The Grapevinehttp://www.uaf.edu/grapevine/Questions about UAFus-enThu, 12 Mar 2009 14:42:31 GMTWed, 23 Apr 2014 06:54:43 GMThttp://blogs.law.harvard.edu/tech/rssROXEN RXML and RSSgrapevine@uaf.edugrapevine@uaf.edu60 Monday, Jan. 3, 2011 -- UAF homepage searchhttps://www.uaf.edu/grapevine/archives/2011-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p><font color="#ff0000"><span style="color: rgb(0, 0, 0)">I was wondering why the news link on the UAF homepage points to <a href="http://www.uafnews.com/?">http://www.uafnews.com/?</a>   The search box only seems to search <a href="http://www.uaf.edu/">www.uaf.edu</a>, so important news doesn't appear in the results of the search.  Is there a reason the news has to be on a different site?</span></font></p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><span style="color: rgb(255, 0, 0)"><span style="color: rgb(0, 0, 0)">The UAF news is on a different website, in part, as a cost-saving measure, as the news website's functional requirements would have involved many hours of customization to be built on the UAF Roxen web server making a Roxen solution cost-prohibitive. The chosen platform for the news website met those functional requirements and was free, but was not supported by UAF web server or OIT, therefore it had to be created off-site.</span></span></p><p><span style="color: rgb(255, 0, 0)"><span style="color: rgb(0, 0, 0)">The Google Search Appliance in the UAF web banner currently only searches <a href="http://www.uaf.edu/">www.uaf.edu</a> and <a href="http://www.alaska.edu/">www.alaska.edu</a> websites. OIT pays for this search appliance and currently omits indexing off-site UAF-affiliated websites as there is a per-page fee for indexing. This search engine is indexed nightly for the most up-to-date search results.</span></span></p><p><span style="color: rgb(255, 0, 0)"><span style="color: rgb(0, 0, 0)">Search results that include off-site UAF-affiliated websites can be accessed by clicking on "Advanced search" in the UAF web banner and using the Google Custom Search engine on the resulting page. This search engine is free and searches all known UAF-affiliated websites, but relies on Google for indexing, which may not take place for weeks or months, resulting in sometimes out-of-date results.</span></span></p><p><b><span style="color: rgb(255, 0, 0)">UPDATE</span></b></p><p><span style="color: rgb(255, 0, 0)"><span style="color: rgb(0, 0, 0)">As of Jan. 27, 2011 OIT has included the currently known off-site UAF-affilated websites in the Google Search Appliance; thereby, searches made from the UAF homepage and on any page with the UAF banner will be more inclusive. </span></span></p><div> </div> July 30, 2013 -- Wood Center water bottle filling stationhttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Has the filtered water bottle filling station in the Wood Center been relocated to an accessible location during construction? Are there others like it elsewhere on campus?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>The water filling station hasn't been relocated, however there is a water filling station at the <a href="http://www.uaf.edu/campusmap/buildings/mbs-complex/" target="_self">Moore-Bartlett-Skarland complex</a> on Yukon Drive.</p> July 30, 2013 -- Grapevine responses to athleticshttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Has anyone ever noticed that every question submitted regarding athletics never gets a response? How come my questions regarding athletics never makes the grapevine? My last inquiry regarding season ticket sales and the fact they are selling more seats than the patty center can accommodate in my opinion was a very legitimate concern; yet again doesn't even get posted. What's with the censorship?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Your question regarding athletics has been forwarded to the director who is currently traveling. A response to your question will be posted once he returns.</p> July 19, 2013 -- Gold parking for departmentshttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why do departments that have reserved parking in gold lots get the choicest spots? Are they paying more than employees paying out of pocket? It can be pretty frustrating to walk past empty spots day after day, especially with the limited parking currently on campus.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>UAF departments do pay more for reserved gold spaces than staff, faculty or students. Departmental spaces are generally placed fairly close to their physical location, but with the construction going on they are often moved and grouped together by the project managers. Most departmental reserved spaces are set aside for their departmental vehicles that are in use for their daily functions around campus.</p><p>The option to park and ride is still available and the campus shuttles will get you reasonably close to your building. If you have a question about a specific lot or would like to discuss your parking options, please feel free to contact us at 474-7275.</p> July 19, 2013 -- Performance evaluation requirementshttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I have been in my current position at UAF for more than two years and haven't had an evaluation yet. At my last position we got one every year.  Are performance evaluations optional or required?  Does it depend on the unit?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>Brad Lobland, UAF Human Resources<br /></b></p><p>Annual performance evaluations are required by Board of Regents' regulation. However, for a number of reasons, annual evaluations are not always completed on time. UAF Human Resources encourages active performance management which, among other things, includes performance evaluations. In the coming weeks, Human Resources will follow up with all supervisors of employees who have not had a performance evaluation in the prior 12 months to ensure completion. In the meantime, you might ask your supervisor when you can expect your performance evaluation. <br /><br /> We want supervisors to know that HR consultants can provide tools such as sample evaluation forms and techniques for evaluating employees. Performance evaluations are also covered in detail in Supervisor Training 3: Managing Employees. Evaluations can be a positive experience for the supervisor and the employee if conducted in a way that builds on trust, honesty and genuine concern for the employee's professional growth.</p> July 12, 2013 -- Gravel work around the Elysianhttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I see some digging happening around the Elysian sculpture between Chandalar and Salcha. Is there work being done on the sculpture or around that area?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Over the years the gravel and dirt under the sculpture has eroded. Facilities Services began replacing it today with clean gravel  to improve the esthetics. By the way, the photo of the Elysian sculpture shown here and a number of other photos are available as desktop pictures for download at <a href="http://www.uaf.edu/marketing/portfolio/desktops/" target="_self">http://www.uaf.edu/marketing/portfolio/desktops/</a>.</p> July 12, 2013 -- Mold growth after a water leakhttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Water has leaked into my coworker's office via the wall or floor on multiple occasions. Efforts are being made to dry the spot on the floor, but I am concerned about the possibility of mold growth in the walls or under the carpet. Is there a way this can be investigated and/or monitored?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>When floors, carpets, walls become wet, it's imperative to dry them out as quickly as possible to prevent mold growth. It sounds like this is being addressed correctly. Next, the source of the water must be stopped. To do this, submit an EWORF (electronic work order form) with Facility Services to have them find the source of the water and fix it. If stopping the water source is not an easy or quick fix, consider replacing carpet with tile. Walls can be a little trickier, but if the source of water is stopped, they will eventually dry out. If there is a significant amount of water coming through the wall, then removal of the wall board may be necessary to dry it out.<br /><br /> Someone from Environmental Health, Safety and Risk Management would be happy to make a site visit to evaluate the situation and take samples, if necessary, for mold analysis. Please call Tracey Martinson at 474-6771 or Andy Krumhardt at 474-5197 to arrange a site visit.</p> July 3, 2013 -- Holiday plans call for barbecuehttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>re: <a href="http://uafcornerstone.net/holiday-plans-call-for-barbecue-not-bar-b-q/" target="_self">Holiday plans call for barbecue, not Bar-B-Q' in the Cornerstone</a>.  I find this entire article offensive.  1. who is the university to be telling me if I'm having a BBQ, bar-b-q or any other derivative thereof?? 2. Maybe I am having an old fashioned BBQ - what do you know and what's it to you? 3. The style guide that is referenced does not even address the differences between the terms.  The caption was simply a poor excuse for cheap "journalism".  I expect better from our marketing and communication department!</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thank you for your feedback. The Cornerstone item in advance of the holiday was meant to be a light-hearted way of drawing attention to the UAF Style Guide online. We use the Associated Press Stylebook for most of our publications and the style guide online includes such examples as well as those that deviate from it. We apologize if it offended you.</p> July 1, 2013 -- Health benefits pages online updatedhttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>When will the Health Plan information be updated online? I am referring to this site: <a href="http://www.alaska.edu/benefits/health-plan/" target="_self">http://www.alaska.edu/benefits/health-plan/</a><br /><br /> We all know that our healthcare is updated July 1 so I am wondering why whoever updates this site did not plan ahead. I know booklets were distributed that had benefit information but it is more convenient to have the most current information online.<br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thanks for your question. We're currently in the process of updating our site, but have had some delays due to reduced staffing. The front page has been updated: <a href="http://www.alaska.edu/benefits/" target="_self">http://www.alaska.edu/benefits/</a>, as well as some of the links on <a href="http://www.alaska.edu/benefits/health-plan/" target="_self">that page</a>.</p><p><br />  </p> July 1, 2013 -- Salary increasehttps://www.uaf.edu/grapevine/archives/2013-july/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will there be a cost of living increase this year?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>The FY14 budget distribution, recently approved by the Board of Regents, included a 3.25 percent salary increase for regular staff effective July 14, 2013. Employees will see a change in their salary in the Aug. 9, 2013 paycheck.</p><p><br />  </p> Wednesday, July 7, 2010 -- Group e-mail accounts and Google Appshttps://www.uaf.edu/grapevine/archives/2010-july/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>Since UAF first began migrating e-mail accounts to Googlemail, OIT has not provided a clear solution as to what will become of departmental email accounts (fy----) which have not been migrated. I was told today that they will be eliminated in their current form come December 31 and "probably" migrated to Googlemail, but we've received no definitive news. These accounts are crucial for our department and this worries us. We're concerned they will be eliminated altogether. Can anyone tell us for certain what will happen to these accounts or how they will change?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p /><div><p><b>From Karl Kowalski, OIT user services</b></p><p>OIT is in the process of determining the functionality of the departmental accounts that currently exist. The way the accounts are currently used varies from department to department and we have been examining the hundreds of accounts to figure out how best to meet specific requirements. In mid July, we will move three of these accounts to make sure they function as needed. The plan is to resolve any issues, then have other group account owners fill out a form to determine their particular needs and begin to migrate the remaining accounts. </p><p>We have also created a standardized naming convention. Each will begin with the MAU initials a period then the department or group name. For example, fymusic, will most likely become uaf.music@alaska.edu.  </p><p>We want to make sure that we provide the functionality that everyone expects. We will also not eliminate any functionality until we have a solid replacement in place.</p></div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><div><p /><p /></div><p /><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Friday, Oct. 7, 2011 -- Classroom policieshttps://www.uaf.edu/grapevine/archives/2011-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>During a recent class session, a student suggested to the professor that it would be more efficient to have the professor pass around a single folder containing graded student assignments in alphabetical order, rather than having the professor spend nearly 10 minutes at the beginning of class handing back graded assignments to students one by one as their name is called. The professor responded that the student's suggestion was actually illegal at UAF, and the current policy is that the professor must call each student by name, one by one to pick up any graded assignments. This policy if true seems quite archaic and does take valuable time away during lecture. Can you shed some light on this topic?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>The professor was likely referring to the federal Family Educational Rights to Privacy Act which deals specifically with the educational records of students, affording them certain rights with respect to thsoe records. It may be the professor has chose this method to keep students assignments confidential rather than passing them around for anyone to see. UAF requires no specified method for handing back graded student work, but faculty are required to follow FERPA. There are alternative methods of returning graded work, e.g., placing graded student work in named envelopes, that satisfy FERPA regulations that could save class time bu tthe approach is up to the faculty member.</p><p>Under FERPA, students are given three primary rights. They have the right to:</p><ul><li>inspect and review their education records;</li><li>have some control over the disclosure of information from their education records; and</li><li>seek to amend incorrect education records.</li></ul><p>For more information on FERPA visit <a href="http://www.alaska.edu/studentservices/ferpa/" target="_self">www.alaska.edu/studentservices/ferpa/.</a></p> Friday, Oct. 7, 2011 -- SRC employee rateshttps://www.uaf.edu/grapevine/archives/2011-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Chancellor Rogers mentioned during the convocation speech that helping employees get healthier was a priority. If this is the case, then why is it so expensive for employees to use the SRC?</p><p><span style="color: rgb(255, 0, 0)"><b>QUESTION #2</b></span></p><p>I have wondered for a while now, with all of the focus on employee health and wellness, why are the hours for employee life membership at the SRC so restrictive?  If the university wants to promote health and wellness in employees the SRC should be acessible at all times rather than just a few hours a day.  <br />  </p><p>While the SRC is fairly affordable to staff, I believe that if the cost was reduced significantly it would be more of an incentive for employees to participate.</p><p>I work a schedule that puts me off work before the time slotted for employees and I have been given a hard time about that when I go to the SRC at that time. Thank you for the consideration of my questions and comments.   </p><p><b>From Mike Sfraga, Vice Chancellor for Students<br /></b></p><p>The Department of Recreation, Adventure and Wellness offers an SRC annual, individual memberships to the general public for $1,035 per year. For UAF faculty and staff the price will be reduced by 61 percent to just $403. While we feel that this is a great value, we will offer an additional 10 percent off the price for those employees that participate in the IHP program.</p><p>Here’s how it works: At the six-week IHP check-up, the IHP consultants will hand out a complimentary two-week pass to the SRC. This pass will also serve as a “10 percent off coupon” for current staff and faculty that do not have active SRC memberships. The coupon may be applied to either an individual or family membership. We hope to provide additional programs in the future and welcome your comments and suggestions.</p><p>For the 2011-2012 academic year, SRC membership rates (without the 10 percent off coupon) for UAF faculty and staff are as follows:</p><p>Individual = $403 per year</p><p>Family = $575 per year</p><p>Faculty and staff can use automatic payroll deduction to pay for <a href="http://www.uaf.edu/src/membership/" target="_self">SRC membership</a>. </p><p>The payroll deduction requires a minimum of $30 per pay period for individual plan and $50 per pay period for family plan. </p><p>These prices are good through the 2011-2012 academic year.</p><p>Currently the SRC is open from 5:30 a.m. - 10 p.m. Monday through Friday and 9 a.m. - 10 p.m. on Saturdays and noon - 7 p.m. on Sundays. We'll review all aspects of operations in the future including the hours of operation. Please send your comments and suggestions to <a href="mailto:fyses@uaf.edu" target="_self">fyses@uaf.edu</a>.</p> Wednesday, Oct. 5, 2011 -- Backup tape machine for shared driveshttps://www.uaf.edu/grapevine/archives/2011-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I heard that OIT's backup tape machine is broken, and has been since August. Does this mean that all shared drives (m:\ and n:\ drives) have not been backed-up since? This is a serious matter, as some departments keep all of their important data in those drives with the understanding that OIT makes daily backups of that data. If this is true, why haven't we been notified this is going on, and are department going to be refunded some of the storage drive rental fees?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Karl Kowalski, </b><b>Chief Information Technology Officer</b></p><p>This is only partially true. We run multiple tape backup arrays and yes some of those tape drives are broken. However, backups are still continuing with the remaining drives. If there is a need to restore during this reduced capacity, we may have to ask the user to wait until a scheduled backup completes, prior to accessing another tape to restore. So, be assured the data you assumed to be backed up is still being backed up. We are working directly with HP to resolve the issues with the other drives.</p> Thursday, March 29, 2012 -- Health care support programs follow uphttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>As a follow-up to this question in March <br /><br /> What percentage of the health care costs passed on to staff goes to support health programs and initiatives that are not directly medical, vision or dental expenses like "<a href="http://www.winforalaska.com/" target="_self">WIN for Alaska</a>" and the new "Best Doctors"?<br /><br /> My suggestion is, why not allocate a preventative reimbursement to each benefited employee for a healthful activity of their choice? For instance, $500 could be allocated for preventative expenditures such as gym membership, personal wellness coach, wellness magazines ect. That would give us a bigger bang for our buck. I find the Get the Point incentives tedious and the IHP sessions useless and that they do not contribute anything to my wellness, while help with my gym membership is a direct reward for a healthy activity. Perhaps people could also use their reimbursement for things such as Weight Watchers or other activity? It would give us more choice and give us more bang for our buck so that we're not paying for IHP consultants or a WIN Program that may or may not help us. </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Erika Van Flein, Director of Benefits<br /></b></p><p>Thank you for your suggestion. While there may be some employees who feel the same way you do, there are employees who have had success with the Individual Health Program sessions as well as the Get the Point program, which is designed to help build healthy habits over the four-month incentive period. In addition, your proposal would require using health plan dollars for non-health plan services.<br /><br /> This year the <a href="http://www.alaska.edu/benefits/joint-health-care-committ/" target="_self">UA Joint Health Care Committee</a> is offering $50 reimbursement for health-related purchases. The program is being paid for with a pool of funds set aside annually in the faculty union contracts for wellness incentives. More on the program is available on the Win for Alaska <a href="http://www.winforalaska.com/UAHealthInAction/KnowYourNumbers/KYN2012/KYN-Details.html#A" target="_self">website</a>.</p> Tuesday, March 27, 2012 -- UAF's websitehttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>Why is UAA's home page so much more vibrant and eye catching??  UAF's is so generic.  </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Michelle Renfrew, Marketing and Communications Director<br /></b></p><p>Our website is currently undergoing improvements. Over the past year we have been researching website best practices in higher education and researching award winning websites of peer institutions. We have made small incremental changes to the UAF website over the past several months. More visible changes will be made in the coming weeks. Each phase of our website redesign has been tested with an online community of UAF faculty, staff, students and community members. If you would like to sign up to a part of this testing group to give us feedback you can do so at <a href="https://groups.google.com/a/alaska.edu/group/UAF-web-user-testing-Team/" target="_self">https://groups.google.com/a/alaska.edu/group/UAF-web-user-testing-Team/</a> or email <a href="mailto:uaf.web@alaska.edu." target="_self">uaf.web@alaska.edu.</a>  In the coming months we will have an updated website that is more streamlined and features our new brand strategy. </p> Thursday, March 22, 2012 -- Joint Health Care Committee recommendationhttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>According to the FY13 Healthcare Q&A, question 5, the JHCC voted to nix the tobacco surcharge:</p><p>"...the Joint Health Care Committee (JHCC), by majority vote, decided to leave the employee charges for the three health plan levels the same as they had been in FY11 to mitigate the impact on employees in a single year. The JHCC decided to do this knowing that it could increase employee contributions in the subsequent years."</p><p>However, isn't the JHCC an advisory body? They do not set benefits policy. Wouldn't it be more accurate to say that either UA agreed with their recommendation or decided to follow their recommendation.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>You are correct. UA followed the recommendation of the Joint Health Care Committee, which includes membership from a cross section the university employee population with members for the four unions, staff governance and management. Information on the <a href="http://www.alaska.edu/benefits/joint-health-care-committ/" target="_self">Joint Health Care Committee</a> is online.</p> Thursday, March 22, 2012 -- Health care rates for leadershiphttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>With the sticker shock of rapidly rising health care premiums, rumors are going around that executive employees and deans and directors don't pay any premiums. Is that true?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>No, that is not true.  All UA employees pay for UA Choice health care on the same plans and at the same rates.</p> Friday, March 9, 2012 -- Grapevine websitehttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>What is going on with the Grapevine? Since the new director took over M&C, it appears the questions are heavily censored, edited and filtered. I understood that its purpose was to dispel rumors and address questions asked by anonymous posters. The censoring makes me question the true anonymity of posts, to say the least.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Michelle Renfrew, Marketing and Communications director</b></p><p>Thank you for your question. As the new director of marketing and communications, I can assure you that no changes have been made to the way the Grapevine is managed.