Forms and Documents
We've placed the following forms and documents here so that you can easily find the forms that you use most often. We highly recommend that you read any instructions associated with the forms (found in the relevant sections of the IPI website) before completing any form, as filling out various forms incorrectly can significantly delay processing in either our office or at a USCIS Service Center or even impact an individual's lawful status in the U.S. As always, we're here to help you if you have any questions.
The University of Alaska Statewide has additional forms relevant to nonresident aliens available at http://www.alaska.edu/hr/forms/hr_nraforms/
FOR TAX FORMS - For tax forms, please refer to our Tax Year Information.
Please note, you will need a program, such as Adobe Acrobat or PDFescape, to save your entries into the enterable PDF forms.
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Forms For all International Students (F-1 or J-1) | |||
| Name of Form | Link | Description | Due |
| Change Form | To request a change to name, address, phone number, marital status, and/or Social Security number | As Needed | |
| International Form | .pdf | To determine federal tax responsibility for nonresident aliens | Every Semester |
| Insurance Waiver Form | To show proof of insurance and remove the mandatory health insurance fee from your student account | Every Semester | |
|
International Scholarship Withholding Worksheet
| To determine the amount of personal allowances, if any, you may claim as deductions when calculating applicable US federal income tax withholding from your nonresident scholarship or fellowship | Every Semester | |
| Letter of Invitation Request Form |
To request a letter of invitation for a B-2 visa for friends and family to visit, attend graduation, etc. Please note that due to limited personnel resources, we can only issue two letters per student, per event. A letter from UAF International Programs & Initiatives is NOT necessary for a successful B-2 invitation. Your personal letter of invitation is most important. | As needed | |
| Forms for Degree-Seeking (F-1) International Students | |||
| Name of Form | Link | Description | Due |
| I-765 OPT | To apply for Optional Practical Training (This form I-765 has been pre-filled with information for student applying for OPT) [Instruction for filling out form] | 3 Months before student plans to start working - no later than 30 days after program completion | |
| I-538 OPT | In conjunction with I-765 | ||
| OPT Update Form | web | To provide updated address, employer, change of employment status, etc. to IPI while on OPT | As needed |
| I-765 STEM Extension | To apply for Optional Practical Training STEM Extension (This form I-765 has been pre-filled with information for student applying for the OPT STEM Extension) [Instruction for filling out form] | As soon as authorized by employer | |
| STEM Extension Request Form | To report required information to IPI for the OPT Stem Extension | As soon as authorized by employer | |
| I-538 CPT | Must be submitted BEFORE you start work | As soon as position is offered and advisor approval is given | |
| Forms for Visiting (J-1) International Exchange Students | |||
| Name of Form | Link | Description | Due |
| Visiting Exchange Application | To apply to study at UAF as a visiting (J-1) international exchange student |
April 1 for the Fall semester and full Academic Year September 1 for the Spring semester | |
| Financial Statement | To prove adequate funding (through grants, scholarships, personal funds, etc.) to participate in a J-1 student exchange program at UAF |
April 1 for the Fall semester and full Academic Year September 1 for the Spring semester | |
| Forms for Visiting National Student Exchange | |||
| Name of Form | Link | Description | Due |
| UAF NSE Admission Form | For Domestic NSE students | ASAP after accepting your placement | |
| UAF NSE International Admission Form | For Canadian NSE students | ASAP after accepting your placement | |
| Financial Statement Form | For Canadian NSE students | ASAP after accepting your placement | |
| Forms for UAF Exchange/Study Abroad Students | |||
| Name of Form | Link | Description | Due |
| Application for International Exchange or Study Abroad | To apply for exchange or study-abroad as a current UAF student |
Oct 1 for Spring March 1 for Summer, Fall, and full Academic Year | |
| Application for Exchange or Study Abroad to Japan | To apply for an exchange or study abroad program to Japan as a current UAF student |
Dec 1 for most programs for the following academic year. See this page for more info. | |
| Application for National Student Exchange | To apply for an exchange to a university in the US, Puerto Rico, Guam, U.S. Virigin Islands, and Canada. |
February 15 for most programs the following academic year. Visit here for more info. | |
| Outbound Application Reference Form for International/Study Abroad | To give to references to fill out in support of your study abroad or exchange [References may write a letter instead of using this form] |
Oct 1 for Spring March 1 for Summer, Fall, and full Academic Year | |
| Outbound Application Reference Form for National Student Exchange | To give to references to fill out in support of your exchange [References may write a letter instead of using this form] |
February 15 for most programs the following academic year. Visit here for more info. | |
| National Student Exchange Support Materials |
NSE Application Fee (Required): $200 non-refundable fee before February 15, $250 non-refundable fee after February 15 Language Proficiency Report: If you are applying for locations in Puerto Rico (where courses are taught in Spanish) and select schools in Quebec, Canada (where courses are taught in French) |
February 15 for most programs the following academic year. Visit here for more info. | |
| Forms for Departments | |||
| Name of Form | Link | Description | Due |
| J-1 Authorization Request Form | To request a form DS-2019 to host a J-1 research scholar, short-term scholar, or professor [This form may only be completed by a UAF department. Forms will not be accepted from individuals or entities outside of UAF] | 3 months before the J-1 scholar/professor will start his/her program | |
| UAF Authorization for J-1 Student Intern | To request a form DS-2019 for a student intern | 3 months before the J-1 student intern will start his/her program | |
| Training/Intern Placement Plan [DS-7002] | To request placement for a J-1 student intern | 3 months before the J-1 student intern will start his/her program | |
| J-1 Student Intern Program Academic Advisor Form | To request authorization for a J-1 student intern. TO BE COMPLETED BY STUDENT'S HOME INSTITUTION | 3 months before the J-1 student intern will start his/her program | |
| UAF H-1B Authorization Request Form | To request authorization for an H-1B position |
May be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details | |
| J-1 UAF Export Certification Request Form | To request certification that the J-1 Exchange Visitor will be in compliance with all export control laws and regulations. | This form is optional; however, it is a useful tool to determine if an export control license will be required for your EV, and will provide documentation to that effect for the EV to share during the visa interview process. | |
| H-1B - UAF Export Certification Request Form | To request certification that the H-1B beneficiary will be in compliance with all export control laws and regulations. | Submit to UAF International Programs & Initiatives with the H-1B petition request. If there are any questions, the Office of Reserach Integrity will contact the department. | |
| H-1B - AUECO Export Control Fact Sheet | .pdf | Information from the Association of University Export Control Officers about the new export control attestation requirements when filing an H-1B Petition. | Review as needed |
| Einstein Sample Letter | web | To show institutional support for H-1B beneficiary's appointment at UAF | May be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details |
| Actual Wage Calculation Form | To show that the H-1B beneficiary will be paid higher that the prevailing or actual wage, per U.S. law | May be filed with USCIS 6 months before requested start date; allow IPI at least 2 weeks for processing before submission to service center; contact IPI for additional details | |
| Form I-539 | To request an extension of stay or to change from on nonimmigrant category to another [Instructions for filling out form] | As needed | |
| TN Visa Extension Request Form | To request an extension of TN visa; Extensions of the TN status are NOT required to be filed through USCIS and may be obtained through traveling outside the U.S. and reentering in that status. The processing fee, paid to U.S. Customs and Border Protection for processing at the U.S. border is $56 payable in U.S. Dollars. USCIS processing fee for extensions filed through the service center is $325. | As needed | |
| Sample Department Letters for F-1 Students | |||
| Name of Letter | Link | Description | Due |
| Student Employment Letter for Social Security Application | web | International students in F-1 status need this letter in order to apply for a Social Security card (NOT for students on Teaching or Research Assistantships) | Before employment may begin - submitted with Social Security letter from IPI and Social Security Number Application, no sooner than 10 days after arrival in U.S. |
| Optional Practical Training [Grad] | web | Recommendation letter for F-1 graduate students applying for optional practical training | As soon as defense date is set |
| Optional Practical Training [Undergrad] | web | Recommendation letter for F-1 undergraduate students applying for optional practical training | End of semester of graduation |
| Curricular Practical Training [Grad] | web | Recommendation letter for F-1 graduate students applying for curricular practical training | As soon as position is offered |
| Curricular Practical Training [Undergrad] | web | Recommendation letter for F-1 undergraduate students applying for curricular practical training | As soon as position is offered |
| Program Extension [Grad] | web | For graduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20) | 3 weeks before program end date (as specified on the I-20) |
| Program Extension [Undergrad] | web | For undergraduate students making satisfactory academic progress to extend their program beyond the official end date (as specified on the I-20) | 3 weeks before program end date (as specified on the I-20) |
| Reduced Course Load [Grad] | web | For graduate students who plan on taking fewer than 9 graduate credits during the semester of graduation | Before the beginning of the semester in which the student is requesting the reduced course load |
| Reduced Course Load [Undergrad] | web | For undergraduate students who plan on taking fewer than 12 undergraduate credits during the semester of graduation | Before the beginning of the semester in which the student is requesting the reduced course load |