Progress/Technical Reports

The PI is responsible for the preparation and timely submission of all progress and/or final technical reports required by the agency. A full copy of the technical report must be kept on file in the unit for future possible audit.

For all projects, except NSF, NIH and formula funds, PI prepares and submits progress and final reports according to the terms of the award, and provides his/her unit with one full copy. The unit then has the responsibility of providing OGCA with a copy of only the cover page or transmittal letter so OGCA has proof that the report is filed.

Exceptions:

1) For NSF - PI files electronically and Fastlane notifies OGCA electronically - no further action by PI.

2) For NIH - PI will need to provide interim reports with the renewal paperwork (PHS 2590) since OGCA will be signing off on those and will check the submission for correct form and format (the unit will probably be the liaison for the PI); if eSnap is required, see instructions eSNAP User’s Guide. For final reports, file normally with the agency, copy to the unit. The unit will provide OGCA with a copy of the cover page or letter as proof of filing to the agency.

3) For Formula Funds - these funds require no technical report. 4) For NOAA- Pi files electronically thru Grants Online, and forwards to ROI 3) For Formula Funds - these funds require no technical report.

4) For NOAA- Pi files electronically thru Grants Online, and forwards to ROI. Grants Online notifies OGCA electronically – no further action by PI.

With the exception of Formula funds, the final financial report and/or billing is always dependent upon the submittal of the final technical report, and the interim billings are often dependent on the interim technical and/or progress reports. The PI should also be prepared to assist the post-award office in submitting inventions (DD882) and acquired property (DD1662) reports if the award requires them. If these reports are required by the agency and there are no inventions or property to report, negative reports will be filed by OGCA.