<br /><br /> Some questions take some time to research and from time-to-time there can be a backlog. If you've submitted a question that was not answered, please feel free to send it again. You can submit your question anonymously. However, there may be times when it's helpful for us to go back and clarify specific questions so that we can answer it correctly. If you submit your name and email, we'll be able to contact you with questions. </p> Friday, March 9, 2012 -- Smoke-free workplacehttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>Many of my staff have been inquiring about the recent article in the  Newsminer regarding the ongoing policy of making UA a smoke-free workplace.</p><p>It was reported on that there may be an upcoming policy regarding the  hiring of only non-smokers  at UA. </p><p>Any information regarding this this issue would be greatly appreciated.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From the Statewide Voice</b></p><p>The System Human Resources Department is exploring options to reduce health-care costs, including a possible ban on hiring tobacco users at UA in the future.</p><p>The idea is still in the early stages and will be vetted thoroughly with all governance groups, including faculty, staff and students, said UA President Pat Gamble. The policy, if it's ultimately adopted, would not affect current employees who use tobacco. Other employers in Alaska have adopted similar policies, including Providence Medical Center and Alaska Airlines, though UA's envisioned policy would not include testing for tobacco.</p><p>The tobacco-user hiring ban is under consideration after a tobacco-users surcharge, in which employees or dependents on the health-care plan who use tobacco would be charged a $600 additional fee, proved to be very unpopular. There were also concerns about how difficult it would be to enforce and that it set the stage for an adversarial relationship with employees.</p> Friday, March 9, 2012 -- New employee resourceshttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>What is the process for provisioning a new employee in the various information systems at UAF?  I have noticed that new employees are stuck longer and longer with no access to email, network resources, or UA Online, often for several weeks.  What can these employees and/or their supervisors do to speed this up?  Is it an HR or an IT issue? </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b><font color="#888888"><span style="color: rgb(0, 0, 0)">Karl Kowalski, Chief Information Technology Officer</span></font></b><font color="#888888"><br /><br /></font> OIT is aware of the delay in provisioning accounts and access to the services we provide. We are working closely with several departments to streamline the current processes to provide the necessary access to new   employees sooner.    </p> Friday, March 9, 2012 -- Weather on the websitehttps://www.uaf.edu/grapevine/archives/2012-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>The weather used to be on the front page of the UAF website.  Why was that taken off?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>As you may have noticed we're making incremental changes to the UAF homepage and because this page is considered prime real estate for all UAF information, we had to weigh what is most important to all types of users. We had quite a few technical issues with this feed (it was offline often). Based on this and because homepage space is at a premium, we have removed this feature.</p><p>There are quite a few weather links off UAF's <a href="http://www.iarc.uaf.edu/weather-links" target="_self">International Arctic Research Center's site</a> here.</p><p>We are continuing to redesign the UAF homepage, and are asking for user feedback. We encourage you to provide comments throughout this process. Find out how to sign up <a href="http://www.uafcornerstone.com/2012/uaf-home-page-user-testing-phase-four/" target="_self">here</a>:</p> Aug. 31, 2012 -- Sign update neededhttps://www.uaf.edu/grapevine/archives/2012-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b><br /></span></p><p>When are the directory signs in Signers' and Eielson going to be updated to reflect correct office names and locations? Some offices moved several years ago.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>Marianne Freelong, Facilities Services<br /></b></p><p>Thank you for your feedback. We are putting in work orders this morning to update the signs in Signers' Hall and the Eielson Building.</p> Aug. 31, 2012 -- Blackboard technical issueshttps://www.uaf.edu/grapevine/archives/2012-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>SUGGESTION</b></span></p><p>The glacial speed of Blackboard is a huge problem right now -- we are strongly urged to use Blackboard, but it is taking 15 or 20 seconds to move from page to page -- contacting OIT suggests that this is a known problem and might only persist for "several weeks".  This is a major productivity issue, and an undue burden on faculty members.  STRONG SUGGESTION -- pull out all stops and address this problem NOW.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>Martha Mason, Executive director for User Services / CIO<br /></b></p><p>Thank you for your feedback. OIT received reports of the slowness you've described with UAF Blackboard Learn on Tuesday and the problem seemed to worsen on Wednesday.  Early morning Thursday, Aug. 30, OIT staff performed a planned emergency maintenance on the service to correct the problem. As of noon today the system is stable and we have not had any new reports of slowness. Please contact the OIT Support Center to report any Blackboard technical issues including slow performance.</p> Aug. 15, 2012 -- Nenana Parking Lothttps://www.uaf.edu/grapevine/archives/2012-august/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>With classes starting soon will the construction zones be back to normal? Otherwise, where will the students park?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b>Summer construction is nearing completion. However,  the West Ridge steam capacity expansion project will continue into the semester. The Nenana Lot is expected to be mostly open by Aug. 30, according to the latest project schedule. The short detour on Tanana Loop will continue to be in place as crews cross the road to work on the lot.</p><p>The contractor may need to do some paving on weekends, so please do not leave cars parked in the lot overnight or on weekends until after the paving has been completed.</p><p>If parking is tight near the Patty Center, there is frequently available parking in the Taku Lot or the museum parking lot. Shuttle service is available from both of those lots and throughout campus.</p><p>If you have any questions about parking, chat with parking at <a href="http://www.uaf.edu/parking">www.uaf.edu/parking</a> or call 474-PARK(7275)</p><p>Remember you are able to purchase your parking permit online and can instantly print a temporary parking permit until your permit arrives in the mail or you pick it up.</p> Aug. 9, 2012 -- ASUAF summer schedulehttps://www.uaf.edu/grapevine/archives/2012-august/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>I have tried for the last five weeks to contact ASUAF Senators. Is ASUAF open this summer?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>From Anne Williamson, ASUAF Office Manager<br /></b></p><p>To make better use of our funding (provided by student fees), ASUAF does reduce hours and availability significantly in the summer as the Senate does not meet. There is, however, a small summer committee that meets on Sundays at 3 p.m. in the Alumni Lounge of Constitution Hall. The meetings are open. <br /><br /> The ASUAF Office in the Wood Center has been open all summer Mon-Fri, 9 a.m. - 1 p.m. We will be returning to regular hours of 8 a.m. -5 p.m., Monday Aug. 13. Summer hours and contact information are posted on our <a href="http://www.asuaf.org" target="_self">website</a>.<br /><br /> Though there may not be any Senators in the office until the classes begin, students are more than welcome to call 907-474-7355 or drop in and ask questions.<br />  </p> Aug. 29, 2013 -- Alumni givinghttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>How much does UAF Alumni give back to the university in addition to the alumni fees? If as an alum I want to give to a certain department, can I do that? How will I know that it goes there?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>More than 1,400 UAF alumni gave back to the university in FY13 for a total of  $518,646. Donors are always welcome to contribute to a program (or area) of their choice at UAF. Development staff are availalble to speak with you about options or you're welcome to make a gift online via our <a href="http://www.uaf.edu/giving/" target="_self">secure site</a>. The gift can be designated as unrestricted gift to the Chancellor’s fund or to a specific area. The area you choose to support will be reflected on the charitable gift receipt from the UA Foundation and will be noted in a stewardship letter.</p> Aug. 29, 2013 -- Worn out plaquehttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>On the north lawn of Arctic Health, there is a tree and plaque dedicated to Dr. Leslie Viereck. Unfortunately, the plaque and its wooden base have seen some damage. The wood is warping and the corners of the plaque have broken off. I suggest that we look into repairing or replacing it with materials that might be more durable.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>Thank you for your suggestion. It's been forwarded to Facilities Services for consideration. We'll update the post here, if a solution is found.</p> Aug. 29, 2013 -- Microsoft Word for low-income studentshttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is it true that low-income students may receive from UAF free Microsoft Word software or other software needed for schoolwork for their personal computers?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>From Alex Taylor, OIT Helpdesk</b></p><p>The Microsoft license for UAF does not cover students.<br /><br /> Microsoft does have <a href="http://www.microsoftstore.com/store/msusa/en_US/cat/ThemeID.33363200/categoryID.63433700" target="_self">student discounts</a> for Microsoft Office (around $139.99).<br /> Scroll down to "Software you'll use everyday" for Office options.<br /><br /> There are free alternatives.<br /><br /> A cloud hosted option is <a href="http://www.google.com/drive/apps.html" target="_self">Google Drive</a>, which is available through UAF student Google Apps @ UA accounts. Google Apps Docs, Sheets, and Slides are compatible with Microsoft Office. Google Apps makes for easy collaboration with other students. With Google Drive installed on a computer or mobile device, the files can be synced, allowing for offline editing, and easy updates between devices.<br /><br /> An installed application alternative is <a href="http://www.libreoffice.org/download/" target="_self">LibreOffice</a>.<br /> LibreOffice is an open source Office Suite application that is also compatible with Microsoft Office.<br />  </p> Aug. 29, 2013 -- Performance evaluationshttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>There have been two grapevine questions about performance evaluations.  Is enforcing them a real thing?  I have to say it's not happening in my department.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>We are now tracking performance evaluations for UAF. Human Resources will be contacting supervisors who have not completed performance evaluations in the last 12 months on their direct subordinates.  Performance evaluations are required for the following reasons:<br /><br /> 1.  UA Regulation requires evaluations to be completed annually.<br /><br /> 2.  In order to maintain accreditation - all staff must be evaluated annually.<br /><br /> 3.  It is a meaningful process that provides employees with feedback on their performance. Evaluations are tools to discuss and document development goals </p> Aug. 28, 2013 -- Polar Perk website updatedhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What is the point of "This Week at Polar Perk" on <a href="http://www.uafdining.com" target="_self">www.uafdining.com</a> if it hasn't been updated in three weeks?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>From Pamm Zierfuss-Hubbard, interim contracts manager </b></p><p>Thanks for letting us know!  We apologize for not updating “This week at Polar Perk” recently. We've  been working to overhaul the website and neglected to update the page. Within the next few weeks, you'll notice a lot of changes and updates where we hope to provide you with timely and up-to-date information. Thank you for your patience.</p> Aug. 23, 2013 -- UAF's website navigation and content managment systemhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I have just spent over 30 unsuccessful minutes trying to find the Final Exam schedule for this coming Fall 2013 semester.  Why is this hard to find? Mostly I get 'warnings' that UAF is tracking the pages I'm looking at. Does anyone think that's friendly for perspective students?<br /><br /> UAF's website is not very good (sorry Marketing) and Roxen is horrible to use (our Department uses our own server because it's so bad). I bet the chancellor hasn't been informed at how unhappy the Departments are with Roxen; why are we still using this terrible tool?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>I'm sorry you experienced frustration trying to find the final exam schedule. A link to the schedule can be found from the UAF>Academics page (<a href="http://www.uaf.edu/uaf/academics/" target="_self">http://www.uaf.edu/uaf/academics/</a>) under Catalogs and Schedules. You can also find this information by using the search box; "final exam schedule" will result with the link as the first option.</p><p>In an effort to address your concerns about the difficulty of final exam dates, we've added the link in the academic calendar (available as a Google calendar) at <a href="http://www.uaf.edu/calendars/academic/" target="_self">http://www.uaf.edu/calendars/academic/</a> and in the academic catalog at <a href="http://www.uaf.edu/catalog/current/acad_calendar.html" target="_self">http://www.uaf.edu/catalog/current/acad_calendar.html</a>. The detailed final exams schedule is part of the Registration Guide and can be found online at <a href="http://www.uaf.edu/register/finals/" target="_self">http://www.uaf.edu/register/finals/</a>.<br /><br /> Regarding the warnings you experienced, this is an error related to Google docs that users should not experience. Please contact me at <a href="mailto:jlbaker@alaska.edu" target="_self">jlbaker@alaska.edu</a> or 907-474-6863 to troubleshoot.<br /><br /> As for your concerns with Roxen, OIT continues to make improvements to the platform with improved templates and added functionality, while continuing to investigate other potential enterprise-level web content management systems that will meet UAF's needs. If there is a web content management system you'd like OIT to consider, please send your suggestions to the OIT support center at <a href="mailto:helpdesk@alaska.edu" target="_self">helpdesk@alaska.edu</a>.<br /><br /> Thank you for bringing these issues to our attention. We appreciate you taking the time to give us feedback and work with us toward improving the UAF website for all of our users. If you would like to continue providing regular feedback on other UAF websites, I encourage you to join our UAF web user testing Google group at <a href="/https://groups.google.com/a/alaska.edu/forum/#!forum/uaf-web-user-testing-team" target="_self">https://groups.google.com/a/alaska.edu/forum/#!forum/uaf-web-user-testing-team</a>. The group is comprised of faculty, staff, students and community members who are periodically sent sites to test and review. If you have immediate suggestions, please send these to <a href="mailto:uaf.web@alaska.edu" target="_self">uaf.web@alaska.edu</a>. We are interested in your thoughts.</p> Aug. 23, 2013 -- Battery recycling stationshttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I know about the battery recycling area at the Rasmuson Library, but is there a similar station on West Ridge?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>Yes, there is another station in the Mather Libary located in the Elvey Building.</p> Aug. 22, 2013 -- Academic catalog https://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why does the <a href="http://www.uaf.edu/catalog/current/" target="_self">current catalog</a> link on the main site show information for 2012-2013?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>For about two months of the year (often less), the catalog website is under production, as it takes time to turn the printed version into a decent HTML version. During this time, the /current/ directory of the catalog will include the previous year's catalog, but the homepage of the catalog (www.uaf.edu/catalog/) will include PDFs of the newest version. We do not revise the /current/ directory until the HTML version is complete, as many websites have links to this.<br /><br /> The new HTML version (and, hence, the revision of /current/) should be live by Sept. 3.<br /><br /> Basically, it just takes time to create, and we can't start on it until the new catalog has gone to the printer.<br />  </p> Aug. 21, 2013 -- Staff evaluationshttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>There has been some considerable talk lately about enforcement of staff performance evaluations. Everything I have seen so far implied that any performance evaluations are composed by the employee's direct supervisor or someone similar.</p><p>My question is, what does a person do if they feel their supervisor may not be accurately representing their actual performance, intentionally or otherwise? In some cases these evaluations could be used in determining pay increases and possibly even retention.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>From Brad Lobland, UAF Human Resources</b></p><p>Yes, that is correct. The evaluation is completed by the direct supervisor or a higher level supervisor in the management chain. Opinions of peers are not part of the evaluation process, but in some cases it may be appropriate to get their feedback.</p><p>Employees have the right to respond in writing to the evaluation which is attached to the performance evaluation and placed in the employee's personnel file. Please contact your Human Resources Consultant if you would like to discuss your situation in more detail.</p> Aug. 13, 2013 -- ORP retirementhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I wish I could access my ORP retirement account; according to the investment company, some employers allow this after age 59.5 under certain conditions.<br /><br /> I think it would be good policy to allow older employees to take a portion of this (maybe the amount they have actually contributed?) prior to separation or retirement.  Some employers allow employees of a certain age to take loans against the accounts as well.</p><p>This would allow people to make quality of life choices and keep them from having to leave the university in order to access the investment fund.  Many people would like to enjoy some of that money while they are healthy, or diversify their investments with real estate etc and not just leave it all to</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p><b>From Erika Van Flein, UA Human Resources</b></p><p>The UA retirement plans are qualified plans governed by Internal Revenue Code and the Retirement Program Plan Document. Distributions are allowed only for employees who have been terminated from all employment for at least 45 days, employees who are 60 or older and no longer in a participating position (e.g. temporary or adjunct only), or employees who are 70 1/2 regardless of employment status. Loans are not allowed from the ORP or UA Pension Plan, but loans are available from the voluntary 403(b) plan.<br /><br /> The age 60 allowance was added a few years ago to address the issue of employees who terminated their regular position and came back right away as a temp or adjunct. Prior to that amendment, they couldn't access their retirement accounts even though they were "retired." We made the plans' official retirement age be age 60 to match the current tiers of PERS and TRS.</p> Aug. 12, 2013 -- Construction zone traffichttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is there protocol for pedestrians on campus and construction crew vehicles?  Sometimes it's hazardous walking through main campus because trucks and other heavy machinery drive through there way too fast without yielding to pedestrians or park and block pedestrian walkways.  I am referring to the area around Gruening to the Wood Center and Constitution Hall.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>Your question will be shared with the project managers overseeing these areas. The following suggestions for pedestrians do not specifically address construction zones, but both pedestrians and drivers should take extra care on site. Keep in mind that many times heavy equipment operators may not see pedestrians from their vantage point and heavy equipment drivers can't always stop the machinery quickly.</p><p>We realize this has been an extraordinarily busy summer for construction in the core of campus and are rapidly nearing the end of these disruptions in order to be ready for the beginning of the fall semester. We appreciate the patience that UAF employees and the public has shown this summer while we make needed safety and operational improvements.</p><p><b>PEDESTRIANS:</b></p><ul><li>Always cross at marked crosswalks.</li><li>Obey any pedestrian signals and look left right left. By doing this you insure that the road is clear in both directions before crossing.</li><li>If a vehicle approaches, make eye contact with the driver to be sure they see you before you cross.</li><li>Look before walking past stopped vehicles. Do not cross just because a driver waves you on. Be sure all lanes are clear first.</li><li>Remember that bicyclists are not considered pedestrians unless they are walking their bikes. Otherwise, they are considered vehicles.</li></ul><p><b> BICYCLISTS:</b></p><ul><li>Yield to pedestrians.</li><li>Remember that bicyclists are not considered pedestrians unless they are walking their bikes.</li><li>Obey vehicular traffic signals and laws on the roadways.</li><li>Use extra caution as you transition between bike paths, roads and sidewalks. Be aware that your actions are unpredictable to drivers and pedestrians.</li></ul><p><b>DRIVERS:</b></p><ul><li>Yield to pedestrians in the crosswalks and at intersections.</li><li>Be prepared to stop at all marked crosswalks. Stay alert and reduce speed in areas with crosswalks.</li><li>Come to a complete stop if pedestrians are crossing or preparing to cross.</li><li>Never pass another vehicle that has stopped or is slowing down at a crosswalk</li></ul> Aug. 12, 2013 -- Landscaping between Gruening and Eielsonhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I noticed that the passage area between the Gruening and Eielson Building entrances has had the irises, dogwood, and pansies torn out.  Wood bark and two giant menacing looking and un-sit-able boulders have been put in their place.  Whose idea was this and why was this done?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Darrin "Bear" Edson, Facilities Services<br /></b></p><p>The shrubs that were in this location were over grown and under cared for, this will allow us to manage the landscape and keep it clear of snow and debris. Some of the plant material was rescued from the waste of the new engineering building. The wood chips are generated from other landscaping and clearing projects on campus. The large rocks fill a couple roles, as they are leftover from another project, as well as provide a year round attraction to look at. Facilities Crews will be adding some smaller shrubs, just to give the area more depth.</p><p style="margin-left:.25in"> </p> Aug. 12, 2013 -- Wellness programhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What has happened to the university's wellness provider? I heard WIN got the boot and a California company will take over. What services will they provide and what is the cost? Thank you.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Erika Van Flein, UA Human Resources<br /></b></p><p>The contract has not yet been awarded, but we'll update employees once it has been. The<span style="color:#2B2B2B">  RFP did require most of the same services employees enjoy now. On-site services were a required program element, as were biometric screenings, telephonic and online services. The committee was a 5-person group from around the state (each MAU was represented) and the group reviewed for technical score and pricing to determine the best value for our wellness program. </span></p> Aug. 11, 2013 -- Food grown at the Agrictulture and Forestry Experiment Stationhttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What happens to the produce from the Agriculture and Forestry Experiment Station?