Multiple MAUs in Sponsored Programs
For proposed projects that involve more than one Major Adminstrative Unit (UAF, UAA, or UAS) use the following guidelines:
- An MAU cannot be a subaward in another MAU's proposal. The UA System is considered one organization with a single accounting system and therefore does not have an internal subaward mechanism.
- The prime MAU should use their F&A rate for the entire proposal, unless a non-lead MAU constitutes 10% or greater of the total project activity. However, sponsor guidelines and requirements are the primary consideration in deciding if it is appropriate to use multiple rates.
- The proposal budget should combine all line items for the MAUs involved, with separate MTDC lines for each MAU's F&A recovery.
- Wherever possible, a separate spreadsheet budget for each MAU and a combined budget should be included to show the breakdown of work and funds requested.
- For NSF proposals, the easiest and most compliant solution is to prepare a collaborative dual submission: each MAU's budget is entered separately, the proposals are linked in FastLane, and awards are made to each MAU separately for their portion of work.
- UAF proposals that have faculty or staff from another MAU require a signed routing form approved by the respective MAU's Office of Sponsored Programs.