Award Closeout

A closeout is the final reconciliation and reporting of expenses and activities of the award. This involves reviewing project expenditures, resolving open commitments, collecting subrecipient documents, and preparing required final reports and deliverables for submission to the sponsor including:

  • Financial Reports/Invoices
  • Scientific/Technical Reports
  • Milestone Deliverables
  • Invention/Property Statements

Timeliness of final reporting is crucial to ensure compliance with sponsor requirements. Typical deadlines are outlined below:

Award Type Reporting Due Date
Federal 90 calendar days after expiration.
Federal Pass-Through 45-60 calendar days after expiration.
Other (e.g. State of Alaska) See contract - deadlines vary and may be earlier.

Reporting Requirements

Closeout Process

Responsibilities

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