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Nancy Tarnai, SNRAS</b></p><p>At the Fairbanks Experiment Farm on the UAF campus, food grown at the Georgeson Botanical Garden is divided among volunteers. At the research plots, the produce is primarily processed for data collection and analysis. Some is donated for university and community events and to the food bank and soup kitchens. This year the farm is providing some produce for the Farm to School program in Tok and Galena. Grain is grown for research purposes, with seeds retained for future use. Seeds are also shared with the state's Plant Materials Center.</p> Aug. 2, 2013 -- How to pronounce Grueninghttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>How do you properly pronounce Gruening?  I have been pronouncing it GREEN-ing for 20 years, but sometimes I hear people pronouncing GROON-ing.  Should I correct them, or are they right?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Earnest Gruening's name is pronounced GREEN-ing.</p><p><b>About the Ernest Gruening Building.</b><br /> The building was dedicated in May 1972, is an eight-story, 72,000-square-foot structure and the first building on campus more than three stories tall. It was designed to resemble the FBI office building in Washington, D.C.</p><p>The Gruening Building houses the <a href="http://www.uaf.edu/cla/" target="_self">College of Liberal Arts</a> and the <a href="http://www.uaf.edu/educ/" target="_self">School of Education</a> as well as classrooms and department offices.</p><p>Ernest Gruening was born in New York City in 1886. He graduated from Harvard Medical School in 1912 but never practiced medicine. He discovered a love for <a href="http://www.uaf.edu/journal/" target="_self">journalism</a> and joined the Boston American as a reporter immediately after graduation. From 1938 to 1942, Gruening was a member of the Alaska International Highway Commission. In 1939, Roosevelt appointed Gruening territorial governor of Alaska. He served 14 years as governor and made statehood his personal campaign.</p> Aug. 2, 2013 -- Career Services closinghttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I heard that Career Services is closing and the staff members are being reassigned. Is there a plan for another office to take over the important services this office has provided in the past? Are other offices at risk of closing?<br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>The Office of Career Services will be downsized and eliminated over the course of the next 16 months. During that time, career fairs and other campuswide events scheduled for the 2013-2014 academic year will continue and the office will remain open, but provide fewer services. We will work with university and community partners to create a new long-term plan for student career support services and aim to implement that plan by December 2014. <br /><br /> At this point, we have not eliminated any other departments. We do anticipate leaner budgets in the coming years and will be asking the campus community to help us find cost savings in the future. It's too early to say exactly what those will be, but we want input from everyone. For more information and to offer suggestions for cost savings, visit the Office of Management and Budget website at <a href="http://bit.ly/UAFbudget" target="_self">http://bit.ly/UAFbudget</a>. <br />  </p> Aug. 1, 2013 -- Sink hole developinghttps://www.uaf.edu/grapevine/archives/2013-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>On the road next to Hess Village (driving in the right lane, uphill, near the snow dump entrance)is a huge sink hole developing in the roadway and the road is buckling. There are no markers indicating the hole or the damage to the road. Can these be clearly marked until they're fixed?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Facilities Services has filled the hole (temporary repair) while awaiting a contractor to come up campus and make permanent repairs. Please call 474-7000 for Facilities Services dispatch to report maintenance and repair needs.</p> Jan. 28, 2013 -- Parking Services and ticket collectionshttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p><span style="color:#222222">It's my understanding that parking services will be sending employees to collections for parking tickets. It's also my understanding that payroll deductions are no longer an option. <br /><br /> My questions are:<br /></span></p><ul><li>Am I to understand that my employer will be affecting my credit score over parking tickets?</li><li><span style="color:#222222">How does collections work with the appeal process? <br /></span></li><li><span style="color:#222222">Does it cost the university more money to use collections than self-administering? What is the breakdown? <br /></span></li><li><span style="color:#222222">Why was the decision to use collections made? </span></li><li><span style="color:#222222">Why are payroll deductions no longer an option? It seems like parking services has made it harder for people to pay citations. </span><span style="color:#222222"><br /></span></li><li><span style="color:#222222">Will students also be sent to collections? Are we, as a university, going to be affecting students credit history over something like parking tickets?</span></li></ul><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From </b><b>Martin Klein, Business Manager, </b><b>Auxiliary and Contract Services</b></p><p>UAF is moving toward a single stop payment point through the Business Office for all fees owed. Parking Services now transfers charges on unpaid tickets more than 60 days old to the UAF Business Office. Processing tickets through payroll deductions was very time consuming and frequently offensive to employees. Students, faculty and staff can easily pay these charges in the same manner they would pay any other UAF charges on their account.   Options include by web, mail, phone, in person or by wire transfer. Complete details on payment options, fees and collections actions taken by the Business Office can be found <a href="http://www.uaf.edu/business/payments-1/" target="_self">online</a>.</p><p>Tickets that have been appealed are not transferred unless they remain unpaid 60 days past the resolution of the appeal.</p><p>Questions may be addressed to Parking Services or the Business Office.</p></div> Jan. 28, 2013 -- Booting vehicles during finalshttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p><span style="color:#222222">I suggest that UAF have a policy of not booting vehicles during finals week. </span></p><p><span style="color:#222222">Why is this the current policy?<br /><br /> I feel we do not need to add additional stress and financial hardship to students during finals week. Could we please just add an additional ticket to the students account?</span></p><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Martin Klein, Business Manager, </b><b>Auxiliary and Contract Services</b><b /></p> Parking Services boots less than one-tenth of of 1 percent of UAF students' vehicles on campus. Before a student's car is booted he or she must receive multiple parking tickets and then neglect paying those tickets. Students with a concern regarding being booted should contact parking services to make arrangements for settling their account.</div> Jan. 28, 2013 -- Cost transfer requests processhttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>Rumor has it that now ALL cost transfer requests (JVs, Labor Redistributions, JPays) that will affect a restricted fund must be approved/initialed by the appropriate grant tech at OGCA before Financial Services will key it. (Previous information suggested that only those with a 60-day memo would need extra approval.)</p><p>If that's the case, then should we send such cost transfer paperwork straight to OGCA, or are we still to send it to Financial Services (per OGCA manual p62) and let them decide if it needs OGCA approval first? If OGCA is always in the approval line-up now, what are they checking for and/or what kind of errors are they hoping to prevent by checking charges before they are keyed?</p><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Teri Langton, OGCA</b><b><br /></b></p><p>All Journal Vouchers (JV), Labor Redistribution (LR) and JPays should be sent directly to Office of Finance and Accounting (formerly Financial Services). If the JV, LR or JPay has a 60 day cost memo attached the Office of Finance and Accounting sends it to Office of Grants and Contracts Administration (OGCA).  If there is no 60 day cost memo attached and one is required or if office of Finance and Accounting has any questions the cost transfer is sent to OGCA.  <br /><br /> OGCA reviews JV’s, LR’s and JPay’s  to make sure the charges are reasonable, allocable, consistent  and applicable to the sponsored project. All necessary backup or explanation should accompany the JV, LR or JPay. If the explanation or back up is unclear or incomplete then OGCA will contact the department for additional details. OGCA also checks to make sure the debits and credits are correct and that the account codes are allowable on the sponsored project. Once the reviewing process is complete the JV,  LR or JPay is approved or disapproved by the senior accountant.  If it is approved OGCA will send the document to the office of Finance and Accounting and they will enter it into Banner.  If the document is disapproved it will be sent back to the department.   <br /><br /> There is a designated courier that goes to both OGCA and Financial services on a daily basis. This was established when OGCA moved to the West Ridge Research Building and has minimized delays due to OGCA and Office of Finance and Accounting being in different locations.<br /><br /> With the advent of Web Time Entry and the new Effort Certification Statement system, it's anticipated that the number of cost transfer requests are expected to drop dramatically.  <br /><br /> If there are questions regarding JV’s, LR’s or JPays, please contact the senior accountant at OGCA.<br /><font color="#ff0000"><b><br /></b></font></p></div> Jan. 25, 2013 -- Head-bolt heaters in Nanana lothttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>Are there any plans for additional outlets to be installed in the Nenana parking lot?  There are so many times that I cannot plug in if I have to leave and come back during the middle of the day. </p><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Debbie Hansen-Hill, Parking Services<br /></b></p><p>At this time there is no plan for adding additional outlets in the Nenana lot.  If you can not find a parking space with an outlet, in the lot of your choice, please park in another lot and use the shuttle transportation to your location.<br /><br /> The Blue Route, which travels in a clockwise circle of campus, is also an option, it can be requested (by calling 474-RIDE(7433).             </p><p>You'll find more information on the shuttle schedules, routes and online tracker <a href="http://www.uaf.edu/fs/services/shuttlebus/" target="_self">online</a>.</p></div> Jan. 23, 2013 -- Green route shuttle at the Pattyhttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>Could the Green route shuttle stop at the Patty Center/SRC during non-peak parking lot shuttle hours or on request? It is not much, if at all, a detour of the Green route.</p><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Sarah Mousseau, Transportation Services<br /></b></p><p>The Green Route is our most popular route, due to the short amount of wait time, which is approximately 5-7 minutes for a complete loop.<br /><br /> Although, the actual distance of this requested detour is small, the amount of traffic in the area of the Nenana Parking lot, the Patty Center parking lot and Tanana Loop, is often fairly heavy, and maneuvering a 31 foot bus through heavy traffic could very easily double the route time.  Due to the nature of the traffic, we have attempted to have the routes make only right turns and as few left turns as possible for safety purposes.<br /><br /> Yes, there are a few times when both passenger and vehicle traffic is low enough that Green Route could drop off at the Patty/SRC by request, and the driver may be able to drop passengers at the Patty Center steps.<br /><br /> The Blue Route, which travels in a clockwise circle of campus, is also an option, it can be requested (by calling 474-RIDE(7433) to pick up at the Eielson/Signers’ bus stop, and stops at the Patty Center steps every loop.             </p><p>For more information visit us <a href="http://www.uaf.edu/fs/services/shuttlebus/" target="_self">online</a>.</p></div> Jan. 14, 2013 -- Stay on Track change in focushttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>Is it true that UAF tossed out the conveyer-belt, "get 'em in, get 'em out" 'plan' to push 18 credits or more/semester and instead adopt a realistic model of "finish in your own time"? I'm still a bit mad about that stupid idea and the offensive false logic & "fuzzy math" imposed upon us during the marketing campaign, during which our classes were interrupted by people coming in to share the spiel.  </p><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Mary Gower, Enrollment Services Director</b></p><p>The Stay on TRACK campaign changed from a "Finish in Four" motto to "Finish in Your Time" for the Fall 2012 kick off.  This was in response to student feedback and survey data. The campaign originally encouraged students to take at least fifteen credits each semester, which will both save them money and increase their likelihood of graduating.  Realizing that not every student can take a 15+ credit load, students are now encouraged to take at least one additional course to progress on their path to graduation. Students are still encouraged to take 30 credits a year to graduate in four years. <br /> All students are encouraged to:<br />  </p><ul><li>Register early to get the classes they need.</li><li>See an academic advisor and use <a href="http://www.uaf.edu/reg/degreeworks/" target="_self">DegreeWorks</a>.</li><li>Choose a major and stick with it.</li><li>Keep up their grades.</li></ul><p><br /> For more information visit <a href="http://www.alaska.edu/stayontrack/" target="_self">www.alaska.edu/stayontrack/</a><a href="http://www.alaska.edu/stayontrack/ " target="_self"><br /></a></p></div> Jan. 14, 2013 -- Bear sculpture at Alumni Drivehttps://www.uaf.edu/grapevine/archives/2013-january/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>Why is there no nanook ice sculpture at the time and temp sign? Last year it attracted a lot of publicity during cold weather. I saw time lapse videos and pictures posted on Facebook and YouTube. I thought this was great that the University was getting so much publicity, as many wanted to take a photo or video of themselves near or on the bear with the temp in the background. I miss seeing it! I hope that it will return next winter.  </p><p><font color="#ff0000"><b>RESPONSE</b></font></p> Facillities Sevices has contracted out the bear ice sculpture and it should be completed and put in place soon.<br />  </div> Friday, Sept. 30, 2011 -- Construction zoneshttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Regarding the CANHR infill project, Facilities Services' "Facilities Matters" web page says: "The use of the [construction] crane will be on the north side of the Arctic Health building from 9-24 to 9-25." Yet returning from lunch break today I noticed the crane swing from south to north over the building's east side as a student stood outside talking on her phone. The idea of working in a fully occupied building with a giant crane swinging overhead makes me nervous. Is this really safe? And most importantly, when will this all be over?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Cam Wohlford, UAF Design and Construction<br /></b></p><p>On Wednesday, Sept. 28, the contractor for the Arctic Health Courtyard Infill for the Center for Alaska Native Health Research was required to off-load some steel bar joists that were delivered on Koyukuk Drive around 11 a.m. The contractor established a safety zone around the off-load area and the contractor and UAF personnel were present to ensure pedestrians were routed away from the work zone. UAF personnel guided several pedestrians away from the work zone during the 30 minute off load. Between UAF and the contractor, we covered all areas that pedestrians were traveling and felt the safety plan established by the contractor worked well. UAF and the contractor will continue to be vigilant in their safety precautions and we asked that all UAF staff, students, and faculty recognize the dangers present with constructing on campus and raise their awareness levels when traveling around campus. The crane is expected to be on site through Oct. 14.</p> Friday, Sept. 30, 2011 -- Wi-fi on campushttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will UAF ever have a campus-wide Wi-fi network? Currently, students with laptops, tablets, or smart phones need to have costly data plans in order to use these devices outside of the walls of classrooms and buildings here at UAF. It would greatly enhance the quality of life for students if they could take the learning environment outside, granted, when it isn't too cold. Wi-fi availability is no longer a perk, but a necessity in the world of today.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Karl Kowalski,</b><b> Chief Information Technology Officer</b></p><p>Yes. Each year the Office of Information Technology examines wireless needs around the campus and works to expand existing coverage. As the vast majority of our season confines us to the indoor computing environment, our priority has been to improve wireless throughout internal structures. As we continue to build out our wireless infrastructure, we do plan to take into consideration outdoor learning areas.  Some areas are currently accessible out of doors. One should be able to receive wireless coverage outside of the library in Constitution Park, outside of Wood Center and in outdoor areas between the Arctic Health Building and the West Ridge complex.<br /><br /> While this coverage is by no means complete, we understand that the need for wireless is increasing and will continue to expand our coverage as we are able to commit funding.</p> Thursday, Sept. 29, 2011 -- Wellness Program fundinghttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Keeping with the WIN for Alaska Program conversation -- with the amount if money that's being spent -- couldn't that money be dispersed equally between each employee, university wide, as a membership to their respective SRC and then the rest of the funds be put towards those SRC's locker rooms, equipment, general operating funds, etc?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, SW Human Resources<br /></b></p><p>The Joint Health Care Committee has already reviewed prior inquiries about funding Fairbanks-based employees' memberships in SRC. However, the Wellness Program is for employees throughout the UA System and in some locations there are no university-run facilities similar to the SRC. The JHCC has favored use of wellness incentive money that can be equitably distributed. As a result, if partial reimbursement of SRC fees is considered for Fairbanks employees, other types of reimbursements would have to be permitted so that employees can participate equally regardless of location. It would not be appropriate to use wellness incentive funds for operating expenses or equipment at one campus only.<br /><br /> Any suggestions for changes to the UA Wellness Program should be forwarded to members of the Staff Health Care Committee or Joint Health Care Committee for consideration. Contact information is available <a href="http://www.alaska.edu/benefits/joint-health-care-committ/" target="_self">online</a>.<br />  </p> Thursday, Sept. 29, 2011 -- Dependent audit savingshttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>This morning's news repeated your earlier report about the results of the dependent audit, indicating an estimated savings of $470,000 to the health plan. This is based on the assumption that <br /> the dependents removed from the plan each used the "average" amount of health care, or $4,500 each. However, in most health plans the average cost is driven by a small percentage of users with very high <br /> costs. This makes the mean value you reported misleading, because the majority of health plan members use much less than the "average". Can you please report the median spending level for <br /> health plan dependents, so we can get a more accurate idea of the likely savings?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, SW Human Resources<br /></b></p><p>It is true that not everyone will be at the average cost, but we need to use the mean cost per dependent as we don't know if the individuals removed from the plan were above or below the mean. Using the mean dollar cost gives us an approximate cost savings based on the entire population of the university.  <br /><br /> Another important item to consider is that we don't know what ineligible dependents' future costs might have been if they had remained on the plan. Any individual plan member may have catastrophic level claims in the future, even if they have not had them in the past.</p> Wednesday, Sept. 28, 2011 -- KCBF to broadcast hockeyhttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why was KSUA not chosen to broadcast UAF Hockey? Does Athletics pay KCBF? does the KCBF give money to Athletics? Who gets the money from the ad revenue?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Forrest Karr, Director of Athletics<br /></b></p><p>The decision to broadcast all Nanook sports on KCBF was made to maintain, and hopefully increase, exposure for the programs. The Department of Athletics will not pay KCBF, nor will KCBF pay the Department of Athletics to broadcast games. KCBF will keep all ad revenue this year and they will use some of it to contract directly with Bruce Cech to pay his salary. In previous years, the Department of Athletics contracted with Bruce to call hockey games. In many of these years, the UAF Face-Off Club was able to sell enough underwriting spots to reimburse the department for over half of Bruce's salary.</p><p><b>Background</b><br /> Nanook hockey has been broadcast on KSUA 91.5 FM for 10 years. <br /><br /> Nanook men's and women's basketball games have been broadcast on KCBF 820 AM for around 10 years as well. <br /><br /> Glen "Glenner" Anderson, KCBF Operations Manager and John Hajdukovich usually call the basketball games. Glenner, along with Perry Walley, KCBF General Manager, felt that it was no longer financially possible to just broadcast men's and women's basketball, unless they were able to add hockey to the line-up. They also agreed to hire Bruce as the on-air talent for hockey. <br /><br /> There were other considerations for this change:</p><ul><li>All Nanook sports will be consolidated on KCBF - 820 AM, a station specializing in sports programming.</li><li>New Northwest Broadcasters (NNB) has multiple stations, including KCBF, to promote the games and advertise for sponsors.</li><li>More people will have access to games. KSUA is 3,000 W. KCBF is 10,000 W.</li><li>KCBF already works with UAF journalism students for Nanook basketball broadcasts and KCBF plans to provide even more opportunities for journalism students with the addition of hockey.</li><li>Bruce and Glenner have been doing Nanook games for years so fans will continue hearing familiar voices.</li></ul><p><br /><b>Summary</b><br /> KSUA did a great job over the last decade and was a big part of helping build the hockey program's popularity. We decided to move Nanook hockey to KCBF for the reasons listed above. We truly appreciate the enormous effort that Channon Price and many students put into making sure the KSUA broadcasts were high quality and always done in a very professional manner.</p> Tuesday, Sept. 27, 2011 -- Windows in Irvinghttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I was curious about the new windows cut into the Irving Building recently. What was up with that?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Brian Barnes, IAB director<br /></b></p><p>IAB paid for three new windows to be installed in Irving I this summer. The windows were placed in two faculty offices that previous had none and we put one in the IAB event room, where we have receptions, coffee, and lunch.</p><p>Though the Irving Building is on the West Ridge with potentially marvelous views of the valley, no south, east, or west facing offices have windows; It's our goal to add windows to offices, where staff and faculty work all day, to provide a quality workspace, healthy fresh air and natural light.</p> Tuesday, Sept. 27, 2011 -- Employee givinghttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>How much do university employees give annually to support scholarships and other activities at UAF?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>Nearly 600 employees gave more than $229,000 to UAF in FY11.</p> Tuesday, Sept. 27, 2011 -- Terrain parkhttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What's the timeline on the Nanook terrain park? I've heard a lot about the outdoor climbing wall, and I can see a couple of mounds where is looks like some jumps will be, but I haven't read an update on when the park will open. It's almost winter! Give me some good news!