation of Alaska Statutes or federal law on university premises or at activities sponsored by or affiliated with the university is in violation of the university Code of Conduct and is prohibited.

Unlawful Use of Alcoholic Beverages: It is unlawful to consume alcoholic beverages in the State of Alaska and on the University of Alaska Fairbanks campus if you are under 21 years of age. It is also unlawful to supply alcoholic beverages to persons under 21 years of age. Consumption, possession or display of beer, wine or other alcoholic beverages is prohibited in university public places except for licensed areas such as Wood Center Pub, or at approved events.

Use of Illicit Drugs: Possession, use or sale of marijuana and other controlled substances, such as, but not limited to, cocaine, heroin or LSD is a crime under federal and state law. The possession, distribution, or use of such substances is prohibited.

2. Employees: The sale, purchase, transfer, use or possession of illegal drugs by employees on university premises or while on university business is prohibited. Further, the use of any legally obtained drug, including alcohol, to the point where such use adversely affects the employee's job performance, is prohibited.

B. Applicable Sanctions Under Alaska Statutes

The following description is a summary only and is not a substitute for legal advice. Anyone wishing further clarification may wish to consult a lawyer.

1. Drug Offenses

Classification of Common Controlled Substances (AS 11.71.140-180)

 

Schedule IA--opium, codeine, heroin, methadone, morphine, dilaudid, percodan, demerol

Schedule IIA--cocaine, amphetamines, LSD, mescaline, peyote, PCP, methaqualone (quaaludes), pentobarbital, psilocybine

Schedule IIIA--hashish, barbiturates

Schedule IVA--tranquilizers such as valium and librium, darvon

Schedule VA--small amount of codeine or opium in non-narcotic mixtures such as cough medicine

Schedule VIA--marijuana

 

Alaska State Law, as well as policies of the University of Alaska Board of Regents, prohibits the possession, use, delivery or manufacture of those controlled substances listed above. The category of the substance as well as varying amounts determines the magnitude of the offense, which includes Unclassified Felony, Class A, B or C Felony, Class A or B Misdemeanor or violation.

Alaska State Marijuana Penalties:

 

(a) Less than 1/2 oz. for personal possession--Class B Misdemeanor

(b) 1/2 oz. to 16 oz.--Class A Misdemeanor

(c) Any amount for sale--Class C Felony

2. Alcohol Offenses

Alaska Statutes relating to unlawful possession or distribution of alcoholic beverages:

AS 04.16.050--Possession by Persons Under 21--Violation (1st or 2nd offense) or Class B Misdemeanor (3rd and additional offenses)
Persons under 21 may not knowingly consume or possess alcoholic beverages, except as allowed under AS 04.16.051 (b)

AS 04.16.051--Furnishing Alcoholic Beverages to Persons Under 21--A Misdemeanor
(a) May not furnish or deliver alcoholic beverages to person under 21,
(b) except: (1) by the parent of a child, guardian of a ward or to a legal spouse, not on licensed premises; or (2) by doctor or nurse as part of medical treatment.

AS 04.16.040--Drunken Persons on Licensed Premises--A Misdemeanor
Drunken person may not knowingly enter or remain on licensed premises.

AS 04.16.052--Furnishing Alcoholic Beverages to Persons Under 21 by Licensees--A Misdemeanor
Licensee or employee may not, with criminal negligence,
(1) sell, barter, or give alcoholic beverage to person under 21 within licensed premises;
(2) allow person under 21 to enter and remain on premises, except as states in AS 04.16.049;
(3) allow person under 21 to consume alcoholic beverages on premises; or
(4) allow person under 21 to sell or serve alcoholic beverages.

AS 14.16.060--Purchase by Person Under 21--A Misdemeanor
(a) Person under 21 may not purchase alcoholic beverages or solicit another to purchase for him.
(b) Person may not influence sale of alcoholic beverages to person under 21 by misrepresenting age of that person.
(c) Person may not order alcoholic beverages from licensee to sell or give to person under 21.
(d) Person under 21 may not enter licensed premises and misrepresent age to induce licensee to sell or give alcoholic beverage to him.
(e) Person under 21 may not misrepresent facts required under AS 04.16.049(a)(2) or (3).

C. Federal Penalties and Sanctions for Illegal Possession of a Controlled Substance

21 U.S. C. 844 (a)

First conviction: Up to 1 year imprisonment and fined at least $1,000 but not more than $100,000, or both.
After one prior drug conviction: At least 15 days in prison, not to exceed two years and fined at least $2,5000 but not more than $250,000, or both.
After two or more prior drug convictions: At least 90 days in prison, not to exceed three years and fined at least $5,000 but not more than $250,000, or both.
Special sentencing provisions for possession of crack cocaine: Mandatory at least five years in prison, not to exceed 20 years and fined up to $250,000, or both, if:
(a) First conviction and the amount of crack possessed exceeds 5 grams.
(b) Secnd crack conviction and the amount of crack possessed exceeds 3 grams.
(c) Third or subsequent crack conviction and the amount of crack possessed exceeds 1 gram.

21 U.S.C. 853 (a)(2) and 881 (a)(7)

Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than 1 year imprisonment (see special sentencing provisions re: crack).

21 U.S.C. 881(a)(4)

Forfeiture of vehicles, boats, aircraft or any other conveyance used to transport or conceal a controlled substance.

21 U.S.C. 884a

Civil fine of up to $10,000 (pending adoption of final regulations).

21 U.S.C. 853a

Denial of federal benefits, such as student loans, grants, contracts, and professional and commercial licenses, up to one year for first offense, up to five years for second and subsequent offenses.

18 U.S.C. 922 (g)

Ineligible to receive or purchase a firearm.

Miscellaneous

Revocation of certain federal licenses and benefits, e.g. pilot licenses, public housing tenancy, etc., are vested within the authorities of individual Federal agencies.

 

1. Alcohol Effects

Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Low to moderate doses of alcohol also increase the incidence of a variety of aggressive acts, including spouse and child abuse. Moderate to high doses of alcohol cause marked impairments in higher mental functions, severely altering a person's ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described.

Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.

Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk than other youngsters of becoming alcoholics.

D. Drug and Alcohol Counseling

Treatment for Students: On-campus programs available to students include the Center for Health and Counseling and various support groups.
The University of Alaska Fairbanks Center for Health and Counseling is located on the second floor of the Health, Safety and Security Building. All students who pay the health center fee are eligible for services. Individual counseling is available for free or for a minimal charge. Students may seek information, counseling and/or referral for their own use or for concerns about a friend or relative's use. Group counseling is available for students whose alcohol use has caused some problem in their lives. In general, students seeking counseling need to schedule an appointment. In an emergency, however, every effort is made to see a student as soon as possible.

The Student Health Insurance Program contains benefits for some inpatient and outpatient substance abuse treatment. Call the insurance coordinator at 474-7043, for more information.

Depending on student interest, a number of support groups related to substance abuse meet on campus. Included are Adult Children of Alcoholics (ACOA), Alcoholics Anonymous (AA) and Narcotics Anonymous (NA) groups. Information about time and location of these meetings can be obtained by calling the UAF Center for Health and Counseling at 474-7043.

The university dedicates staff time at the Center for Health and Counseling to do alcohol assessments and make appropriate referrals. Students may be directed to this service through judicial sanction, or may access this resource through self referral. Further information on this program can be obtained by contacting the Center for Health and Counseling at 474-7043, or Student and Enrollment Services at 474-7317.

Treatment for Employees: Employees with substance abuse problems are strongly encouraged to seek assistance through one of the agencies in the Fairbanks area. Information about local agencies may be obtained by calling the UAF Center for Health and Counseling at 474-7043 or by calling the agencies directly. Local agencies providing substance abuse treatment and assistance include:

  • Al-Anon 456-6458
  • Alcoholics Anonymous 456-7501
  • Family Recovery Center (Fairbanks Memorial Hospital) 458-5540
  • Narcotics Anonymous 452-7372
  • Ralph Perdue Center 452-6251
  • Tanana Chiefs Conference Counseling Center 459-3800

The University of Alaska Employee Health Insurance Program contains benefits for some in-patient and out-patient treatment. For further information contact Human Resources at 474-7700.

