NOTES OF MASTER PLANNING COMMITTEE MEETING

November 6, 2008
9 a.m. -11 a.m.; CCR

Members Present:

Welcome and Introductions
Elise Sorum, ASUAF nominee to the MPC as the undergraduate student representative, was welcomed.

The 11/20/08 MPC meeting is cancelled. MPC will next meet on 12/4/08.

Subcommittee Reports
Campus Landscape and Outdoor Art
Bill Krause and Deb Horner examined the Urban Ostrich sculpture, concluding that the proposed location between the Duckering and Bunnell buildings is not the best location. They are investigating feasible locations for the sculpture.

Wendy Croskrey is moving forward to establish an Art Department committee to promote and recommend indoor art on campus.

Circulation and Parking
No subcommittee report. A chair has not yet been appointed. Deb will discuss with Rich Boone that status, a well as the appointment of other members in accordance with language on the C&P website.

North Campus
Luke Hopkins reported that recently at the CIGO site there was a bon fire. More signs have been placed around the perimeter warning that this is a restricted area. Luke stated that Ed Foster recommends the installation of a fence. Luke and Pete Fix will meet with the Siego manager in the next month to discuss solutions.

There are membership openings on the North Campus Subcommittee which it is working to fill.

The subcommittee recently discussed the need for increased social marketing of NC recreational features. Luke will discuss possibilities with UAF Marketing and Communications. Some committee members expressed that the pros and cons to marketing NC, and to whom it would be marketed, needs serious discussion.

Facilities Services Update
Linda Zanazzo reported that the Colville House retrofit project manager is Jenny Campbell. Jenny will attend a sustainability conference to gain knowledge on sustainability and learn to focus efforts.

Custodial services are being moved to more of an in-house service.

The Fine Arts project is nearing completion and there is phased moving. Lena Point—folks are moving in now. At the 12/4 MPC meeting, Gary Newman will give a slide show presentation of the new facility.

UAF’s number one capital request priority is the science, learning and innovation facility. Other capital projects include the engineering and energy facility, and fire station planning. The BOR approves a final capital budget on 12/2/08.

ARSC has outgrown its space. An RFP has been issued to see what on or off-campus collaboration is possible with a developer.

Gary Newman raised concern about maintenance of remote facilities. Linda said Facilities Services and Dean Wiesenberg have discussed the issues, which come down to a lack of funding.

It is not yet known when virology staff will move into the building.

The Constitution Hall elevator project is being re-evaluated to see if an alternate location makes sense, taking into consideration whether the building may in the future be connected to another facility.

Deb reported on the work of the Housing Facilities Task Force, which she chairs. A tour was taken of some campus housing, along with UAF VC for Administrative Services Pat Pitney and UA Chief Facilities Officer Kit Duke.

Public Comment Period
None.

Revision to Bylaws
A change in Article 2 of “Faculty-Rural Mission” to “Faculty-CRCD” was discussed. Whether CACNE should have a separate representative to the MPC was also debated. Gary Newman moved to approve the language of “Faculty-CRCD;” the motion was not seconded. Joe Hayes moved to table the bylaws discussion relative to Article 2, pending clarification from Chancellor Rogers whether he believes there is a need for both a CACNE and a rural mission or CRCD representative to the MPC. The motion passed unanimously.

The addition of Section 6 to Article 7, “Sustainability [standing committee],” was considered. Several members questioned why MPC is proceeding with a sustainability subcommittee, when Chancellor Rogers has established a Sustainability Task Force. Deb explained that the subcommittee will have much involvement in creating the new master plan; after the re-write of the new plan, she acknowledged that the subcommittee may not have a great deal of work. The subcommittee will not deal with the nuts and bolts of sustainability, but will instead address the broader aspects of sustainability. Dianne expressed that if the sustainability subcommittee language is approved in the bylaws, she sees it important that the MPC move forward timely to nominate members to the chancellor for appointment. Motion was made to approve Article 7, Section 6, with correction of two typographical errors; motion was seconded. Motion passed 6 in favor; 3 opposed.

Members raised concerns with other language in the bylaws. It was agreed that after MPC wraps up discussion of the master plan RFP, MPC will plan to take up review and discussion of the entire bylaws document.

New Campus Master Plan – Review of RFP for Professional Services
MPC reviewed and discussed the draft RFP prepared by Deb. Linda will see if via Google docs members can share suggested edits. If not, Dianne will distribute an electronic version to members, who may make suggested revisions using track changes or via highlight, and forward to Deb. Deb looks to Facilities Services to refine much of the RFP’s technical language.

Linda will verify the deadline for the completed new plan—end of FY2010?

Deb explained that the yet to be finalized Vision 2017 plan will become UAF’s new strategic plan.

DLM

University of Alaska Fairbanks
Tanana Valley Campus
PO Box 8040-UAF

Phone: +1 907 474 7920
Fax:    +1 907 474 6725
fndlm5@uaf.edu