</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>The Nanook Terrain Park is currently under development with the assistance of the United States Terrain Park Council. Representatives of the Council recently visited UAF to assist in the development of the Park. Planning will continue throughout the fall 2011 and spring 2012 academic year - with a tentative opening scheduled fall of 2012.<br /><br /> UAF will seek the USTPC's <i>Smart Parks</i> Certification. Certification is achieved through the implementation of engineering design best practices in the planning, construction, maintenance, management, and operation of terrain park features. Look for updates later in the semester.</p> Tuesday, Sept. 27, 2011 -- Proposed power plant https://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will the new power plant be able to burn paper waste as well as coal? It seems to me that we could cut some of our fuel costs by burning waste paper and cardboard. Also, what alternative energy strategies is UAF pursuing to lower energy costs on campus?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>Yes. One of the benefits of the new heat and power plant we are looking at building is that it can burn a wide variety of solid fuels, including waste paper and biomass products. While those fuel sources may or may not be more cost-effective than coal, we feel that exploring the use of a percentage of renewable fuels is the responsible thing to do. Our new heat and power plant would also be more efficient and cleaner-burning than the existing plant, which means that for a given amount of fuel, we can generate more heat and power and do so with fewer emissions.  In addition to those efforts with a new plant, we are planning a diversified energy portfolio for UAF's future, including the use of gas instead of diesel for our backup boilers, the installation of solar panels and the potential to purchase wind power as it becomes available.</p> Tuesday, Sept. 27, 2011 -- Sun Star publishing salarieshttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is there anymore information about the salary release website the Sun Star is putting together?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Marmian Grimes, UAF Public Information Officer<br /></b></p><p>The university provided the salary data to the Sun Star and understand that they are currently formatting the data into a usable and secure format for the Web. The paper's editor, Heather Bryant, has indicated that she'd like to have published online before the end of the semester.</p> Tuesday, Sept. 27, 2011 -- President's pay raisehttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>8.5% raise?!? Where is that money coming from? If the BOR has funds to give President Gamble that large a raise, why not the rest of us?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Kate Ripley, SW Office of Public Affairs </b></p><p>The Board of Regents approved an increase to President Gamble’s pay for two primary reasons: 1) to move the salary closer to current market rates for university system presidents at peer institutions and 2) for exceptional performance.</p><p>Even with the raise, the UA president’s salary is 76.5 percent of the market rate. UA historically has used 90 percent of the market median for presidents of peer institutions as a benchmark in setting the president’s salary.</p><p>Regents said they offered the president a lower salary when he started last year ($295,000 compared to the previous president’s $370,000 base/bonus total) with the intention of assessing and rewarding performance. A consultant advised the regents that a competitive starting salary for a system president ranged from between $300,000 to $350,000.</p><p>Regents believe President Gamble deserves the increase. Completion of the Academic Master Plan in collaboration with faculty, an emphasis on cooperation and teamwork between campuses and chancellors, the focus on a new strategic direction and improved communication were cited as examples of his performance.</p><p>UA strives to keep its salaries at competitive levels for all positions, and uses appropriate benchmarks for salary comparisons (similar pay for similar work).</p><p>If you believe your current pay for your particular position is not competitive with that of other employers, or that your level of performance is worthy of a merit increase, please discuss it with your supervisor.</p><p>The president’s pay increase is funded from the same pool used for all executive salaries (unrestricted funds). A reallocation within Statewide will be necessary.</p> Wednesday, Sept. 14, 2011 -- STARS sustainabililty reporthttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>I would like to read the STARS sustainability report, but I don't find it anywhere on the web. Are you going to publish it, so we know what we did as an institution to warrant the award?</p><p>Please visit our <a href="http://www.uaf.edu/sustainability/" target="_self">website</a> for more information on sustainability efforts at UAF.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Michelle Hebert, Office of Sustainability <br /></b></p><p>The report is online at on the Sustainability Tracking Assessment & Rating System <a href="https://stars.aashe.org/institutions/university-of-alaska-fairbanks-ak/report/2011-08-26/" target="_self">website</a>.</p><p>To find out how you can <a href="http://www.uaf.edu/sustainability/getinvolved/" target="_self">get involved</a> in current sustainability efforts at UAF, visit the UAF Office of Sustainability <a href="http://www.uaf.edu/sustainability/" target="_self">website</a>.</p> Wednesday, Sept. 14, 2011 -- Recycling at UAFhttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>Where does UAF's recycling go, exactly? I know that the university has a partnership with K&K, but what does K&K do with the plastics, glass, etc. collected? Is it sent out of state? Does it stay here? I have also heard that in other places, such as Anchorage, a Dumpster that is "contaminated" (that is, if someone puts #5 plastics in a #4 bin or similar) cannot be recycled and instead those items head to the dump. How is this handled at UAF? I have noticed that the bins often have items in them that don't correspond to the labels on the outside (glass, cardboard, etc.).</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Michelle Hebert, Office of Sustainability <br /></b></p><p>All the materials at the UAF recycle collection site in the Nenana Parking lot goes to K&K.The glass is crushed and used locally for road sand and horticulture sand. The mixed paper and cardboard is pelletized and burned to make electricity. The steel and aluminum is bailed and shipped out of state for reprocessing. If there is minor contamination it is pulled out by the crew at K&K recycling. The only time a load was not excepted was early in the program when someone had put a large load of dirty diapers. It was felt this put the sorting crew at a risk.</p><p>Please visit our <a href="http://www.uaf.edu/sustainability/" target="_self">website</a> for more information on sustainability efforts at UAF.</p> Monday, Sept. 12, 2011 -- Cost of university's wellness programhttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>How much is the university paying for the WIN program? The costs of the mailings alone must be high. Is there be a way to spend less on mailings to not only save money but also to help the university’s efforts to be sustainable?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, UA Human Resources</b></p><p>The total cost for UA's wellness program in FY11 was $1,879,477. Most of that amount ($1,861,594) was related to programs provided by our primary wellness vendor, "WIN for Alaska."  The amount paid to WIN includes the cost of UA's Individual Health Planning (IHP) program, which in FY11 provided personalized coaching services to employees to improve overall health, manage weight, reduce stress and develop an exercise plan. It also includes other incentive programs run by WIN, such as the  "Get-the-Point" program, wellness breaks offered at numerous campus sites throughout the year, and fitness classes that many employees attend at no cost to them. While individualized coaching and other wellness offerings are expensive, many employees who utilize these services say they have experienced tremendous improvements through UA's wellness program. <br /><br /> UA has not been able to determine a return on investment from these wellness programs because we are not currently collecting and analyzing biometrics of individuals who use UA's wellness program.   Having WIN for Alaska and other health plan providers gather and compile biometric data (while maintaining this data confidentially and inaccessible to any employees of the university) would make it possible to validate that UA employees are improving the state of their health through wellness activities. We would have the ability to tie the reduction in employees' health risks to known cost savings. <br /><br /> In response to your other question, the periodic mailings that come from WIN are included in base program costs. The university is not charged extra for those. We do have additional mailings that are from a company called Personal Best; these are pamphlets containing tips on nutrition and wellness that are mailed to employees' homes bi-monthly. The cost for those services in FY11 was approximately $10,000. Most communications to employees are sent electronically, but  some pamphlets and mailings are sent through the postal service as well, so that they can be read by employees' spouses and dependents. Often an employee's spouse may be the one making decisions regarding health care use  and whether to participate in wellness activities. The university uses a variety of methods to communicate so that if people don't use computers often, they will still receive pamphlets in the mail.<br /><br />  For more information and to sign up for wellness activities, please see the<br />  UA Benefits website at  <a href="http://www.alaska.edu/benefits/wellness-programs/" target="_self">http://www.alaska.edu/benefits/wellness-programs/</a></p><p><b><span style="color: rgb(255, 0, 0)">QUESTION #2</span></b></p><p>Is there a way to opt out of mailings from the various programs, including the Personal Best mailings? </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>There really isn't.The lists are pulled from Banner reports of eligible and enrolled employees. It's part of the benefits package at the University of Alaska, and you can't opt out of it any more than you could opt out of the basic life insurance or long-term disability plan. You can always delete the emails and recycle the newsletters, but there's good information that can apply to anyone interested in improving their health.</p><p><br /><br />  </p> Tuesday, Sept. 6, 2011 -- ORP contributionshttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>When the university steals ORP retirement/pension contributions from employees who work less than the 3-years required for vesting, where does the money go? In many cases, UAF's contributions come from the same external grants that fund the employees' salaries; does UAF return the taken-back funds to the grants' sources, or does UAF "pocket" them?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, UA Human Resources</b></p><p>When individuals do not vest in UA's pension or in ORP, the amounts are not spent for other purposes. As required by the IRS, the ORP and pension forfeitures are used to pay ORP and pension contributions for current active employees.</p> Tuesday, Sept. 6, 2011 -- Health care and benefits informationhttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>I submitted a question about finding the new health plan coverage details in early July and received a reply that they would be posted online. The page I was directed to only had very brief overviews. I am having a complex medical issue and need to look at the full benefits booklet. I still can't find the new health care plan coverage booklet online on the obvious UAF benefits pages <a href="http://www.alaska.edu/benefits/health-plan-changes/" target="_self">http://www.alaska.edu/benefits/health-plan-changes/</a> or <a href="http://www.alaska.edu/benefits/health-plan/" target="_self"> http://www.alaska.edu/benefits/health-plan/ <br /></a>Am I looking in the wrong places or overlooking the link on the UAF site? Can the University please contact Premera and ask them to post a booklet?</p><p>Thank you for your help!</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, UA Human Resources</b></p><p>The University Benefits office is currently working with Premera to provide an updated Handbook, or Summary Plan Description. There were many detailed changes regarding provisions of Federal Health Care Reform that went into effect July 2011, which had to be defined and included in the Handbook this year. The University has asked Premera for numerous clarifications on documents they provided, to assist with this process.</p><p>It may be another few weeks before the Handbook can be posted. In the meantime, for information on UA health plan or coverage, please call customer service at Premera or the SW Benefits office.</p><p>There is also a lot of information available on the</p><p><a href="http://www.alaska.edu/files/benefits/FY12-health-plan.pdf" target="_self">benefits comparison chart </a></p><p>that may be useful for you to review.</p> Thursday, Sept. 1, 2011 -- ConSova audit resultshttps://www.uaf.edu/grapevine/archives/2011-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>When the employee health insurance audit was announced, we were told that the results would be announced (eg. if it really accomplished anything given the cost and hassle it caused.) Is this  <br /> still going to happen? If so, when? If not, why not?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Beth Behner, UA Human Resources</b></p><p>Thank you for the reminder.</p><p>This following out on the UA Benefits listserve from me today.</p><p>Last winter, the University of Alaska initiated an audit of all Dependents enrolled in the UA health plan as of January, 2011, to ensure that only eligible individuals were covered. Other employers who have conducted dependent audits have found between 5 and 8 percent of dependents to be ineligible.   UA used an external vendor, ConSova, to conduct the dependent audit.</p><p>We have now completed the audit. Following the work performed by ConSova and a careful final review by Statewide HR, the University determined that 103 dependents were ineligible to be on the plan. (The University will continue taking verification documents from employees who have not yet submitted them, so this number may change.) Using the amount of $4,563 per year, which is the average cost for dependents’ health care claims using FY10 amounts, the UA health care plan is projected to save around $470,000 in projected claims costs because of this audit.</p><p>The 103 ineligible dependents represent less than 2 percent of the 5,590 dependents on the plan, fewer than have been found by other employers who undertake audits. We are pleased that UA employees have done a good job in removing or not enrolling dependents who don’t qualify as eligible. Ineligible dependents on UA’s plan present actual and potential claims costs that would unfairly burden the rest of UA employees and the institution, which pays for over 80 percent of plan costs overall.</p><p>The University’s current procedure for enrolling new health care dependents now includes a requirement that employees present verification documents to the campus HR offices for review at the time of enrollment. Benefits managers consider it a best practice to conduct health plan eligibility audits every five years or so, to ensure that divorced spouses and other dependents no longer eligible to be on the plan can be identified and removed. While there are no current plans for another audit, it’s reasonable to assume one will be conducted in the future.</p><p>I appreciate the assistance of the Joint Health Care Committee, the Staff Health Care Committee and all UA employees during the completion of the dependent audit.</p><p><span style="color: rgb(255, 0, 0)"><b>QUESTION #2<br /></b></span></p><p>Beth stated anticipated savings are $470,000 over the next year. How much of that savings is going to pay Consova's fee? How many names did Consova provide that, after the university's internal re-audit, turned out to still be eligible?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE #2<br /></span></b></p><p><b>From Beth Behner, UA Human Resources</b></p><p>The dependent audit conducted by ConSova for UA took approximately five months and cost $67,975.  There were 5,386 dependents of UA employees audited. ConSova found 267 of these dependents to be ineligible in mid-June. This group included dependents who were acknowledged by employees to be ineligible, as well as dependents for whom employees provided incomplete verification information or no information.  <br /><br /> After UA received ConSova's list, Statewide Human Resources conducted an additional case by case review. The UA Benefits office communicated directly to all of the employees with enrolled dependents who were on ConSova's list. UA took this step to ensure that employees had received earlier communications and had every opportunity to participate. The University asked the employees to provide documents if they wished to have their dependents remain on the plan. Employees were reminded of the deadline for providing information. Additionally, UA's Benefits Office reviewed copies of documents submitted to ConSova, to see whether we agreed with ConSova's recommendation of ineligibility.  <br /><br /> Following an additional period of time given to employees to respond, and UA's direct review process, 103 dependents were found ineligible. The estimate of $470,000 in potential cost savings from 103 ineligible dependents (referenced in my memo to employees) was based on the average health care claims amount on a per dependent basis from 2010. Quite a few employees were still gathering and providing documents at that time, and some remain in discussions with UA regarding their circumstances, so the number of dependents ultimately found ineligible may change.</p> May 31, 2013 -- Unnecessary idling of vehicleshttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p><span style="color: rgb(0, 0, 0)">There has been a lot of talk about reducing costs because of budgetary issues, including not filling vacant positions immediately and powering down lights and other non-essential electronics. Has anyone asked Parking Services and Facilities Services to avoid leaving vehicles running when they are not in the vehicle? I've recently seen vehicles left running while staff were emptying the coin boxes or doing grounds work. At 40 below this could be necessary, but not at 80 above.</span></p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b /></p><p>Parking Services, Facilities Employees and UAF employees leasing FS transportation vehicles are instructed to avoid unnecessarily idling of their vehicles. If you see a vehicle idling unnecessarily idling please contact Facilities Dispatch at 474-7000 with the vehicle number and we will address the specific instance.</p><p>Thank you for your suggestion. UAF's leadership is looking for cost-savings ideas via an <a href="http://www.uaf.edu/finserv/omb/budget-planning/suggestions/" target="_self">online suggestion box</a> so feel free to submit yours today.</p> May 22, 2013 -- Travel procedures and personal credit cardshttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>When we travel for official university reasons, why do we have to use a personal credit card to book and pay for hotel rooms and get reimbursed later? For many people I know this would prohibit them from traveling to conferences and other professional development opportunities.</p><p><span style="color: rgb(255, 0, 0)"><b>QUESTION #2</b></span></p><p>What about for people that only travel once a year or so? An individual travel card seems like a lot of work for the department that has to process the paperwork.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b /></p><p>UA employees can obtain the UA individual travel card. This credit card is in the traveler's name on UA credit. The traveler is responsible to pay the bill but has 60 days to pay this off before interest starts accruing. Information on how to apply for the UA individual travel card can be found at <a href="http://UA employees can obtain the UA individual travel card. This credit card is in the traveler's name on UA credit. The traveler is responsible to pay the bill but has 60 days to pay this off before interest starts accruing. Information on how to apply for the UA individual travel card can be found at: http://www.uaf.edu/procurement/procard-travel-card-infor/travel-card-information/." target="_self">http://www.uaf.edu/procurement/procard-travel-card-infor/travel-card-information/</a>.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE #2</span></b></p><p>The paperwork required is two forms: the Individual Travel Card Agreement and the Individual Travel Card Application. After these forms are completed they are sent to the ProCard Administrator, Helen Connor, for processing. It takes about two or three weeks to get the card. A travel advance can be approved in the amount of 80 percent of the traveler's estimated reimbursable expenses not to exceed $2,500, for an employee that is only traveling once a year, or an employee that is waiting on the travel card to arrive. The <a href="http://www.uaf.edu/finserv/travel/" target="_self">Travel Office website</a> is also good source of information and includes a <a href="http://www.uaf.edu/finserv/suggestions/" target="_self">question/suggestion box</a>. <br />  </p> May 20, 2013 -- Wood Center open during constructionhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>With all the construction on campus this summer and the budget shortfall why are facilities like the Wood Center being kept open rather then moving their services out of the construction zone and saving on some energy and cleaning costs? I know I don't plan on doing anything on campus this summer and bet a lot of other people will be avoiding it too.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><b><br /> From Lydia Anderson, Wood Center director</b></p><p>Just the Wood Center general office area (about 9 percent of the current facility) is being renovated, therefore we decided to keep the facility open with reduced hours. The Wood Center will be open from 7:30 a.m. – 5:30 p.m. and closed on weekends. To keep costs at a minimum, we relocated some staff to Copper Lane and the balance of our reduced summer staff have relocated to other parts of the building. Wood Center games and bowling alley are open this summer to serve residential students living on campus. Our staff provides room scheduling, programs for Summer Sessions and is also planning for the fall semester, so we need adequate work space. Please visit our <a href="http://www.uaf.edu/woodcenter/" target="_self">website</a> for staff locations and updated information on construction.</p> May 20, 2013 -- Staff Appreciation Day schedulinghttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>SUGGESTION</b></span><br /><br /> Staff Appreciation Day was awesome this year. I know a lot of hard work went in to making it successful. Perhaps next year it could not coincide with both the last day of open enrollment and the day final grades are due. This would allow for more people to participate in the day's events.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><br /> Thank you for your suggestion. There are many considerations when scheduling Staff Appreciation Day. The staff committee tries to schedule the event after commencement and before employees on nine and ten month contracts are off contract. The committee also takes into consideration the school district calendar, other major events on campus, building schedules and the chancellor's schedule. Employees have indicated that Mondays, Tuesdays and Fridays are the least optimal days. Because Staff Appreciation Day fell on the same day as open enrollment, Human Resources consultants were asked to be a part of the health and resource fair at Wood Center to make it more convenient for those employees who waited until the last day to turn in their forms.</p> May 17, 2013 -- HR staffing on last day of open enrollmenthttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span><br /><br /> Who decided that it would be appropriate to put a message on the main HR phone (x7700) that says that the HR office is closed from 1 - 5 p.m. May 15 due to Longevity Awards?  Perhaps that person didn't realize that May 15 is the last day of Open Enrollment and there may be some employees who might have a last minute question. Longevity Awards are important, but it would have been great to leave someone who is not receiving an award at the office. </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><br /><b>Brad Lobland, UAF Human Resources</b><br /><br /> The Office of Human Resources was aware that May 15 was the last day of open enrollment and also Staff Appreciation Day. Because of our heavy involvement in both activities, we arranged to have two HR consultants set up with computers, benefits forms, and other resources in the Wood Center all day for employee convenience. Consultants also handled questions forwarded to them from the main office. The HR office was open and staffed until 2:45 p.m., with receptionists and a consultant available for last minute questions about open enrollment.</p><p>We agree that we could have done a better job of communicating and will plan to do so next year and we apologize for any inconvenience.</p> May 20, 2013 -- Staff Appreciation Day schedulinghttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>SUGGESTION</b></span><br /><br /> Staff Appreciation Day was awesome this year. I know a lot of hard work went in to making it successful. Perhaps next year it could not coincide with both the last day of open enrollment and the day final grades are due. This would allow for more people to participate in the day's events.<br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><br /> There are many considerations when scheduling Staff Appreciation Day, including commencement and making sure to include those employees on nine and ten month employees go off contract. We also take into consideration, the school district calendar, other major events on campus, building schedules and the chancellor's schedule. Employees have also indicated that Mondays, Tuesdays and Fridays are the least optimal days. Because Staff Appreciation Day fell on the same day as open enrollment, Human Resources consultants were asked to be a part of the health and resource fair at Wood Center to make it more convenient for those employees who waited until the last day to turn in their forms. </p> May 17, 2013 -- HR staffing on last day of open enrollmenthttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span><br /><br /> Who decided that it would be appropriate to put a message on the main HR phone (x7700) that says that the HR office is closed from 1 - 5 p.m. May 15 due to Longevity Awards?  Perhaps that person didn't realize that May 15 is the last day of Open Enrollment and there may be some employees who might have a last minute question. Longevity Awards are important, but it would have been great to leave someone who is not receiving an award at the office. </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><br /><b>Brad Lobland, UAF Human Resources</b><br /><br /> The Office of Human Resources was aware that May 15 was the last day of open enrollment and also Staff Appreciation Day. Because of our heavy involvement in both activities, we arranged to have two HR consultants set up with computers, benefits forms, and other resources in the Wood Center all day for employee convenience. Consultants also handled questions forwarded to them from the main office. The HR office was open and staffed until 2:45 p.m., with receptionists and a consultant available for last minute questions about open enrollment.</p><p>We agree that we could have done a better job of communicating and will plan to do so next year and we apologize for any inconvenience.</p> May 17, 2013 -- Form frustrationhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span><br /> Why is it that HR consistently creates PDF files which don't have forms fields that can be filled in electronically?  Not only are fields that can be filled in convenient but they also reduce any kind of transcription errors that come from poor handwriting. The most recent relevant form is the <a href="http://www.alaska.edu/files/benefits/FY14-UAChoice-Enrollment-750-HDHP.pdf" target="_self">FY 14 UA Choice Enrollment Form</a>.<br /><br /> This lack of quality control before publishing PDFs that should have form fields is both mind-boggling and frustrating at the same time.<br /><br /><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><br /><br /><b>Erika Van Flein, UA Human Resources</b><br /><br /> Great suggestion. We'll make sure they are enterable next year. Eventually, we would like to have an online enrollment, but the current version of Banner doesn't support it. The system was not created with this in mind, and it's something that will require additional resources to implement. We're looking at other options too. <br /><br /> As a result of your Grapevine question, UAF Marketing and Communications staff created enterable forms for tuition waivers this morning and they will be made available online soon.</p> May 16, 2013 -- Music wing construction disruptionhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>With finals week not ending before Saturday, May 15, how is it that the construction in the Music Wing forced an Art/Music/Theatre/Film Multimedia Lab to be emptied before May 12? When did such construction projects take priority from academics?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Martin Klein, Facilities Services</b></p><p>Scheduling construction projects a UAF can be a challenge. The contractors frequently have a large amount of work to do and we ask them to do it in a very short summer window. This project has a projected completion date before the start of school in the fall to avoid disruption to academic activities. Our apologies for the inconvenience you may have experienced with this start up, but hopefully this will allow less disruption next fall.</p><p>For more information about construction projects, visit <a href="http://www.uaf.edu/construction" target="_self">www.uaf.edu/construction</a>.</p> May 15, 2013 -- Polar Perk dining optionshttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is there a way to get a schedule ahead of time for the Polar Perk daily lunch special? Since there is only one option available each day, it would be nice to plan ahead for the items that sounds appealing.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Polar Perk is trying some new items in an effort to determine the best food options for the summer. UAF Dining anticipates posting a set menu for Polar Perk for the summer after the Memorial Day holiday.  Breakfast pastries, grab and go sandwiches and salads will always be available during the summer. The menu will be posted at <a href="http://www.uafdining.com " target="_self">www.uafdining.com</a>.<br />  </p> May 13, 2013 -- Wood Center dining hours this summerhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Are the dining locations going to be available at the Wood Center through the summer?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thanks for your inquiry regarding the summer hours in the Wood Center. University officials have been working diligently to ensure food service is available at multiple locations around campus this summer. As such, the summer food service hours on campus will be as follows:<br /><br /> Wood Center (Monday - Friday):  7:30 a.m. - 2 p.m. (lunch:  11 a.m. - 1:30 p.m.)<br /> West Ridge Cafe (Monday - Friday):  7:30 a..m. - 3 p.m.<br /> Campus Cache (located inside MBS):  Monday - Friday 1 p.m. - 5:30 p.m. / Sat. - Sun. 8 a.m. - 2 p.m.<br /> Museum Cafe (7 days per week):  10 a.m. - 4 p.m.<br /><br /> Lola Tilly Dining Commons will also be open for lunch and dinner during the summer. Please check</p><p><a href="http://www.uafdining.com" target="_self">www.uafdining.com</a></p><p>for hours of operation as hours may vary. Please note the website will be up-to-date after May 20 as times are currently being finalized with visiting groups.</p> May 10, 2013 -- Dog pettting in Rasmuson Libraryhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><span style="color: rgb(255, 0, 0)"><b>SUGGESTION</b></span></p><p>Kudos to whomever arranged for dog petting in the Rasmuson Library at exam time. It was calming and uplifting for students, staff, and faculty (and the dogs were very happy as well).  This is an idea that should be repeated in many contexts and situations around UAF. Hoorah for fuzzy wellnness breaks!</p><p></p> May 9, 2013 -- Recycling program at UAFhttps://www.uaf.edu/grapevine/archives/2013-may/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><p>Various students and media outlets have said recycling is being discontinued on campus. Initially, it sounded like only the Taku dumpsters were being removed. Please clarify.<br /><br /> Is all recycling on campus going away, or are just the one set of dumpsters being removed?</p><div><p><font color="#ff0000"><b>RESPONSE</b></font></p></div><p>Recycling on campus will continue. We are just removing the Dumpsters from the Taku parking lot. While we will continue recycling waste generated as part of university operations, the university is no longer able to provide an open-access drop-off point for the public. For more information about other options for recycling items from your home, visit Interior Alaska Green Star online at <a href="http://iagreenstar.org">http://iagreenstar.org</a>.</p> Nov. 5, 2013 -- Nasal spray doses for flu shotshttps://www.uaf.edu/grapevine/archives/2013-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will flu shots tomorrow be available as nasal spray for kids?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>Erika Van Flein, UA Human Resources</b><br /><br /> There will be two on-site flu shot clinics on the Fairbanks campus.</p><ul><li>Wednesday, Nov. 6, from 2 p.m.-5 p.m. in Wood Center conference room C.</li></ul><p>Staff from Safeway will be onsite to give flu shots. All you need to bring is your Premera ID card, no payment is necessary.</p><p><b>The staff will have a limited number of the nasal spray doses. Kids have to be at least 8 years old; younger than that they should go to their pediatrician. It's important to remember this is primarily an employee clinic.</b><br /><br /> If you are not on the Fairbanks campus or are located at one of UAF's community campuses, please be sure to contact your provider or pharmacy for information on flu shots. The plan pays 100 percent of the allowable cost for routine immunizations such as flu shots.</p><p>For more information on preventive services covered at 100 percent of allowable charges, please visit <u>http://www.alaska.edu/benefits/health-plan/preventive-benefit/</u>.</p><p><b /></p> Nov. 1, 2013 -- Shuttle trackerhttps://www.uaf.edu/grapevine/archives/2013-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Can someone install a monitor to show the current location of the bus on the Nenena route?  I am a staff member and do not have a gold parking pass.  That means I have to get to work about 20 minutes early if I want to be on time to my office…and at times, it can take up to an additional 20 minutes to get to my car in the evening.  There are times I need to leave during the day (from the Eielson pick up) and have no idea when a bus will arrive so I have no way to judge if I need to walk.  Since there are so many small pebbles being used on the sidewalk and crosswalks now, walking has become a hazard.  I am clumsy and wear sensible shoes, but don’t have strong ankles – it would be very easy for me to trip and fall.<br /><br /> One time, I called 474-RIDE to find out where they were and was greeted by a curt (read: rude) person who informed me that the bus system is not my taxi.  I realize it is not my taxi, however when bus drivers are changing out for a needed break, there is the possibility of making riders late for doctor appointments or picking up children.  We don’t have a choice when it comes to parking on campus, but we shouldn’t be treated like second class citizens either when all we are trying to do is get our business (profession and personal) done.  A monitor showing the current location of a bus in a busy pickup/drop off area is not an unreasonable request.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>Martin Klein, Facilities Services</b><br /><br /> Our apologies for any phone service you received that was less than courteous. The phone calls can on occasion come pretty fast an furious and it sounds like you caught a dispatcher when they were particularly stressed, but even so they should treat you in a professional manner. We are working on getting the shuttle tracker in Nenana back up and have also looked at placing a unit in the Eielson Building.  Unfortunately placing one is not quite as simple as one would think, but we will probably get there.  In the meantime you may not be aware that the realtime shuttle location can be found anytime on the web from any computer at <a href="http://www.uafshuttle.com/" target="_self">uafshuttle.com</a>.  You can also check the location from your smartphone using the <a href="https://itunes.apple.com/us/app/uaf-mobile/id373437703?mt=8" target="_self">UAF Mobile app</a>. <br /><br /><b /></p> Nov. 1, 2013 -- Power outage notificationhttps://www.uaf.edu/grapevine/archives/2013-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why wasn't there any notification sent out about whatever blew up at the Power Plant on the 29? A text message on the Nixle system would have been good. It would have been helpful to know about what caused the foul smell outside and the estimated time the power would be back on.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>Michelle Renfrew, director Marketing and Communications</b><br /><br /> The university uses a variety of communication mechanisms to inform the public and the campus community of an issue or emergency situation. During this power outage, information was posted on the UAF on Alert website (uafalart.alaska.edu), shared on social media platforms like Twitter and Facebook, and recorded on the UAF hotline at 474-7UAF (7823). These communication channels are the primary tools we use to share information in non-emergency situations, such as short-term outages. While text messaging systems like Nixle or our new system, Blackboard Connect, are useful tools to communicate urgent information, we try to reserve those tools for emergencies and situations where public safety is at risk.<br /><br /> We encourage all employees and students to check their information in our alert system and make sure it is up-to-date. Visit <a href="http://uafalert.alaska.edu" target="_self">uafalert.alaska.edu</a> and click on the red button to get to the updates page.<br /><br /> The power outage was caused by an electrical fault which disconnected power and knocked the plant's main boilers offline. The fires in the boilers smoldered, which caused smoky conditions in the area. There was no fire in the plant. The most current information was shared as we received it. <b /></p> April 23, 2013 -- Shuttle buses and pedestrianshttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><p>Could somebody please explain to the shuttle drivers that pedestrians in crosswalks have the right of way? This isn't just a good idea; it's the law. Yesterday one finally stopped six inches away from me. As an act of impudence, the driver honked his horn three times. So much for safety and courtesy.  </p><div><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><span style="color: rgb(0, 0, 0)"><b>Sarah Mousseau, UAF Transportation Services</b></span></p></div><p>UAF shuttle drivers should yield to pedestrians in the crosswalks and come to a complete stop if pedestrians are crossing or preparing to cross. However, there are some conditions that could lead up to the type of situation you described, including poor traction for vehicle and/or pedestrian, poor visibility which can be affected by the time of day, weather conditions and foliage as well as structures that affect line of sight. That said, if you have an issue, please call 474-RIDE(7433) and let us know when the incident takes place, so we’ll be able to better address the issue.</p><p>Included here are some important safety tips for using the crosswalks that are located throughout campus. Whether you walk, bike or drive, take a few seconds to read and follow these crosswalk safety guidelines:</p><p><b>PEDESTRIANS: </b></p><ul><li>Always cross at marked crosswalks.</li><li>Obey any pedestrian signals and look left right left. By doing this you insure that the road is clear in both directions before crossing.</li><li>If a vehicle approaches, make eye contact with the driver to be sure they see you before you cross.</li><li>Look before walking past stopped vehicles. Do not cross just because a driver waves you on. Be sure all lanes are clear first.</li><li>Remember that bicyclists are not considered pedestrians unless they are walking their bikes. Otherwise, they are considered vehicles.</li></ul><p><b> BICYCLISTS:</b></p><ul><li>Yield to pedestrians. </li><li>Remember that bicyclists are not considered pedestrians unless they are walking their bikes.</li><li>Obey vehicular traffic signals and laws on the roadways. </li><li>Use extra caution as you transition between bike paths, roads and sidewalks. Be aware that your actions are unpredictable to drivers and pedestrians.</li></ul><p><b>DRIVERS:</b></p><ul><li>Yield to pedestrians in the crosswalks and at intersections.</li><li>Be prepared to stop at all marked crosswalks. Stay alert and reduce speed in areas with crosswalks.</li><li>Come to a complete stop if pedestrians are crossing or preparing to cross.</li><li>Never pass another vehicle that has stopped or is slowing down at a crosswalk.</li></ul> April 11, 2013 -- Chancellor Rogers meeting with studentshttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><p>Does Chancellor Rogers have weekly lunch with students like previous chancellors did?</p><div><p><font color="#ff0000"><b>RESPONSE</b></font></p></div><p>No, Chancellor Rogers doesn't have a standing meeting with students on campus at this time. However, he meets with the ASUAF president and vice president two or three times a semester and hosts student forums usually about once each semester. Student groups are welcome to <a href="http://www.uaf.edu/chancellor/participation-form/" target="_self">submit a request</a>  to have Chancellor Rogers attend a specific event. He participates in many student activities throughout the year including Scholarship Breakfast, Orientation, Research Day and many others.</p> April 11, 2013 -- On campus room selectionhttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><div>Apparently Residence Life "room selection" is only for students who presently live on campus (though those students can "pull in" an off-campus student as a roommate or as part of a group). This means that exchange students or study-abroad students lose almost all priority, regardless of class standing, when they leave, even if they plan to return to on-campus housing. Obviously, they cannot homestead a room, but couldn't UAF allow them to select a room by proxy? UAF encourages students to apply for exchange or study-abroad but then "punishes" them by giving them low priority for housing when they return. <br /><p><font color="#ff0000"><b>RESPONSE</b></font></p></div><p><b>From Laura McCollough, Residence Life</b></p><p>Thank you for voicing your concern about selecting housing. The process of Room Selection does give priority to current residents. The proxy option is available to current residential students or non residents (exchange students, study abroad). We have already worked with a study abroad student and helped them select their room for fall 2013. If you would like to reserve an on campus room for fall 2013, please email housing and we can work with you. Or, if you have contacts on campus, they can submit your proxy form for you. You can email <a href="mailto:housing@uaf.edu" target="_self">housing@uaf.edu</a>.  I look forward to hearing from you.</p> April 10, 2013 -- Tuition waiver benefit for employeeshttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><div>I saw that the tuition waiver has been upped to eight credits per semester. Does this mean the annual number is now 16 credits?<br /><p><font color="#ff0000"><b>RESPONSE</b></font></p></div><p>Employees may take up to eight credit hours of university course credits per semester, with no tuition fee, to a maximum of 16 credit hours per calendar year (including Summer Sessions).<br /><br /> The updated employee educational benefits regulation is <a href="http://www.alaska.edu/benefits/tuition-waivers/" target="_self">online</a>.</p> April 10, 2013 -- Motorists taking up two parking spaceshttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION<br /></b></font></p><div><p>Has parking services ever considered ticketing vehicles that take up more than one parking spot? How is taking up more than one spot different than parking in an incorrect lot because it means that someone who should be able to park there can't (especially with gold lots)?<br /><br /><font color="#ff0000"><b>RESPONSE</b></font></p> Parking Services does cite vehicles taking up more than one parking spot, but doesn't always come across the particular vehicle. If you notice a car taking up two spaces you can always call Parking Services at 474-PARK(7275) to let them know.</div> April 8, 2013 -- Tuition waiver benefithttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div><p>I saw that the tuition waiver has been upped to 8 credits per semester.  Does this mean the annual number is now 16 credits?</p><p><font color="#ff0000"><b>RESPONSE</b></font></p> Employees may take up to eight credit hours of University course credits per semester, with no tuition fee, to a maximum of 16 credit hours per calendar year (including summer session).<br /><br /> The updated employee educational benefits regulation and more information about tuition waiver is here: <a href="http://www.alaska.edu/benefits/tuition-waivers/" target="_self">http://www.alaska.edu/benefits/tuition-waivers/</a><br /><p><br />  </p></div> April 7, 2013 -- ABM contractor kudoshttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><span style="color: rgb(255, 0, 0)"><b>SUGGESTION</b></span></p><p>KUDOS TO ABM! It is so nice to walk into a bathroom and it look & smell clean, not have garbage cans overflowing and be supplied with paper products! The floors of the buildings are getting vacuumed and the open access areas are cleaner! </p> April 7, 2013 -- Chancellor's Gala fundraiserhttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>How much did the Chancellor's Gala bring in for the Circle of Hope project and the dental hygiene program?</p><div><font color="#ff0000"><b>RESPONSE</b></font></div><p>The UAF Chancellor’s Gala raised $25,000 for the Greater Fairbanks Community Hospital Foundation to support the Circle of Hope Breast Cancer Program at Fairbanks Memorial Hospital and $25,000 to support CTC’s dental assistant and dental hygiene program. </p> April 7, 2013 -- Biometrics requirement questionhttps://www.uaf.edu/grapevine/archives/2013-April/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>I've heard about the new biometrics requirement that will be phased into our health care. Based on what I've read so far it mostly lists BMI as an indicator of health. I have reservations about this as BMI can seriously mis-represent a certain population; that is healthy people who have a high muscle mass and healthy body fat percent can be categorized as obese by BMI calculations. Has this been discussed? Will there be other alternatives offered if this is the case? My husband and I fall into this category.<br />  </p><div><font color="#ff0000"><b>RESPONSE</b></font></div><p><b>From Erika Van Flein, UA Human Resources</b></p><p>The proposed wellness program will collect biometric information from participants, to include such measures as cholesterol, glucose, blood pressure, weight and waist circumference. BMI is a calculated measure from weight and height measurements and is a useful tool for determining risk but mostly on a population level. As you point out, it has shortcomings when applied to some individuals. For this reason, BMI will not be a sole determinant in evaluating risk for an individual. The messaging from the Joint Health Care Committee and the university have not emphasized BMI when describing the wellness program.</p><p><a href="http://www.alaska.edu/voice/2013/march-2013/system-news/health-care/" target="_self">Statewide Voice article</a>. </p><p>Today's <a href="http://tinyurl.com/d39vrlr" target="_self">health tip</a> from WIN for Alaska was about the importance of waist circumference in determining risk for heart disease and diabetes. <br /><br />  </p> June 28 , 2013 -- Commemorative plaquehttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>There is a plaque on the bench on the corner of Sheenjek and Yukon, but it is too faded to read. What did it used to say?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Marianne Freelong, Facilities Services<br /></b></p><p>Thank you for your question. The plaque honors a former UA employee and reads:</p><p>In loving memory or our beloved friend, Michelle Combellick (1951-2005)<br /><br /> Her walk through life was an inspiration to so many of us, both physically and spiritually.<br /><br /> We will always remember her as we walk through our life's journey.<br /><br /> The Care Bears<br /><br />  </p> June 26 , 2013 -- UAF search featurehttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>When I go to do searches (in the upper right side of the main www.uaf.edu page) on the UAF website, why do results for UAA and UAS always come up first? I have to sort through several links that sound like what I am looking for but for the wrong school.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Rosen Kehayov, OIT lead infrastructure application architect<br /></b></p><p>Thank you for bringing this to our attention. It appears that the search in the UAF banner was pointing to the default search collection which includes all UA domains (UAA, UAS, UAF, and SW) instead of pointing only to UAF and SW domains. I have fixed that for the main UAF page and we're working on fixing it for the rest of the sites.<br /><br />  </p> June 24, 2013 -- Eielson stairwellhttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Something seems to have died in the stairwell of Eielson. Is there anyway to freshen the air? It's most unpleasant to walk through these days.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Marianne Freelong, Facilities Services<br /></b></p><p>Thank you for providing this notice. Several FS employees checked the first floor of this stairwell and concurred that it indeed needs a good cleaning. No animals were found. The custodial contractor will be cleaning it in the next few weeks.<br /><br /> Although we did not detect a smell from it, there is a pipe coming from the building that will be capped off and covered up at some point this summer as time permits. </p><p>To expedite requests about facilities, please contact dispatch directly at 474-7000 or send an email to <a href="mailto:dispatch@fs.uaf.edu" target="_top">dispatch@fs.uaf.edu</a>.</p> June 21, 2013 -- Restrooms in Signers' Hallhttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>The single person stall bathrooms on the first floor of Signers' Hall really need a vacant/occupied deadbolt lock. The only way to know if someone is in there is to yank on the handle and the door is either locked or not. It is an awkward situation on both sides of the door. If the deadbolt was installed, it would easily indicate "Vacant" when empty and "Occupied" when someone is using it. <br /><br /> Also, do those bathrooms get cleaned very often?  They are very grimy looking.  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Marianne Freelong, Facilities Services<br /></b></p><p>Thank you for your suggestion. Facilities Services has submitted a work order to install the "occupied/vacant" slide locks on both bathroom doors in Signers' Hall and custodial services has been asked to do a thorough clearning of the bathrooms.</p><p>To expedite requests about facilities, please contact dispatch directly at 474-7000 or send an email to <a href="mailto:dispatch@fs.uaf.edu" target="_top">dispatch@fs.uaf.edu</a>.</p> June 21, 2013 -- Reserved parking in Eielson gold lothttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I've noticed that the Eielson gold lot now has a space reserved for OIT. There were also three spaces blocked by cones when I arrived this morning. It costs quite a bit to purchase a gold lot pass. Are spaces slowly disappearing for a reason? Thanks!</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Debbie Hanson-Hill, Parking Services<br /></b></p><p>The OIT space is a temporary relocation due to construction closures only. There is also a short two-week closure of several spaces in the West Eielson lot while construction takes place on the upper floors of the Eielson building. This closure should be completed by the end of June.<br /><br /> Please bear with us during this busy construction time. Should you have any problem finding a space in West Eielson, please contact Parking Services at 474-PARK(7275) for assistance. We will be monitoring the spaces on a routine basis.</p> June 10, 2013 -- Fire alarm in Grueninghttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is there any way to ratchet down the sound level on the fire alarm in Gruening?  The alarm went off today and I was one of a line of people going down the stairs wincing in pain with fingers in ears. I know the alarm must be clearly hearable, but is hearing damage really necessary?  And if firefighters were giving instructions or someone injured were calling for assistance, no one could hear them.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Doug Schrage, Fire Chief</b></p><p>Thank you for bringing this to my attention. In following up on your concern, I consulted the Department of Environmental Health, Safety and Risk Management; the Alarm Shop; and the UAF Fire Marshal. What I've learned is that this is an issue that has been raised before. Extensive noise sampling was conducted at least twice, most recently in 2008. While the sound level was determined to be very high, it is at the minimum level permissible to ensure that the alarm can meet the audible standard in all areas of each floor. Unfortunately there is no short-term solution that we know of. The only way to reduce the noise would be to add horns in the remote areas of the building, which the current system cannot currently accommodate. We are committed to following up on this. In the mean time, the best thing we can do is take all reasonable means to prevent accidental alarms.</p> June 3, 2013 -- UAF Dining summer hourshttps://www.uaf.edu/grapevine/archives/2013-june/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p><span style="color: rgb(0, 0, 0)">I've noticed that <a href="http://uafdining.com/" target="_self">Dining Services</a> website has not been updated with summer hours before/on opening day for all summer dining locations; The Lola Tilly Commons hours are still not posted. Not only does this reduce the amount of people who could have used the facilities, but it also causes problems for those trying to plan conferences here on campus. When will hours be posted for Lola Tilly? I know they are subject to change, but currently there are no hours posted and they opened May 29.<br /></span></p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b /></p><p>Included below is the flier listing the hours for Lola Tilly. UAF Dining has been asked to update the site as well. Conference organizers need to work with UAF Dining Services directly because they are only scheduled to be open for hours in which conferences are booked. They plan the food preparation based number of individuals (plus about 10 percent), so if someone anticipates bringing a conference on campus, they need to work directly with dining to ensure there is enough food to accommodate everyone.</p><p><a href="/grapevine/LTC-Summer-Hours.pdf" target="_self">Lola Tilly Commons flier (pdf)</a></p> Nov. 2, 2012 -- UAF Memes page on Facebookhttps://www.uaf.edu/grapevine/archives/2012-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is the UAF Memes Facebook page managed by the UAF marketing team? <br /><br /><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Andrew Cassel, social media coordinator</b></p><p>The UAF Memes page was created and is administered by students.</p> Nov. 2, 2012 -- ASUAF ballot initiative procedureshttps://www.uaf.edu/grapevine/archives/2012-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What is the proper way for UAF students to get a ballot initiative placed onto the ASUAF ballot in any given semester?<br /><br /><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Anne Williamson, ASUAF</b><b>Office Manager</b></p><p>There are two ways to do this. One way is to pass a referendum through the student Senate; this is typically done by attending a Senate meeting (Sundays at 4 p.m. in the Alumni Lounge of Constitution Hall,) and garnering support for your cause among the senators, who will then vote whether or not to place it on the ballot. Note: It is highly unlikely for a referendum to pass though the senate within the course of a single meeting.<br /><br /> The second way is to submit a petition signed by a percentage of the student body. If the initiative proposes a constitutional change, then signatures of 10 percent of the student body (registered for that semester) are required. All other initiatives require 5 percent.  <br /><br /> This petition must follow the format outlined in the ASUAF Elections Manual (Section 400 & 1100; available online at <a href="http://www.asuaf.org" target="_self">www.asuaf.org</a>.) and must be submitted to the ASUAF office by the announced petition deadline. The petition is then reviewed by the Elections Board for validity. <br /><br /> It is highly recommended that the sponsor of any initiative communicate early with the Elections Board or the ASUAF Office Manager/Adviser regarding proper language and procedure.</p><p>ASUAF's governing documents are all online, but I am more than happy to walk a student through the process.</p><p>Contact Anne Williamson at<a href="mailto:aewilliamson@alaska.edu"> aewilliamson@alaska.edu</a> or call 474-5153.</p><p><br />  </p> Nov. 2, 2012 -- Soft closure planned for the holidayshttps://www.uaf.edu/grapevine/archives/2012-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is the UAF going to do a soft closure this year during the holidays?<br /><br /><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Brad Lobland, interim director UAF Human Resources</b><br /><br /> UAF is planning a soft closure Jan 2 – 4, 2013.  Dec. 17 – 21, 2012 is not considered an official soft closure however, departments can encourage leave during this time as long as pertinent operations are staffed. Additional communication to campus is forthcoming.</p><p>If you have questions about the soft closure and leave during that time, please contact UAF Human Resources at 474-7700.</p> Nov. 2, 2012 -- Position descriptions for recently vacated positionshttps://www.uaf.edu/grapevine/archives/2012-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b><br /></span></p><p>Will the positions formerly held by Mike Earnest and Robert Holden be filled as they are currently written?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From the supervisors Raajkumar Kurapati and Mike Sfraga</b><br /><br /> Robert Holden's position is expected to be filled by a contracts manager who will be responsible for overseeing the dining and bookstore contracts. Both of these are outsourced functions and are managed and staffed by third party vendors. In the interim, Associate Vice Chancellor Raajkumar Kurapati, is serving as the point of contact for related issues.<br /><br /> Libby Eddy is the acting registrar for UAF. The position will be evaluated at the end of the semester and applicable changes, if any, will be made at that time. <br />  </p> Nov. 1, 2012 -- Licensing and trademarkhttps://www.uaf.edu/grapevine/archives/2012-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b><br /></span></p><p>I didn't notice Sunrise Bagel and Espresso listed on licensed users of the UAF Bear trademark as show at <a href="http://www.uaf.edu/aux-bus/trademark/" target="_self">http://www.uaf.edu/aux-bus/trademark/</a> yet the business prominently displays the UAF Bear at their College Road location. Has the list not been updated or is Sunrise Bagel and Espresso not in compliance with the usage terms of the UAF Bear?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>The list at <a href="http://www.uaf.edu/aux-bus/trademark/" target="_self">www.uaf.edu/aux-bus/trademark/</a> is of licensed vendors, those who are approved to produce items that contain the UAF trademarks. It doesn't include every organization that receives permission to use the logo on a one-time or ongoing basis. While Sunrise Bagel & Espresso is not selling UAF merchandise, they are demonstrating their support of UAF by displaying a sign with UAF trademarks. As is required of anyone who wishes to use a UAF trademark, their sign was reviewed and ultimately approved by Marketing and Communications staff members. More information about using UAF logos and trademarks appropriately is at <a href="http://www.uaf.edu/logo/" target="_self">www.uaf.edu/logo/</a> and art for review can be sent to <a href="mailto:logo@uaf.edu" target="_self">logo@uaf.edu</a>.<br />  </p> Oct. 29, 2013 -- Update on wellness providerhttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Please provide an update on the university's wellness provider.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Erika Van Flein, UA Human Resources<br /></b></p><p>Recently, the University of Alaska and WIN for Alaska appeared in court for a hearing to determine whether UA could proceed to award the new wellness contract to Healthyroads, while WIN for Alaska exercised its administrative rights to protest the award.<br /><br /> Last week, the judge in the case issued a decision that UA could proceed with awarding the contract while WIN’s protest continues.  The judge concluded that not awarding the contract was not in the best interests of the university and that WIN for Alaska did not have a reasonable probability of success with its claim. This means that UA is able to resume discussions with Healthyroads to get our new wellness program up and running as soon as possible.  We hope to be able to begin services with Healthyroads shortly after the new year.<br /><br /> The process isn’t over, and WIN is pursuing other administrative options to protest the award. We’ll keep you informed with updates as we’re able to provide them.<br /><br /> For more information on the Healthyroads program, go to <a href="http://healthyroads.com" target="_self">healthyroads.com</a> and click on “how it works,” then read more about the online wellness portal and the lifestyle coaching programs.</p> Oct. 29, 2013 -- Parking in Chapman lothttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Most days the Haida parking lot near Chapman is filled with poorly parked cars. Some days, it looks like four or five extra cars could fit in the lot if only people had parked straight/in front of the head bolts.</p><p>Is it possible to repaint the stripes on the fence so it is clearer where the spaces are? (And maybe hassle cars that are poorly parked and stay parked in the lot for days on end?)</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Martin Klein, Facilities Services</b></p><p>As this is a tight gravel lot with no stripes most users align on the headbolts when they park. Occasionally the mix of large and small vehicles parking in the lot can make for some inefficient space usage. We do encourage users to park centered upon the headbolts and will likely repaint the marks on the bullrail in the summer. If you see a vehicle parked in a manner that blocks multiple parking spaces don't hesitate to contact parking services at 474-PARK and they will investigate.</p> Oct. 29, 2013 -- Pedestrians on Thompson Drive and Geist Roadhttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Twice in the last two weeks, I've almost been hit by someone turning left from Thompson Drive onto Geist Road, while I was in the crosswalk crossing Geist. Is there anything that the university can do to make that a safer intersection?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From<span id="snippet_1"> Doug Schrage, interim police chief</span></b></p><p>Thank you for letting us know about your concern. That areas is primarily under the jurisdiction of the Alaska State Troopers, however I have discussed this with UAF police officers and have asked them to be observant when enforcing traffic in that area.</p><p><b><span id="snippet_1"><br /></span></b><br /><br />  </p> Oct. 28, 2013 -- Flu shot clinics on the Fairbanks campushttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will flu vaccines be made available free to staff and faculty at UAF this year? I understand that they are for students.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From<span id="snippet_1"> Erika Van Flein, UA Human Resources<br /></span></b><br /> There will be two on-site flu shot clinics on the Fairbanks campus.</p><ul><li>Tuesday, Oct. 29 from 9 a.m.-noon in Room 109C Butrovich (that's the small conference room near the Board of Regents' conference room, on the first floor of the Butrovich Building).</li></ul><ul><li>Wednesday, Nov. 6, from 2 p.m.-5 p.m. in Wood Center conference room C.</li></ul><p>Staff from Safeway will be onsite to give flu shots. All you need to bring is your Premera ID card, no payment is necessary. <br /><br /> If you are not on the Fairbanks campus or are located at one of UAF's community campuses, please be sure to contact your provider or pharmacy for information on flu shots. The plan pays 100 percent of the allowable cost for routine immunizations such as flu shots.</p><p>For more information on preventive services covered at 100 percent of allowable charges, please visit <a href="http://www.alaska.edu/benefits/health-plan/preventive-benefit/" target="_self">http://www.alaska.edu/benefits/health-plan/preventive-benefit/</a>.<br />  </p> Oct. 22, 2013 -- Smoke-free initiativehttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>There was a suggestion was raised in the Faculty Senate, originally put forward by UAA students, that the university property go smoke free. I have been told this would be fairly easy to implement in Anchorage, but the senate thought it would be difficult in Fairbanks. I agree, however I wonder if an alternative could be considered? Could certain parts of campus be designated as smoke free such as the walk-through area between Rasmuson Library, Gruening, Wood Center and the Bookstore. There are often many people smoking in this area, it's difficult to walk between these buildings without having to breathe the secondhand smoke. Perhaps benches and ashtrays could be relocated to out-of-the-way areas but still near enough to be useful. Also, it would be nice if the rule banning smoking within 50 feet from buildings was enforced. I often see it violated. That way smoke would not end up inside the classrooms via the air-intakes and doorways. Thanks for considering this.<br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Kris Racina, <span id="snippet_1">AVC, University and Student Advancement</span></b></p><p>UAF has been invited by the Alaska Tobacco Prevention and Control Program and the Interior Alaska Coalition of Tobacco-Free Advocates to participate in the Fresh Air Campus Challenge. This effort is designed to encourage all institutions of higher education in Alaska, Idaho, Oregon and Washington begin the process of going smoke- or tobacco free by the end of 2013.<br /><br /> UAF is in the process of forming a committee to explore the possibilities as well as the constraints and challenges of this initiative. The committee will seek input from stakeholders affected groups as to the advisability of going tobacco free and the methods of incrementally moving toward a tobacco-free campus, if we do decide to go in that direction. <br /><br /> According to the Fresh Air Campus Challenge, smoke-free policies can reduce tobacco use by preventing initiation and make it easer for smokers to quit. However, smoking is culturally and socially acceptable in many international groups, and here at UAF we also have residential students who smoke. As we explore the issue, we need to be mindful of how a new policy may affect those groups. It may be that a compromise will be considered, but currently no decisions have been made. <br /><br /> If you're interested in serving on the committee, please contact me at  <a href="mailto:khracina@alaska.edu" target="_self">Kris Racina</a>.</p><p>To learn more about the challenge, visit <a href="http://www.nwcphp.org/communications/news/fresh-air-campus" target="_self">www.nwcphp.org/Fresh-Air-Campus. <b><br /></b></a></p> Oct. 22, 2013 -- Soft closure limited to one dayhttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why is there just one day of soft closure this year? <br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Brad Lobland, Human Resources<br /><br /></b>In addition to the paid holidays (Dec. 25-26 and Jan. 1-2), this academic year’s university holiday closure will be Dec. 27, 30, and 31, 2013. Employees are encouraged to take leave during this period. Departments with essential employees are exempt from the university closure. <b>Due to the dates of the academic calendar this year, the soft closure will be limited to Jan. 3. Employees who want to take additional time off should work with their supervisors to coordinate leave time.</b><br /><br /> Jan. 3 is also the beginning of Wintermester, so offices providing direct services to students should remain reasonably staffed. However, employees are encouraged to participate in the soft closure on Jan. 3, but are not required to take leave. Employees may choose to work even if the department is closed, or take annual leave or leave without pay. Holiday pay for those eligible will not be affected regardless of the type of leave taken.<br /><br /> Employees should be aware that retirement eligibility (PERS and TRS) may be affected if your leave without pay exceeds ten 10 days in a calendar year. Once the business hours for a department have been determined and announced by the supervisor, employees should coordinate with their supervisor regarding leave options and schedules. Departments that have circumstances requiring employees to work during the holiday closure (Dec. 27, 30 and 31) should notify UAF Human Resources before Dec. 17. If you have any additional questions, please contact Human Resources at 474-7700.</p> Oct. 21, 2013 -- Credit cards at the UAF Post Officehttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>What is the reason for the post office on campus not taking credit cards?  I heard it had something to do with no Internet connection down there, but that doesn't seem like a good reason. It's a serious inconvenience in this cashless day and age.<br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From John Renfro, Post Office Manager<br /><br /></b>Due to the contract that UAF has with the U.S. Postal Service, contract units are not allowed to accept credit card payments on any of their services.<br /><br /> In the near future, the UAF contract post office will be able to accept credit card payment for post office box rental payments. The Bursar's Office is now accepting credit card payment for those rentals.</p> Oct. 17, 2013 -- Strong smell on the shuttle bushttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Has anyone checked the big blue bus for emissions leaks? I've ridden in it a few times in the last two weeks and there is an odd smell. It gets worse when you sit further back. It's not strong, but it is there, and it makes it hard to breath. I've actually chosen to walk most mornings because of the situation, but soon it will be too cold for me!<br /><br /> If it hasn't been checked, it should be done immediately for the safety of the driver and the riders. <br />  </p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>From Todd Smith, FS vehicle and equipment supervisor</b><br /><br /> Thank you for bringing this issue to our attention. Each bus is given a thorough safety inspection daily to make sure everything operates as designed and no problems that need immediate attention. However, there are items that are not caught during this inspection. We have seve buses that run the daily routes. <b>If you identify a problem with any of the buses please call 7000 with the route name, the day, and the time that the problem was identified. </b>We are aware that out largest bus, which is mostly used on the Nenana Route can have diesel fume smells in the rear of the bus due to the location of the engine and possible wind conditions. It is scheduled to have a thorough interior cleaning in the near future, which should eliminate any residual odors.<br />  <br /> We appreciate being notified of any safety condition observed with any university-owned vehicle. It's also helpful to have either the license plate number or the vehicle or bus number, if possible when reporting the issue. You can always fill out an <a href="http://www.uaf.edu/safety/unsafe-condition/" target="_self">unsafe condition report</a> if you feel that there is an immediate concern.</p><p>Please be aware that the most efficient way to resolve the issue is to contact Facilities Services dispatch right away at 474-7000. <br />  </p> Oct. 17, 2013 -- Filliing hand sanitizers on campushttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Who is in charge of filling the hand sanitizer units around campus? They all seem to be empty on the lower campus right now.  And there are plenty of nasty colds going around. It's really ooky if you tap the dispenser and find it empty, and know you've just infected yourself with the germs from whomever had tried unsuccessfully to operate it before you.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thank you for bringing this to our attention. The ccustodial ontractor has been asked to address this. They should all be filled now. If you continue to see missed or empty hand sanitizer dispensers please call 474-7000 and we will make certain it is addressed.</p> Oct. 10, 2013 -- Annual medication collection eventhttps://www.uaf.edu/grapevine/archives/2013-october/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Is there ever a time to turn in expired prescriptions to the police department? Do they ever offer that program?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p><b>Douglas Schrage,  interim chief, UAF Police  Department</b></p><p>The UAF Police Department's annual medication collection event is scheduled for Oct. 26, to coincide with similar efforts by other law enforcement agencies in the Interior. As a general policy, the UAF Police Department accepts medications year-round that are turned in for disposal. Those medications get destroyed during normal evidence destruction runs. During the Medication Take Back program we do not destroy the medications, but turn them in to the Alaska Statewide Drug Enforcement Unit.