This form is to be used only after the Vice Chancellor for Administrative Services has approved a request to delegate authority to Deans or Directors.  A copy of the request form can be found below.  This documents the approval of the Deans or Directors of changes to awards that fall under the Universities waivers of prior approval.

This form replaces the OPAS form.   This form is to be used for all changes to a sponsored project that are outside of the general authorities granted under 2 CFR 215.  The department requesting the change must identify on the form if the request falls under the specific awards waivers for prior approval or if the request must have the prior approval of the sponsor.  Once filled out and properly endorsed at the department, the form is to be sent to OGCA for processing.  OGCA will either send a formal notification, or request to the sponsor for the action initiated by the principal investigator as required. For actions requiring prior sponsor approval, the changes are not authorized until a written approval is issued by the sponsor.

These templates shall be used for all collaborations with non-profit organizations, other universities, and state or local governments. They are not intended for use with commercial collaborators (for-profit companies).  If you have a commercial subaward, please enter a Purchase Requisition (PR) and forward your backup (scope of work, budget, and deliverables) to UAF Procurement & Contract Service (P&CS).    Please refer to the instructions for the subaward templates listed below the form.

For information on subrecipient monitoring, please see the Procurement & Contract Services website:

http://www.uaf.edu/procurement/staff-faculty/sub-award-templates/

This request, also known as the Major Program Designation Request, is the mechanism by which to request a waiver from the Cost Accounting Standards to direct charge to restricted funds costs that are normally treated as indirect costs.  The form requires the review and approval of UAF's Provost, Vice Chancellor for Administrative Services, and concurrence by the Statewide Controller.   For additional information and guidance on the request, please refer to the Statewide Accounting and Administrative Manual D-05.)

This form is used to set up a new Banner grant under assumption pending receipt of the award. The assumption is an assumption of financial responsibility by the department requesting the account.  If costs are incurred and an award is not issued by the sponsor, the department is liable for the charges made.  This request will allow the assumption to be entered into Banner on the anticipated start date- no pre award costs are involved. BRF's need to be submitted with this letter.   Please refer to the instruction listed below the form.

This form is used to set up a new Banner grant under assumption pending receipt of the award and allowing pre-award spending up to 90 days prior to the anticipated start date. The assumption is an assumption of financial responsibility by the department requesting the account.  If costs are incurred in the pre award period and an award is not issued by the sponsor, the start date is later then the originally anticipated start date, or the award is issued as a contract, the department is liable for any unallowable charges. Pre award costs are involved, BRF's and a RNF is needed to be submitted with this letter.   Please refer to the instruction listed below the form.

This form is used to continue spending funds already awarded pending receipt of modification. This request will not change your existing grant end date, but will extend the funds thru the approved assumption period.  If a modification extending the award period is not issued by the sponsor, the department is liable for all charges after the project end date.  Fund BRF's need to be submitted with this letter.  Please refer to the instructions listed below the form.