E. University Sanctions

The university will impose appropriate sanctions on those individuals in violation of standards of conduct as set forth in Section A1 and 2 above.

Students: Violation of standards of conduct in Section A1 above will result in disciplinary action. Sanctions may include, but are not limited to, the following actions: warning, probation, trespass, suspension, expulsion, referral for prosecution, and referral for treatment/rehabilitation. Procedures for disciplinary action are detailed here.

Employees: Violations of standards of conduct in A2 above will result in disciplinary action. Sanctions may include, but are not limited to the following actions: suspension of work with or without pay during an investigation, a period of provisional employment (which may result in termination), referral for prosecution and referral for treatment/rehabilitation.

Sanctions imposed under law


Offense Maximum Prison Term Maximum Fine Unclassified Felony 99 years $75,000 Class A Felony 20 years 50,000 Class B Felony 10 years 50,000 Class C Felony 5 years 50,000 Class A Misdemeanor 1 year 5,000 Class B Misdemeanor 90 days 1,000 Violation -- 300

Penalties for driving under the influence of an alcoholic beverage and refusal to take a breath test

AS 28.35.030 and AS 28.35.032--Class A Misdemeanor or Class C Felony

  Fines Imprisonment Driver's License Revocation Possible Loss of Vehicle   Minimum Maximum Minimum Maximum     First Offense $1,500 $5,000 72 hrs One year 90 days (minimum) No Second Offense $3,000 $5,000 20 days One year One year No Third Offense $4,000 $5,000 30 days One year 3 years Yes Felony Offense $10,000 $50,000 120 days One year Permanent Yes

* A person commits the crime of driving under the influence of an alcoholic beverage, inhalant or controlled substance if the person operates or drives a motor vehicle, aircraft or watercraft while under the influence of an alcoholic beverage (.08 percent or higher), intoxicating liquor, inhalant, or any controlled substance, singly or in combination. A person is guilty of Refusal to Submit to a Chemical Test if a person under arrest for DUI refuses the request of a law enforcement officer to submit to a chemical test to measure that person's breath alcohol. The penalties for refusal are exactly those of a conviction for DUI. A person is guilty of a Class C Felony if the person is convicted two or more times of DUI (or similar statutes in other jurisdictions) since January 1, 1996 and within 10 years preceding the date of the present offense.

Student Educational Records

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, a federal law commonly known as the Buckley Amendment, protects the privacy of education records, establishes the rights of students to inspect and review their education records, and provides guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Education records become protected under FERPA on the first day of physical enrollment (usually the first day of instruction). UAF has adopted the following policies to facilitate access to student records under FERPA. The substance of these policies shall be printed annually in the academic catalog, semester class schedule/student handbook and a complete copy shall be available for dissemination in the Registrar's Office.

I. DEFINITION AND LOCATION

The University Registrar coordinates the inspection and review procedures for student education records. "Educational records" includes those records, files, documents and other materials maintained by UAF which contain information directly related to a student. These may include admissions, personal, academic, disciplinary and financial files, transcripts and placement records. Education records do not include records of administrative and/or educational personnel which are in the sole possession of the maker and are not accessible or revealed to any individual except a substitute, records of a law enforcement unit, student health and counseling records, employment records or alumni records. Health records, however, may be reviewed by physicians of the students' choosing.

II. INSPECTION, REVIEW AND COPYING

Students wishing to review their education records must present identification at the Registrar's Office in the lobby of Signers' Hall. Students may also be asked to provide their signatures and to specify the item or items of interest.

Educational records will be made available for inspection as soon as possible, preferably within ten but not later than forty-five days of the request.