</p> May 30, 2012 -- UAF Logo fees and fineshttps://www.uaf.edu/grapevine/archives/2012-may/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION<br /></span></b></p><p>This is in response to "UAF Logo Usage" as shared via <a href="http://www.uafcornerstone.com/2012/uaf-logo-usage/"><span style="color:#0D37A4">http://www.uafcornerstone.com/2012/uaf-logo-usage/</span></a></p><p>While I'm glad UAF Administration is not going to force fiscally strained departments to reprint new materials; this $1,000 fine is the stick - but I wonder where is the carrot?</p><p>UAF's own Marketing Department is in a building which displays the old logo (photo is on the campus map building): <a href="http://www.uaf.edu/campusmap/buildings/wells-fargo/"><span style="color:#0D37A4">http://www.uaf.edu/campusmap/buildings/wells-fargo/</span></a> and dealing with and enforcing the logo guidelines is their actual job.</p><p>I have always considered it my personal mission (and that of the Department I have chaired over a decade) to be strong student recruiters. We constantly promote UAF as do other departments like Music and Art. For the Film program I created an 8-second High Definition intro which uses the UAF logo in 3D glory. Yet all I (and others) have received is this threat of fees.  </p><p>Where is the "good job"?  "Nice work?" or funds for actually using the new logo in new promotional materials? Excuse me as I go look for a carrot...</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Michelle Renfrew, Director Marketing and Communications<br /></b></p><p>Thank you for your comments. You are absolutely right in that Marketing and Communications of all departments at UAF should be featuring the UAF logo in the appropriate way. We are currently working on updating the sign you're referring to and it should have been taken care of a long time ago. </p><p>UAF has many departments around campus who do a stellar job in promoting the university in a professional manner and consistent with the UAF brand guidelines. This is imperative to our success because we could not do it on our own.  We have many strong partners around campus and are grateful to those of you who promote the UAF mission is such a strong and positive way. Please keep up the great work.</p><p>We are currently working on a number of tools and templates for use on campus to make your jobs easier. I personally subscribe to the "carrot" philosophy as compared to the "stick". A strong brand provides many benefits to all of us and is much more than our logo. Our job at Marketing and Communications is to be a resource for campus and to help promote and communicate the many remarkable things we do every day.  </p><p>Please visit the <a href="http://www.uaf.edu/branding" target="_self">branding website</a> for more information.</p> May 22, 2012 -- Shuttle schedule during constructionhttps://www.uaf.edu/grapevine/archives/2012-may/index.xml<p><b><span style="color: rgb(255, 0, 0)">SUGGESTION</span></b></p><p>With the construction closing down the Nenana parking lot, perhaps the shuttle buses could run a regular morning schedule (approx 7:15am-8:30am) between Taku and Bunnell. After calling for a ride numerous times and waiting over 25 minutes, the employees were 10 minutes late this morning.<br />  </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p><b>From Sarah Mousseau, Transportation Manager</b></p><p>We did have some unexpected issues this morning, but don't expect future delays in service for our on-call shuttles. Our summer hours are 7:30 a.m. - 7:30 p.m. and we're on-call for all campus locations.</p><p>Drivers are aware of the specific service needs due to the construction and generally head to the Taku Lot first thing in the morning. If you have any further delays or questions, please contact 474-2494. </p><p>Call 474-RIDE (7433) for the on-call shuttle.</p> May 22, 2012 -- Displaced parking in East Bunnellhttps://www.uaf.edu/grapevine/archives/2012-may/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>The new engineering building is going to be built in 2014, but construction will start soon. What is going to happen to Gold parking lot decal holders? I suggest that S. Bunnell cover the metered parking to allow the East Bunnell gold decal holders to park in that lot. Maybe reduce the UAF vehicle parking slots too. Those vehicles can park at facilites. East Bunnell parking is going away very soon due to construction. Another thing are there going to be more handicap parking added to South Bunnell lot? If those in East Bunnell have to move more spaces are needed.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>UAF received half of the funding for the Engineering Building from the Legislature this year and construction is expected to begin in the spring of 2013.</p><p>Thank you for your feedback on the parking needs in that area. Parking Services will be making decisions about specific parking needs closer to the groundbreaking.</p> Monday, May 14, 2012 -- Gold permit parking during constructionhttps://www.uaf.edu/grapevine/archives/2012-may/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>With all of the construction on campus this summer, I know there will be greatly reduced parking. As a gold lot permit holder, will I still be guaranteed a parking spot?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>You shouldn't have any problem finding a space to park in your assigned gold lot. Should you experience any difficulty, contact Parking Services at 474-PARK(7275).  If you currently park in West Eielson, parking during the construction will be available in the South Bunnell gold lot. Gold lot spaces may be available in  East Bunnell, Chapman and Fine Arts lots, but due to limited availability, please contact Parking Services to get a pass to park in one of these lots.</p><p>A construction parking map and overview of projects is available <a href="http://www.uaf.edu/fs/departments/design-construction/" target="_self">online</a>.</p> Friday, May 11, 2012 -- Utilidor projecthttps://www.uaf.edu/grapevine/archives/2012-may/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>It looks like the utilidor project will cross the road. Will the road be closed? If so, is there an estimate as to when and how long?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Mike Ruckhouse, Facilities Services<br /></b></p><p>Yes, the utilities steam capacity expansion project to construct a new pathway for high pressure steam from the UAF Power Plan to West Ridge, will cross the Tanana Loop between the round-about and the SRC. The contractor expects to create a detour (temporary road) 50 feet to the North for a short time to accommodate two lanes of traffic. The work is expected to begin in the next few weeks.</p><p>Please watch for heavy equipment, flagger and signs. This summer is expected to be a rather busy construction season on campus. You'll want to allow extra time to get to your destination.</p><p>A construction parking map and overview of projects is available online.</p><p>Campus visitors may want to refer to the <a href="http://www.uaf.edu/files/fs/2012_construction_parking_map.pdf" target="_self">Construction Parking map (pdf)</a> or call 474-PARK for parking information.</p> Wednesday, Aug. 17, 2011 -- Cleaning white carpet design in Eielson Buildinghttps://www.uaf.edu/grapevine/archives/2011-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION<br /></b></span></p><p>With the large amount of white on the new logos in the carpet at the entrances of the Eielson building, how will they be kept clean?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Martin Klein, Facilities Services</b></p><p>A white design in a high-traffic entrance will create some cleaning challenges. We have carpet designs in the entrances to both the Elvey Building and the Patty Ice Arena. Our custodial contractor takes extra care to keep those carpets looking good and similar effort will be required in the Eielson Building.<br />  </p> Monday, August 1, 2011 -- Safety of Moore Hall structurehttps://www.uaf.edu/grapevine/archives/2011-august/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will Moore Hall be safe enough for students to move into this fall? I have some concerns over the safety of the building after what happened this summer.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE<br /></b></span><b><span style="color: rgb(0, 0, 0)">From Scott Bell, associate vice chancellor for Facilities Services</span></b></p><p>The Moore Hall parapet (the band around the top of the exterior walls which covers the wall/roof joint) is being replaced because it was installed incorrectly when constructed in the 1960s. UAF had a local structural engineering firm evaluate the building structure and they are very confident the building is safe for people to live in. The problem with the building parapet is not a structural problem. The new parapet will be made of lightweight materials and the work closely inspected to ensure it is well built.</p> Friday, Sept. 25, 2009 -- Seasonal flu vaccineshttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p /><p>Will non-H1N1 flu shots be given on campus again this fall? If so, will staff and faculty have to pay for them?</p><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p /><p>The university is working with a private contractor to try to set up a seasonal flu vaccine clinic for employees on the Fairbanks campus. If this becomes available, it will be advertised to staff and faculty. Under the current plan, the charges would be submitted through your insurance.</p><p>Feel free to contact your medical provider and request the seasonal flu vaccine there. </p><p /><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Thursday, Sept. 24, 2009 -- Electronic timesheetshttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Having recently come from a university that uses an online payroll system, I have been nothing but frustrated with UA's paper timesheet system. Paper time sheets represent a relic of the last century, not to mention a huge loss of time and paper resources. In 2005 Northwestern switched to ETES (Electronic Time Entry System). It handles all levels of university employment through email/web communications, even off-campus work-study employees.</p><p>I suggest your administrators contact Barry Sexton, Assistant Director of Payroll (<a href="mailto:b-sexton@northwestern.edu">b-sexton at northwestern.edu</a>). Barry was instrumental in integrating ETES into the NU Work-Study Office payroll system when I was a staff employee in the Financial Aid Office. Once UA switches over to an online system everyone will wonder why you didn't do it sooner!<span style="color: rgb(41, 97, 20)"><br /></span></p><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p /><p>Electronic timesheets and a companion issue, electronic grant effort reporting, are two projects that VCAS Pat Pitney is interested in moving forward. UAF HR is assisting her in the "discovery" phase of electronic timesheets and is in the process of vetting the costs and other issues in implementing electronic timesheets. The first phase will be to identify and contact other institutions which have implemented electronic timesheets. </p><p>We do need to free ourselves from paper, improve our reporting to federal agencies, improve our management reporting internally for grant expenditures, eliminate hours of employee time involved in printing, distributing, tracking, signing, alphabetizing, data-entering, alphabetizing again, storing and microfilming paper timesheets.</p><p>We thank you for providing another possible contact on this issue. Many of us are looking forward to the day when we can look back and say, "Remember when we had paper timesheets?" </p><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Wednesday, Sept. 23, 2009 -- Student services positionshttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p /><p>In the Chancellor's Convocation I heard a reference to student services staff in rural campuses added to work with regional, local high school students. Is this a newly funded position for each campuses? For the current year?</p><p /><p>P.S. Unfortunately because of sound quality and background noise, I wasn't able to hear all portions of the presentation.</p><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>Chancellor Rogers was referencing President Hamilton's request to the Board<br /> of Regents, which includes the previously grant-funded student services positions.<br /><br /> These positions are not yet funded. However, it is part of the proposed Student Success Initiative.</p><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Monday, Sept. 14, 2009 -- Google applications switchhttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p /><p /><p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p /><p /><p>A co-worker and her computer are having a heck of a time switching to Google Applications. Office of Information Technology specialists have practically lived in this office the past two weeks trying to fix the problems. What is UAF doing to address these problems? Might we have some more time to switch over - past the end of this year? Thanks.</p><p /><p /><p /><p /><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b><span style="color: rgb(0, 0, 0)">From <a href="mailto:karl.kowalski@alaska.edu" target="_self">Karl Kowalski</a>, <a href="http://www.alaska.edu/oit/" target="_self">Office of Information Technology</a> </span></b></p><p /><p /><p /><p>Not knowing the particular situation regarding your co-worker's computer, we cannot address specifics here. However, the vast majority of conversions have been smooth and uneventful. Support staff continue to be available to work with individuals that may have extenuating circumstances. <br /><br /> The university is still on target to have all users migrated by Dec. 31 and maintain a six-month forwarding beyond that. At this time, we do not anticipate extending the switch over beyond this date.<br /><br /> Additional questions can be sent directly to me at <a href="mailto:karl.kowalski@alaska.edu">karl.kowalski@alaska.edu</a>.</p><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Monday, Sept. 14, 2009 -- Registration pushhttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p /><p /><p><b><span style="color: rgb(255, 0, 0)">SUGGESTION</span></b></p><p /><p /><p /><p><span style="color: rgb(0, 0, 0)">There seems to be a major marketing/advertising push telling community members to "sign up for class!" before the last day of registration which is a week into classes being held.  I'd like to recommend that the advertising push happen earlier (say, mid-August) so that when those people in the community do decide to attend it's not a frustrating experience because the can't get admitted  immediately, can't get financial aid immediately, and they wont miss the first day of class.</span></p><p /><p /><p /><p /><p /><p /><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b><span style="color: rgb(0, 0, 0)">From <a href="mailto:mmrenfrew@alaska.edu" target="_self">Michelle Renfrew</a>, <a href="http://www.tvc.uaf.edu/" target="_self">Tanana Valley Campus </a></span></b></p><p /><p /><p /><p>Thanks for the feedback. Our registration campaign began July 31 and ran through the last day to register for classes, which is Sept. 11.  We always encourage people to register early (beginning in April).  However, many students are not ready to register in April and unfortunately do wait until the last minute no matter how much we encourage early registration.  We do our best to assist our students in the process and try to make it as easy as possible regardless of when they decide to register. We appreciate the feedback and will take it into consideration for the next campaign.      </p><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Monday, Sept. 14, 2009 -- Butrovich dumpsterhttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p /><p /><p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p /><p /><p /><p><span style="color: rgb(0, 0, 0)">Is it true that there was a dumpster outside Butrovich that had to be removed because someone didn't like the way it looked?</span></p><p /><p><span style="color: rgb(0, 0, 0)">Is there a policy not to have storage containers located on campus? I heard some had to be removed because of complaints?</span></p><p /><p /><p /><p /><p /><p /><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b><span style="color: rgb(0, 0, 0)">From <a href="mailto:dmedson@alaska.edu" target="_self">Darrin Edson</a>, <a href="http://www.uaf.edu/fs/" target="_self">Facilities Services</a> </span></b></p><p /><p /><p /><p /><p><span style="color: rgb(0, 0, 0)">The second dumpster at the Butrovich Building was not needed and was removed and located elsewhere.</span></p><p><span style="color: rgb(0, 0, 0)">It’s general policy not to locate Conex-type storage units on the campus unless absolutely necessary.</span></p><p /><p /><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Monday, Sept. 14, 2009 -- Bugs on campushttps://www.uaf.edu/grapevine/archives/2009-september/index.xml<p /><p /><p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p /><p /><p /><p>All the gnats, no-see-ums, bugs on the main campus. Is there a cause for the explosion of bugs?</p><p /><p /><p /><p /><p /><p /><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b><span style="color: rgb(0, 0, 0)">From <a href="mailto:mahebert@alaska.edu" target="_self">Michele Hebert</a>, <a href="http://www.uaf.edu/ces/" target="_self">Cooperative Extension Service</a> </span></b></p><p /><p /><p /><p /><p><span style="color: rgb(0, 0, 0)">It is just a natural thing to have bug explosions, especially in the fall when late hatches get ready for winter overwintering. Enjoy nature!</span></p><p /><p /><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Friday, Sept. 4, 2009 -- Future of Constitution Hall https://www.uaf.edu/grapevine/archives/2009-september/index.xml<p /><p /><p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span><br /></p><p /><p /><p>I was told that the bookstore building, Constitution Hall, is going to be changed into a fast food/lounge building while the book store will be moved to the library study area and the post office will be moved to a new building on the Wood Center. Is this true? Will there be another fee for the students to run this? Can I suggest improvements to this idea?</p><p /><p /><p /><p /><p /><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From </b><a href="mailto:lzanazzo@alaska.edu" target="_self"><span style="color: rgb(0, 0, 0)"><b>Linda Zanazzo</b></span></a><span style="color: rgb(0, 0, 0)"><b>, </b></span><b><a href="http://www.uaf.edu/fs/" target="_self"><span style="color: rgb(0, 0, 0)">Facilities Services</span></a></b></p><p /><p /><p /><p>We have not heard this. UAF has hired a consultant to design an elevator and ADA restroom renovations for Constitution Hall. One idea raised during the design process is to install a coffee bar near the proposed elevator lobby. However, no decisions have been made about changing uses in Constitution Hall and there are no plans to move the Bookstore. The campus is always open to ideas and welcomes any suggestions you may have for improving services and use of facilities. </p><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Wednesday, Nov. 23, 2011 -- Thanksgiving holidayhttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><b><span style="color: rgb(255, 0, 0)">SUGGESTION </span></b><span style="color: rgb(255, 0, 0)"><br /></span></p><p>It would be really nice if classes were not held on the Wednesday before Thanksgiving.<br /><br /> A number of our students have family in the state that they might want to go visit. Currently, their option is either to arrange to miss class on Wednesday (which is a hassle for everyone involved) or have to leave late on Wednesday and start driving, which is not safe.<br /><br /> A comparison with some peer institutions:</p><p>Idaho State University: no classes Mon -- Fri <br /> Montana State University: no classes Wed -- Fri<br /> New Mexioc State University: no classes Mon -- Fri<br /> North Dakota State University: no classes Thurs - Fri<br /> Oregon State University : no class Thurs - Fri<br /> University of Idaho: no class Mon -- Fri (UI closed Thurs - Fri)<br /> University of Maine: no class Wed - Fri<br /> University of Montana: No class Wed - Fri (Wed. is "student travel day")<br /> University of Nevada Reno: No class Thurs - Fri<br /> University of Wyoming: no class Wed - Fri<br /> Utah State University: No class Wed - Fri</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>Thank you for your suggestion. UAF Provost Susan Henrichs will forward your suggestion to the Faculty Senate, who has a major role in developing the calendar. The Academic Calendars have to be set well in advance, so it could be some time before any changes are made. It's always challenging to fit the fall semester between Sept. 1 and Dec. 20, but your suggestion could be considered.</p> Wednesday, Nov. 23, 2011 -- Process mappinghttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION </b></span></p><p>Rumor has it that the recent process mapping workshops that Pat Pitney has been involved with may have implications for staff. What we've heard is that the process improvements may actually be a means to reduce our administrative staff.</p><p>This is somewhat concerning, since it appears that many of us may have actually contributed suggestions and advice relating to future layoffs (which could be for our own positions).</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p><b>From Pat Pitney, Vice Chancellor for Administrative Services<br /></b></p><p>The process mapping workshops and process improvement efforts are being conducted with the goal of improving service to students, faculty, researchers and staff. These improvements will ultimately reduce the administrative burden on staff and the time needed to accomplish administrative functions such as processing travel reimbursements, setting up new grant awards or hiring new faculty members.<br />  <br /> We expect that process improvements will eliminate some steps in administrative work flows and reduce the staffing needs for some specific functions. As a result, some positions and departments may be reconfigured, and some positions may not be refilled when they are vacated. However, since there is no shortage of work to be done in support of UAF’s academic, research and service programs, we do not expect reductions in administrative staff as a direct result of the process improvement efforts. <br />  <br /><b>More about process mapping</b><br /> UAF Administrative Services divisions have been using process mapping as a tool to identify potential improvements in work flows, with the goal of reducing the time it takes to complete a task from the moment the need is identified at the department level to completion.<br />  <br /> Account setup for new employees, travel, procurement and award setup are the first processes that have been mapped by work groups including representatives from different academic and research units across campus. This collective effort helps identify best practices, duplicated efforts, and areas where the process lags unnecessarily.<br />  <br /> Principles for process improvements have been discussed at meetings with the HR users group, financial managers and grant technicians. All staff are encouraged to offer their suggestions for ways to improve administrative processes. For more information, contact any of the administrative services directors, or contact Kerynn Fisher at 474-7907.<br />  </p> Tuesday, Nov. 22, 2011 -- Staff as adjunctshttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION </b></span></p><p>It is rumored that full time staff might not be able to teach as adjuncts any more? Is this true and why?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p><b>From Kris Racina, UAF Human Resources</b></p><p>No, that rumor is not true. The university is currently revising its procedures for timekeeping for adjunct instructors who are also *non-exempt* university employees in order to comply with requirements<br /> of the Fair Labor Standards Act.  Beginning in Spring Semester 2012, non-exempt employees will be paid on an hourly basis for an adjunct assignment; those employees will be required to enter their adjunct hours--both class time and preparation time--on their timesheet, as they do for their primary, non-exempt job. Timekeeping procedures will be distributed to the approximately twenty UAF employees and the departments affected by this change. All hours worked over 40 per week are subject to payment for overtime; any overtime due a non-exempt employee who also teaches as an adjunct will be borne by the department hiring for the secondary job (usually the adjunct position). The decision to offer an adjunct<br /> assignment will continue to be made by the adjunct-hiring department on a semester-by-semester basis. Departments take many factors into consideration in such decisions, including impacts on departmental budgets and other resources.