Issued March, 2008

Postage charges- when are they allowable as direct charges to a sponsored project?

The UAF DS-2 may be found at: http://info.alaska.edu/controller/cost-analysis/downloads/Disclosure/UAF_Disclosure_Rec.pdf

The UAF Disclosure Statement (DS-2) states the following practices for measuring, assigning and allocating charges at the University:

Allowable as a Direct Charge:
Postage: Sponsored related postage for materials requiring weighing or special handling and postage to mass mail a survey that is integral to the sponsored agreement (Section 2.1.0, page II - 5)

Normally Charged as F&A (i.e., fund one):
Postage for general and routine mailings not requiring special handling including first-class (2.1.0, page II - 6)

If you are currently tracking postage to direct charge to your sponsored agreement, the charge may not be an allowable charge simply because it was identified as belonging to the project with a high degree of certainty.  We must also comply with University policies and procedures.