Photo shoot request criteria


How to request a photo shoot:

It’s important to first determine the purpose and subsequent usage of the image(s). In short, how will the images be used: as display prints? Printed in a publication? Displayed on a web page? Given away as gifts as prints or via email? To document an important event?

Please make your request at least two weeks in advance. Marketing and Communications has a brief photo request form. In most cases, we will respond within 24 hours to let you know if we are able to comply with your request, or suggest alternatives.

Your request will be evaluated based on the following criteria:

  • Direct linkage to the primary or secondary focus of Marketing and Communications
  • Potential usage of image(s) for Marketing and Communications-produced publications or websites
  • Residual usage of the images (can they be used for more than immediate purpose)
  • Availability of photographer

This criteria helps us evaluate if we can fulfill your request with our limited resources. If your request is denied, we will suggest other options (see below). Contact Marketing and Communications’ photo manager if you have a question.


More options:

  • Shoot it yourself or ask someone else in your department to take photos.
  • To borrow a camera from the Rasmuson Library, go to the circulation desk or call 907-474-7072
  • Check with the Sun Star photo editor to see if a student photographer is available
  • Hire a local freelance photographer (names available on request)

Model releases:

Be sure to get signed UAF model releases if the images will be used online or in a publication. The use of model releases is explained and can be downloaded from www.uaf.edu/marketing/photo/.


Photo tips:

Things to keep in mind when you’re planning to shoot the image yourself:

  • If you have a say, ask your subjects not to wear white or black
  • Don’t put the subject in front of a window
  • Don’t put the subject too close to a wall or a harsh shadow will result from the flash
  • Hold the camera vertically if you’re taking a “head and shoulders” shot
  • Shoot multiple exposures so you can choose the best one
  • Shoot in the highest resolution your camera allows. You can always make an image smaller if you have to, but it’ll show (in a bad way) if you try to make it bigger.

For more information, contact: