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Introduction

  1. Board of Regents Policy

  2. Responsibilities of UAF Administration

  3. Responsibilities of Staff and Faculty

  4. Critical Prompt Actions Needed

  5. Release of Information

  6. Other Public Relations Considerations

  7. Post-Emergency Communication

UAF Campus Closure Due to Emergency Conditions - memo effective 12.17.03 (PDF 52K)

UAF on Alert

Crisis Communication Plan


If you have a medical emergency or other emergency call 911.

III. Responsibilities of Staff and Faculty

  1. Deans and directors should plan and conduct crisis communication workshops prior to an emergency. Prepare for crises by holding simulation exercises; include students, chancellor's cabinet, deans, directors and local emergency response units.

  2. Identify issues, programs or activities, and prepare fact sheets before an incident occurs whenever possible, or at least as soon as possible after an issue unfolds.

All employees should be familiar with the following:

  1. Your building's emergency exits and evacuation routes.
  2. Your department's designated meeting area in the event of a building evacuation.
  3. Your unit's emergency operation plan and emergency contact information.
  4. UAF's Emergency Operation Plan www.uaf.edu/safety/EOP.doc.
  5. UAF's Crisis Communication Plan www.uaf.edu/marketing/crisisplan/.

Faculty and staff members are expected to remain with their classes or departments and maintain classes or units unless specifically instructed otherwise by emergency personnel. If you have a medical emergency or other emergency call 911.

In case of a building evacuation, keep the class or unit together and go to your designated area. In the event of a campuswide incident, the first-level response team will assess the situation for appropriate responses.

Emergency weather closures
As a residential campus it's imperative that every effort be made to keep the university open and operating. Therefore, it's unlikely the Fairbanks campus would ever be completely closed due to weather conditions. The decision to cancel classes, advise employees to stay at home, postpone or cancel university activities and major events is made only by the chancellor or designee. If individual faculty members are unable to hold classes, it's the responsibility of the faculty member to notify the dean's office or department chair as soon as possible so that the department's emergency communication plan can be implemented and students notified.

Given our unique northern environment, natural events like earthquakes and extreme weather conditions can and do occur. If working conditions are such that employees are unable to stay at work or come to work, administrative leave must be coordinated through the employee's supervisor.

Weather-related closures or other emergency information will be initially disseminated via one or more of the following methods:

  1. Chancellor's e-mail listserv, UAF-L
  2. Nanook Emergency information telephone line at 474-7UAF(7823)
  3. Online newsroom www.uaf.edu/news/
  4. News subscription service e-mail listserv, UAFNEWS-L
  5. Fax or e-mail to departments and rural campuses

If an emergency affects university computer and phone lines, students, staff, and faculty are advised to tune in to local radio and television news broadcasts for information.


Marketing and Communications
237 Wells Fargo Building • 794 University Ave. • Fairbanks, AK 99709 • P.O. Box 757505 • Fairbanks, Alaska 99775-7505
Phone: (907) 474-6281 • Fax: (907) 474-6283 • E-mail: marketing@uaf.edu
Site last modified July 8, 2008 by Marketing and Communications web developer.
The University of Alaska Fairbanks is accredited by the Northwest Commission on Colleges and Universities. UAF is an affirmative action/equal opportunity employer and educational institution.