Tools of the Trade
Is There a Pill for the Last Minute Submission Headache? - by Emily Lacy and Natasa Raskovic
NCURA Magazine, August 2017 issue
2017-Outstanding Achievement in Research Administration Award- NCURAMagazine-August2017
NCURA 2017 Julia Jacobsen Distinguished Service Award Recipients Rosemary Madnick, NCURA press Release June 12, 2017
University of Alaska Fairbanks, Rosemary Madnick to Co-Chair NCURA National Conference, NCURA Press Release, January 31, 2017
A Structured Approach to Developing Effective Partnering & Collaboration - by Wendy Rafkin and Andrew Gray NCURA Magazine, January/February 2017 issue
UAF Researchers to Study Arctic Spring on the Sikuliaq - by Lauren Frisch NCURA Magazine, December 2016 issue
A Standard Recipe for Audit Preparation - by Rosemary Madnick and Nichole Pittman NCURA Magazine, December 2016 issue
Reaping the Rewards of Stellar Collaboratoins - by Sarah Browngoetz, Patti Carey, and Samantha Aleshire NCURA Magazine, Oct/Nov 2016 issue
Tips for New and Seasoned Research Administrators - by Kim Frazer and Samantha Aleshire NCURA Magazine, May/June 2016 issue
We Are the Prism - by Jeanne M. Viviani and Sarah Browngoetz
NCURA Magazine, March/April 2016 issue
New Year New Beginnings Resolve to Get - by Laura Letbetter, Rosemary Madnick and Robyn Remotigue
NCURA Magazine, Jan/Feb 2016 issue
Research Administration – The Starting Point for Integrating Diversity - by Sarah Browngoetz and Tapiana Wray
NCURA Magazine, December 2015 issue
Embracing the Changing Work Landscape - by Denise Moody and Rosemary Madnick
NCURA Magazine, December 2015 issue
Research Administrators and Informal Politics - by Teri Langton and Andrew Gray
NCURA Magazine, October/November 2015 issue
Using Data to Springboard into Process Improvement - by Angie Mitchell and Natasa Raskovic
NCURA Magazine, August 2015 issue
Successful Partnerships are KEY to Developing Employees as Brand Ambassadors - by Rosemary Madnick, Michelle Renfrew, and Melissa Parks
NCURA Magazine, May/June 2015 issue
Change the Conversation by Building Your Community - by Sarah Browngoetz and Ryan Moritz
NCURA Magazine, Mar/Apr 2015 issue
Conducting Business in a Newly Integrated Office - by Rosemary Madnick, Andrew M. Gray, and Samantha Aleshire
NCURA Magazine, Jan/Feb 2015 issue
Fostering a Culture of Collaboration Between Institutes/Centers & Faculty- by Erica Gambrell and Rosemary Madnick
NCURA Magazine, Dec 2014 issue
Tips & Tricks (FAQ)
Where can I find institutional (boilerplate) data to help fill out a form or application
Institutional data can be found here: http://www.uaf.edu/ogca/resources/boilerplate/
Where can I find helpful statistics for UAF?
Statistics including facts and figures for UAF can be found here: http://www.uaf.edu/ogca/facts-figures/
I work in a unit/department and I have never keyed before, where do I start?
Information on how you start is located here: http://www.uaf.edu/ogca/lifecycle/5-award/ under FRABUDP Keying process and Checklist.
I have received my award, what do I do now?
If you have received your notice of award directly from the agency in response to a proposal you submitted, please forward the documents to the OGCA general email: firstname.lastname@example.org. OGCA will assign your award to a Grant and Contract Analyst (GCA) who will help you manage your award.
I received my Program Officer's approval, is this enough for me to move forward with the purchase(s)?
No. Depending on the agency, the program officer's approval may not be enough. A re-budget may also be required in Banner. An AwaRe form with justification should be sent to OGCA. If the program officer's approval was received in writing, it can be sent with the request as backup.
It’s only a small amount of money with no overhead, so do I still need a proposal?
Yes, information regarding proposal review and endorsement can be found at http://www.uaf.edu/ogca/lifecycle/4-submission/.
How do I calculate F&A or indirect costs (IDC)?
Information on calculating F&A or IDC can be found here: http://www.uaf.edu/ogca/resources/regulations/indirect/
When does OGCA need to receive a proposal in order to provide a final review and approval by the sponsor’s deadline date?
The information can be found here: http://www.uaf.edu/ogca/lifecycle/4-submission/deadlines/ including the UAF policy on submission deadlines.
I am submitting a proposal to a sponsor. If I voluntarily reduce UAF’s F&A, my proposal will be reviewed more favorably, so can I reduce the F&A?
No. A sponsor cannot use reduced F&A as a review criterion in scoring an application. If a sponsor has a mandatory F&A rate that is lower than UAF’s federally-negotiated F&A rate for the activity, then UAF will honor that reduced rate. However, if a sponsor accepts UAF’s full F&A rate for the activity, then we must budget for the full rate. Voluntarily reducing the F&A rate in a budget is not allowed except for very extreme cases when there is a substantial benefit to UAF that outweighs the F&A recovered. It is very rarely approved.
I am submitting a proposal to a sponsor. If I voluntarily cost share, my proposal will be reviewed more favorably, so can I reduce include the voluntary cost sharing?
No. According to Uniform Guidance (2 CFR §200.306), a sponsor cannot use cost sharing as a review criterion if cost sharing is not mandatory.
What is the F&A Under-recovery Fee (aka the 9% fee/tax, the “Frank Tax”, URF, etc.)
The F&A Under-recovery Fee is the minimum amount of administrative costs determined to be applicable for administering a grant or contact. It is based on 9% of MTDC of the award amount, and is capped at $25,000 maximum over the life of the award. More information can be found here: http://www.uaf.edu/ogca/resources/regulations/indirect/
How do I document the salary rate on a proposal for faculty and staff?
The backup documentation can be printed to a PDF from Banner’s NBAJOBS screen for that employee.