Before you leave, you will have completed an Individual Study Approval Form for each semester that you will be away.

First Semester Abroad

The UAF Registration Form and the Individual Study Approval Form that you sign before you go abroad will register you at UAF for the first semester you will be abroad.   During your time abroad, your transcript will show that you are registered for exchange or study abroad credits, and that your grades are deferred (DF).

Second and Subsequent Semesters Abroad (if applicable)

IPI will complete a UAF Registration Form for you before your second and subsequent semesters abroad, and this and the other Individual Study Approval Form(s) that you signed before you left will register you at UAF.   Again, your transcript will show that you are registered for exchange or study abroad credits, and that your grades are deferred (DF).  

First Semester Back at UAF

IPI will complete a UAF Registration Form for you before your first semester back at UAF.   For this, choose your classes in consultation with your advisor, and send an email to ekiseri@alaska.edu with the following information for each class:

• Class designator (including section number)
• Class name
• CRN
•  Number of credits

IPI will submit your form to the Office of the Registrar for you, after which you will be able to register via UAOnline.

All UAF Fee Payment deadlines still apply to you.   You will be charged late fees if you miss any fee payment deadlines.

All fees are paid on a per-semester basis.   You will be able to pay fees only after you have submitted all forms and information to IPI and completed registration.

All students must purchase UAF Health Insurance or complete an insurance waiver form in order to complete fee payment.

If you are having someone handle your Business Office affairs for you, please let that office know before you go.

Exchange Students

UAF Fee Payment for each semester you are abroad:

• 15 undergraduate UAF credits (7 lower-division and 8 upper-division credits) or 9 graduate UAF credits at your normal, resident or non-resident rate
• $100 processing fee
•  $60 technology fee
• Network fee equaling 2% of your UAF tuition
• UAF Student Health Insurance (unless waived)

You are responsible to your host institution for all other fees, such as housing and meals.

Study Abroad Students

UAF Fee Payment for each semester you are abroad:

• $100 processing fee
• UAF Student Health Insurance (unless waived)

You are responsible to your Study Abroad Program Provider for all other fees.

You may pay your fees:

• Online via UAOnline using a credit card (VISA or MasterCard) or personal check.
• By phone (1-907-474-7384) using a credit card (VISA or MasterCard).
• By post (UAF Business Office, 1^st Floor Signers’ Hall, P.O. Box 757640 , Fairbanks,  AK 99775-7640) using a check or credit card (VISA or MasterCard information).

For more information or for help with paying your fees, contact the UAF Business Office at business.office@uaf.edu or 1-907-474-7384.

Be sure to inform the Financial Aid Office that you will be studying abroad, as this may affect the amount of aid you receive.   Be sure to request that paperwork for all outside sources of funding, especially scholarships, include your name and social security number.   Failure to do so may result in disbursement delays.

If you are having someone handle your Financial Aid or banking affairs for you, you may consider appointing someone with power of attorney.

While you’re away

If you are applying for a UA Foundation Scholarship, be sure to explain on your application form that you are on a UAF-sponsored program and that your UAF transcript will be updated upon receipt of grades from your host institution.

Make arrangements to receive financial aid and scholarship application forms while you are away for your first academic year back at UAF.   Many forms are available on the internet; otherwise, contact the Financial Aid Office for more information.

When you return

You will receive your financial aid only after IPI has received confirmation, directly from your host institution or program provider, of satisfactory completion of coursework and full-time enrollment.

Your contact at the Financial Aid Office is Associate Director Julie Parshall (1-907-474-5372).

For more information on scholarships, please check out this page.

UAF requires all students going abroad to have health insurance coverage.   If you do not already have health insurance, you must purchase the student health insurance coverage provided through the university.   More information about the UAF Student Health Insurance program can be found online at this site.

If you are not purchasing UAF Student Health Insurance, verify that your policy provides coverage for both medical evacuation (Medevac) and for the repatriation of mortal remains.  If your current insurance policy does not cover both, you will need to have them added, or purchase supplemental insurance.  UAF Student Health Insurance does provide for both.

If you are a Study Abroad student, your program provider will usually provide insurance coverage (including medical evacuation and repatriation of mortal remains) as part of your program price—please be sure to check with them.

Be sure to verify the length of coverage and make other arrangements if you plan to travel outside of those dates.

If you live in on-campus housing and would like to continue to do so after your return to UAF, you can either leave your housing deposit on file with Residence Life (they will hold your deposit for up to a year, but if you will be gone longer, just let them know).   You may also cancel your housing and reapply (with a new deposit) before your return.

All Residence Life deadlines will still apply to you while you are abroad.

Keep in touch with Residence life by email at housing@uaf.edu, especially prior to your return to campus.

If you have a post office box on campus and wish to keep it while you are away, make sure it’s paid for on time.   When your mailbox fees are coming due, you will get a notice in your mailbox; you may pay at the post office directly, or through the Business Office.

If you would like someone to check your mailbox for you while you are gone, as long as they have your key, they have full access (mail, packages, etc.) to your mailbox.   If you’d like someone who doesn’t have your key to have access to your mailbox, let the post office know that person’s identity, either in writing or over the phone.

You may choose to have your mail forwarded.   Though we strongly discourage this, you may have your 1^st-class mail (no magazines, packages, etc.) forwarded to your international address (it may arrive with postage due).    If forwarding mail, we recommend sending it to a U.S. address.

If you have any questions, please contact the UAF Campus Post Office, P.O. Box 750100 Fairbanks , AK 99775-0100 , 1-907-474-7215, 1-907-474-7884 (fax).

The above information is about the campus post office.   For other post offices, most of the information still applies, but contact your local post office for more information.