Students may not inspect and review financial information submitted by their parents. Nor may they inspect and review confidential letters and recommendations associated with admissions, employment or job placement, or honors to which they have waived their rights of inspection and review. The institution is not required to permit students to inspect and review confidential letters and recommendations placed in their files prior to January 1, 1975, provided those letters were collected under established policies of confidentiality and were used only for the purposes for which they were collected. Students requesting access to education records containing information about more than one student will be permitted access only to that part of the record which pertains to the inquiring student.

Students may, at their own expense, have copies made of their records with certain exceptions (e.g., a copy of the UAF academic record for which a financial hold exists, or a copy of a transcript from a high school or another institution of higher learning) at $5 per page.

III. CHALLENGING CONTENTS OF RECORDS

Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, may discuss the matter informally with the records manager. If the records manager determines it to be appropriate, the records will be amended. If not, the students will be notified in writing within a reasonable period of time that the records will not be amended, and they will be informed by the university of their right to appeal and a formal hearing.

Students may appeal an adverse determination to the University Registrar in writing within ten working days of receipt of the records manager's determination. The registrar will promptly consider the matter and respond to the student in writing. If the matter is not satisfactorily resolved by the registrar's action the student may request a formal hearing.

A student request for a formal hearing must be made in writing to the dean of Student and Enrollment Services within ten working days of receipt of the registrar's determination. Within a reasonable period of time after receiving such a request, the dean of Student and Enrollment Services will inform the student of the date, place and time of the hearing.

A student may present evidence relevant to the issues raised and may be assisted or represented at hearings by one or more persons of the student's choice, including attorneys, at the student's expense. Hearings shall be conducted as confidential proceedings unless the student expressly request that they be open to the public.

The hearing panel will consist of the dean of the student's school or college (director of the Academic Advising Center for general studies or non-degree seeking students), a representative of the provost, a student, a faculty member and such other persons as the dean of Student and Enrollment Services deems appropriate. The panel shall consider the matter and make a written recommendation to the dean of Student and Enrollment Services within five working days of the conclusion of the hearing. The dean of Student and Enrollment Services will issue a written decision within five working days of receipt of the panel's recommendation. The dean of Student and Enrollment Services decision will be final, and there will be no further appeal of the determination within the University of Alaska.

If the dean of Student and Enrollment Services decides the challenged documents should be removed from the file or amended, the university will remove or amend them. If the dean of Student and Enrollment Services decides that they should not be removed and/or amended they will remain in the file and the students will be permitted to submit written statements to be included in the file along with them. The statements will be maintained as part of the students' records and released whenever the records in question are disclosed.

Students who believe that the handling of their challenges was unfair or not in keeping with the provisions of FERPA may request, in writing, assistance from the chancellor to aid them in filing complaints with The Family Policy Compliance Office, Department of Education, Room 4070, Switzer Building, Washington, DC 20202.

IV. DISCLOSURE OF CONTENTS

A. Information release: The university may release certain directory information to the public on a routine basis unless a student requests, in writing, that the university not release it. Forms to request that directory information not be released are available in the Registrar's Office. No directory information will be released until the last day of late registration. Any request to withhold directory information will continue until a student provides permission, in writing, for the university to release such. After that, information will be released when appropriate. Students withholding directory information will not appear in the published university chancellor's and dean's lists.

The following is considered directory information:

  1. name;
  2. electronic mail addresses;
  3. hometown: city, state;
  4. weight and height of students on athletic teams;
  5. dates of attendance at UAF;
  6. program/major field(s) of study;
  7. degrees and certificates received, including dates;
  8. participation in officially recognized university activities; and
  9. academic and co-curricular honors, awards and scholarships, including dates received.

B. Honors: Names of students receiving awards or appearing on the UAF dean's list and chancellor's list are released to the media unless a written request not to do so has been received by the Office of University Relations by five working days after the end of the semester in which the honors have been earned.

C. Scholarships: Names of scholarship recipients are released to the media unless a written request not to do so has been received by the Office of University Relations.

No one outside the institution shall have access to, nor will the institution disclose any other information from a student's education record, without the written consent of the student, ex

cept to personnel within the institution on a need to know basis, to officials of other institutions in which a student seeks to enroll, to persons in compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of the student or other persons, or as otherwise permitted under FERPA.

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