Multiple MAUs

Multiple MAUs in Sponsored Programs

For proposed projects that involve more than one Major Adminstrative Unit (UAF, UAA, or UAS) use the following guidelines:

  • An MAU cannot be a subaward in another MAU's proposal. The UA System is considered one organization with a single accounting system and therefore does not have an internal subaward mechanism.
  • The proposal budget should combine all line items for the MAUs involved, with separate MTDC lines for each MAU's F&A recovery.
  • Banner FRAPROP entry:

    • If the sponsor will make one award to the lead collaborative MAU: A single FRAPROP entry should be made by the lead MAU. Any other MAU collaborating should use the same FRAPROP number and dollar amount.
    • If the sponsor allows for separate awards to each collaborative portion (e.g., NSF): A separate Banner FRAPROP entry should not be made by each MAU for their portion of the proposed budget. This allows each MAU to track their respective portion. The non-lead portion should be linked to the parent proposal in Banner.
  • Wherever possible, a separate spreadsheet budget for each MAU and a combined budget should be included to show the breakdown of work and funds requested. Using the multi-unit budget function of UAF OSP's spreadsheet is the easiest way to accommodate this.
  • For NSF proposals, the easiest and most compliant solution is to prepare a collaborative dual submission: each MAU's budget is entered separately, the proposals are linked in FastLane, and awards are made to each MAU separately for their portion of work.
  • UAF-led proposals that have faculty or staff from another MAU require a signed routing form approved by the respective MAU's Office of Sponsored Programs. Conversely, if UAF is the non-lead portion of a proposal with another MAU, then a UAF Routing Form is required to be processed and sent to the lead MAU as record of approval.