</p> Friday, Nov. 18, 2011 -- Headbolt heaters on West Ridgehttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Why was no notice posted about the fact that the headbolts in the parking lot between Arctic Health and the IARC (9B) will not be turned on until the end of the semester. </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>Signs were posted at the entrance of the lot when it was opened. The delay is due to the power transformer not being delivered on time. During the production phase, the manufacturer of the transformer received hundreds of emergency orders for new transformers after the existing ones were destroyed in Hurricane Irene. Our production slot was given to someone on the east coast even though our order was put in in July.</p><p>If you have questions about facilities that need to be addressed right away, please contact Facilities Services dispatch at 474-7000.</p> Friday, Nov. 18, 2011 -- Supervisor evaluationshttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Please bring back supervisor evaluations. Student Services used to do this, and I would like to see it revisited.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p><b>From Kris Racina, UAF Human Resources</b></p><p>Every employee at the university should be evaluated at least once annually as required by policy and regulation. UAF also requires evaluations annually in order to meet Northwest Commission accreditation standards. The requirement to evaluate annually includes supervisors.</p> Friday, Nov. 18, 2011 -- Pedestrian crosswalkshttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I suggest facility services put in a walkway (can be just rocks) at the bottom of the hill across from the markee that is there. I see people crossing in the middle of the isle between the trees on the grass all the time to get to the stairs. This is a huge safety concern. People are not seen until the last minute trying to cross. Plus traffic does not stop for them to cross. Yes they should use the crosswalk at the light but they don't.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p><b>From Darrin "Bear" Edson, Facilities Services</b></p><p>Because there's already a designated crosswalk, can't install the walkway as you have suggested. We ask that pedestrians use the designated crosswalk at the intersection and that drivers observe pedestrian crosswalks as well as the undesignated areas where people tend to cross.</p> Friday, Nov. 18, 2011 -- Headbolt heaters Nenanahttps://www.uaf.edu/grapevine/archives/2011-november/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>Will more vehicle plug-ins be installed in the Nenana parking lot now that there are so many cars being forced to park in spaces without the plug-ins?  Taku is a viable alternative to park in, however the shuttle service is not as frequent or fast from that lot. Thank you!</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b><b><br /></b></p><p>We won’t see any new headbolts installed in the Nenana Parking lot until after the completion of the Utilities West Ridge Steam Capacity Expansion project. That project will add additional utilidoor capacity to the area which will then allow additional electrical capacity for additional headbolts. At this time no electrical headbolt expansion projects in the area have yet been designed.</p> Thursday, Oct. 15, 2009 -- Account codes on Financial Services websitehttps://www.uaf.edu/grapevine/archives/2009-october/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p /><p>On the financial services website, the format for the list of account codes has changed to a very un-user friendly format. Is an effort being made to return to a more efficient and easier to read format? THANKS!<span style="color: rgb(255, 0, 0)"><br /></span></p><p /><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p /><p /><div>Thank you for pointing this out. Financial Services has had similar requests and is exploring ways to improve the format.</div><p /><p /><p /><div><p /><p /><p /><p /><p /><p /></div><p /><p /><div><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /><p /></div><p /><p /><p /><p /> Friday, Jan. 27, 2012 -- OIT list of resourceshttps://www.uaf.edu/grapevine/archives/2012-january/index.xml<p><b><span style="color: rgb(255, 0, 0)">SUGGESTION </span></b></p><p>I would like to see a master list of accesses needed by employees who work at UAF/UA. There are so many different systems (computer logons, email, edir, ua online, VistaPlus, DSD/QMenu, Roxen, Banner, TOAD, VPN, ELMO, Pathway, etc.)</p><p>It would be nice to have comprehensive list of accesses available, how to get access, what they are used for and what types of positions will need access. I have asked OIT if such a list exists and indicated how useful it would be to have such a thing. I think a lot of time could be saved and new employees could be brought up to speed faster if we knew what accesses they need. I have started one myself.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>Martha Mason, Interim Executive Director of User Services</b></p><p>The <a href="http://www.alaska.edu/oit/services/" target="_self">OIT Service Catalog</a> is a good place for all faculty, staff and students to find information on IT services at UAF including account access. In particular, the <a href="http://www.alaska.edu/oit/services/account-management/" target="_self">New and Existing Account Administration</a> entry provides an overview of the various accounts managed by OIT, how to get started and where to go for additional information. Take a look there, I think you will find this to be a convenient reference. Of course the <a href="http://www.alaska.edu/oit/get-help/" target="_self">OIT Support Center</a> is happy to answer any questions you may have; dialing 450-8300 is one of many ways to contact the <a href="http://www.alaska.edu/oit/get-help/" target="_self">OIT Support Center.</a><b><br /></b></p> Friday, Jan. 20, 2012 -- Recycling and compostinghttps://www.uaf.edu/grapevine/archives/2012-january/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION </span></b></p><p>It's great that Christmas trees are being recycled. In that vein, is there anyway to somehow collect and compost the lawn cuttings in the summer? Up to now, they just get tossed into dumpsters---that's a lot of nice biomass going into the landfill. Perhaps the cuttings could be offered for folks to take home and use as they see fit (like heat for compost piles).<br />  </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>From Darrin Edson, Facilities Services</b></p><p>Most all lawn cuttings from campus have been collected and used in a compost pile for the past two years. The West Ridge, however, has been more of a challenge. We intend to bring 100 percent of the West Ridge lawn cuttings to the composting project this summer. For the past two years, most all of the lawn and grounds maintenance debris has been mixed with food waste from the campus food venues. We have used the material as an improvement to the campus flower and shrub beds.</p><p>Please visit the UAF campus Sustainability <a href="http://www.uaf.edu/sustainability/" target="_self">website</a> for more up-to-date information about all the recycling and re-use occurring on the UAF campus.</p> Tuesday, Jan. 10, 2012 -- Fairbanks campus snow removalhttps://www.uaf.edu/grapevine/archives/2012-january/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION </span></b></p><p>Why are the stairs not cleared of snow? I hear it is because no student workers, doesn't UAF have regular paid employees? Let them get out and work! The stairs are not safe and the cleats on the shoes does not work very well. I also suggest you run tape or a rope across the stairs if they can not be cleared. People are falling down and they are not safe.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p><b>Darrin "Bear" Edson, Facilities Services</b></p><p>The UAF campus is divided into five separate zones, and with each zone comes adequate personnel staffing to ensure each area is cared for daily. There are several variables that may affect our snow removal plans at any given time:</p><ul><li>A large snow fall or extreme low temperatures</li><li>Absent work force due to vacations and sick leave</li></ul><p>In addition to the grounds crew, other shop employees at Facilities Services are often called to assist during heavy snow removal. At this time of year, with students gone for the break, and the flow of pedestrians at it's lowest, we chose not to call the shops other than the grounds crew into action and pull them away from regular work. The grounds crew and student employees are currently working to clear the campus of recent snowfall. <br /><br /> If there is a specific area you would like cleared immediately, please call 474-7000 to request.<br /><br />  </p> March 28, 2013 -- Construction questionshttps://www.uaf.edu/grapevine/archives/2013-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>1. When parking lot and road access changes occur related to the Duckering Bldg. enlargement construction, will the metal staircase that leads from Alumni Drive to Tanana Loop be closed for use? <br /> 2. For those of us parking in Taku/Taku East lots, are we permitted to walk up the hill (on a trail) to access campus?</p><div><font color="#ff0000"><b>RESPONSE</b></font></div><p><b>From Martin Klein, Facilities Services<br /></b></p><p>The staircase will be open, but there will not be pedestrian access at the top of the stairs during the sewer line project, which will begin after Memorial Day. We're advising pedestrians to walk up Alumni Drive. <br /><br /> There will not be pedestrian access during the sewer line project unless someone wants to walk all the way around the construction. We're recommending that people who park in Taku take the shuttle to Wood Center. It will cut through the trail system to shorten the route and will go from Wood Center to West Ridge and loop back down to Taku.</p><p>Watch the <a href="http://www.uafcornerstone.net" target="_self">Cornerstone news and information site</a>, or <a href="http://www.uaf.edu/construction/" target="_self">www.uaf.edu/construction/</a> for updates.<br />  </p> March 18, 2013 -- UAOnline user name and password optionhttps://www.uaf.edu/grapevine/archives/2013-march/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><p>Why was the use of the UA user name and password to log into UAOnline discontinued shortly after it had been implemented?</p><div><font color="#ff0000"><b>RESPONSE</b></font></div><p><b>From Mary Gower, Director of UA Enrollment Services</b></p><p>The UAOnline login change was tested extensively prior to going live, but an issue arose that could only be found with extremely large volumes of login activity.  When this high threshold was reached in UAOnline and a problem occurred, staff quickly reverted UAOnline to use the original login option.  <br /><br /> The problem has been identified and fixed. Prior to being re-introduced, the new login method will be volume-tested on a special server used for load testing registration at UAOnline. This new login option is expected to be available for students and employees before summer.</p> Sept. 19, 2013 -- Bookstore discounthttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>I went to the bookstore last week and bought an item that was marked as on sale 25 percent off. I alerted the cashier that I was staff for the 10 percent and ran into some issues.<br /><br /> 1. I signed for my discount [can't read my name], not sure if my name was taken down, and I did not provide my ID#. Is this the normal verification for the discount? Someone else didn't even sign and received the discount.<br /><br />  2. My item did not ring up on sale, and I had to alert the cashier to this. Do the registers not have functionality for sale prices? I alerted others that they may not have received the sale price. If so, do the cashiers receive a list at every shift [or when changes occur] for sales, so to insure that everyone is treated fairly? <br /><br /> 3. Was told to pick my discount, that one discount could apply [sale VS staff]. Does this mean that all "sale prices" are actually discounts and not sales? This sale sign did not note that this excluded staff discount [but did list other exclusions.] <br /><br /> 4. When I talk to other staff members they are unaware that we as staff are eligible for the 10 percent discount. Is there a brochure for this, where if #3 is true, this could be explained? [Along with item eligibility.] Why isn't the staff discount displayed/marketed anywhere in the bookstore? I've been at the university for almost 10 years now, and maybe I just didn't get the notice.<br /><br /> That all said, the staff was very nice and professional about the issues I ran into.<br /><br /> Thank you for looking into this. I greatly appreciate it.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b></p><p><b>Becky Phillips, Customer Service Coordinator, Bookstore</b></p><p>Thank you for your questions. If you are unclear on this issue, I am sure others are too.  <br />  <br /> Faculty and staff receive a 10 percent discount on all purchases over $1.00, excluding textbooks, sale merchandise and academically discounted software. These discount terms are part of the agreement between Follett and UAF. Because the item that you were purchasing was on sale, it was not eligible for the staff discount.<br />  <br /> It is our policy to ask for a PolarExpress ID when giving a staff or faculty discount, and to ask that the individual receiving the discount sign for it. We have many regular customers, and our cashiers often come to know who is staff or faculty, but they should follow policy with every customer.  We will retrain our staff on this process to be sure that everyone is signing for their discount.<br />  <br /> Our registers do generally capture discounted prices, but our system does not work perfectly at all times.  When glitches occur discounts must sometimes be taken manually.  We do brief our associates regarding ongoing sales, but if they miss an item that you feel should be discounted, please let us know.  We welcome the opportunity to correct any mistake we may have made. <br /><br /> Historically the discount hasn't been advertised, but we are looking at ways to do targeted marketing to let faculty and staff know about the discount.<br />  <br /> Thank you again for the opportunity to address your questions.</p> Sept. 19, 2013 -- Climbing wall usagehttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Are there any usage statistics for the rock/ice climbing wall outside the SRC?  I assume that access is currently restricted due to surrounding construction, but even prior to the start of the construction the climbing wall didn't appear to have many (any?) users.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b></p><p><b>Mark Oldmixon, Department of Recreation and Wellness</b></p><p>The ice tower was open from Dec. 5, 2012 through April 20, 2013, four nights a week. We were not open during the university holiday closure or when temps were below -20 F. We served more than 400 day users this past winter, although many of those are repeat customers. In addition to the day users, we also used the wall for two academic classes and multiple special events. Including Junior Nationals Awards Dinner, Winter Carnival and the first UAF Ice Climbing competition.</p><p>The rock climbing wall has been effected by two seasons of construction. Despite construction, the wall has stayed open for public use, three nights a week if it’s not raining. This summer we had great success with offering summer camps for children ages 9 to 13. The campers used the wall each week. We have also served a number of school groups, camps and specialized training courses.  <br /><br /> Construction has wrapped up and grass planted allowing for an excellent recreation field next season. We’re just getting started and plan to advertise throughout the year.<br /><br /> The climbing wall was funded by private sources and ASUAF. Please visit our <a href="http://www.uaf.edu/draw" target="_self">website</a> for more information.</p> Sept. 18, 2013 -- Wellness programhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>My response to this email that was sent out to everyone.<br /><br /> "The wellness program committee formed to evaluate proposals considered many factors to determine which vendor offered the best value to the University and its employees, including numerous essential program requirements such as biometric screenings, face-to-face counseling for high-risk individuals, and onsite as well as online services."  <br /><br /> WIN already provides all these services splendidly! Staff have established, trusting relationships with the counselors. Is it about money? Do staff have a say? I emailed Erika Van Flein asking how staff can weigh in on this issue but received no response. I hope this isn't the fist step in dismantling a wellness program altogether. It is my understanding that the largest group of university employees that take advantage of this health benefit are non-represented staff - are any staff on the committee that decides what happens to this program? Just curious.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b></p><p><b>Erika Van Flein, UA Human Resources</b></p><p>The affordability of our wellness programs is always a consideration. Staff were given the opportunity to weigh in through the Staff Health Care Committee and the Joint Health Care Committee well before the request for proposals was released, and the evaluation committee was all staff except for one member. The university has a vested interest in keeping our healthcare costs manageable. If our wellness programs are cost effective then it would be in the university's best interest to continue to have them. That said, we may need to switch providers to achieve that cost benefit.</p> Sept. 18, 2013 -- Custodial serviceshttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>UAF should really rethink who they choose for the buildings cleaning contract. Half the time I dump my own garbage. There are often no paper towels or toilet paper in the bathrooms. The company who supposedly provides these services does a very poor job. We should not have to call and remind them all the time. The low bid isn't a good deal if they fail to provide the service.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b></p><p>Thank you for letting us know about your experience. We've received few complaints about the services provided by the contractor.You can also see the <a href="http://facilities.alaska.edu/uaf/custodial/diagrams/" target="_self">weekly cleaning schedule</a> for your building and floor online. </p><p>There are likely to be minor issues from time-to-time, but if there's an ongoing problem with the service in your area, it's good to let us know. The best way to address the custodial issue is for you to work with your building coordinator or contact Facilities Services directly at 474-7000, so we can address the specifics with the contractor. </p> Sept. 17, 2013 -- University soft and hard closurehttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Why is there no hard closure this year for the  Christmas holiday?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b></p><p>In addition to the paid holidays (Dec. 25-26 and Jan. 1-2), this academic year’s university closure will be <b>Dec. 27, 30, and 31, 2013.</b></p><p>We encourage you to allow your employees to take leave during this period. Departments with essential employees are exempt from the university closure.</p><p><b>The soft closure this academic year is limited to<u />Jan. 3, 2014.</b> However, that date is also the beginning of Wintermester, so offices providing direct services to students should remain reasonably staffed.</p><p>All employees are encouraged to participate in the soft closure on Jan. 3. However there may NOT be forced leave. Employees may choose to work even if the department is closed, or take annual leave or leave without pay. Holiday pay for those eligible will not be affected regardless of the type of leave taken.<br /><br /> Employees should be aware that retirement eligibility (PERS and TRS) may be affected if your leave without pay exceeds ten 10 days in a calendar year.<br /><br /> Once the business hours for a department have been determined and announced by the supervisor, employees should coordinate with their supervisor regarding leave options and schedules.</p><p>Departments that have circumstances requiring employees to work during the holiday closure (Dec. 27, 30 and 31) should notify UAF Human Resources before Dec. 17.</p><p>If you have any additional questions, please contact Human Resources at 474-7700.</p> Sept. 16, 2013 -- Dining at Wood Centerhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>I recently had rude interactions with some of the staff in the dining facilities in the Wood Center. I went to Construction Taco for the first time and had an extremely unpleasant experience.</p><p>My concern is that this is only the first full week of school, and they have only been open for a week. While the service I received at the register was great, when I pointed out that I had not received what I had ordered, I was met with hostility, rudeness, and just plain bad customer service. I understand that this is a new dining option and mistakes will be made as employees learn the new menus, but I believe that the service still needs to be great. Students grabbing food in between classes do not need to be treated so poorly, especially when they make a point to be polite and respectful to those working. I'm worried that this issue will continue to present itself, especially as the semester goes on and more students begin visiting Construction Taco.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /><b>From Pamm Zierfuss-Hubbard, Auxiliary, Recharge and Contract Operations</b></p><p>Thanks for informing us of your less than stellar experience with Taco Construction. Your experience is not how UAF administration expects students to be treated when they order food at any of the establishments on campus. Your complaint has been forwarded to the general manager and the staff person you spoke with has been identified and will participate in customer service training to ensure this never happens again.<br /><br /> At each of the dining facilities, we have a bulletin board where individuals can post both complaints and compliments. In addition, we encourage students to speak directly with dining facility staff members to ensure that their concerns are immediately handled. Each of these methods will ensure that any complaints (and compliments) will be tended to immediately and resolved in an expeditious manner.</p> Sept. 16, 2013 -- Chicken strips and popcorn chickenhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION </span></b></p><p>Why were popcorn chicken and chicken strips removed from the grill menu at the Wood Center?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> At the start of the semester when the menu boards were updated, popcorn chicken and chicken strips were inadvertently omitted from the menu. This has since been rectified. Thanks for letting us know!</p> Sept. 11, 2013 -- Tech Fest informationhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>When will more info about Tech Fest be put up on the OIT website?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> Thank you for your interest. Some information about Tech Fest, which will take place Oct. 10 – 11, is currently available <a href="http://www.alaska.edu/oit/techfest" target="_self">online</a>. <b>The schedule of sessions will be available starting Sept. 20, 2013.</b><br /><br /> Registration for gaming is available <a href="http://www.alaska.edu/oit/techfest/games/" target="_self">here</a>.</p> Sept. 11, 2013 -- Pet insurance coveragehttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>I have no children, but I have two dogs, whom I love as much in my own way. One of my dogs recently was diagnosed with a condition that will constitute HUGE upfront and ongoing out-of-pocket expenses. Veterinary care can be very expensive. I hear some other companies in the U.S. offer Pet insurance with their health care plans. Has UA considered adding Pet insurance in the UA Choice package?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /><b>Erika Van Flein, UA Human Resources</b></p><p>Pet insurance is a popular element of a benefit package usually called voluntary benefits. It's usually coupled with other options, such as group auto insurance, homeowners' insurance, long-term care and other products. UA has looked at this off and on over the years, but has so far not decided to implement a voluntary benefit package. This hasn't been something employees have been requesting though, and given the administrative and system demands to implement such a program, so far the university has decided not to do so.<br /><br />  </p> Sept. 10, 2013 -- Parking on campushttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>It is parking lot madness at UAF! I know that space is an issue on campus, especially with on-going construction, however, I feel that UAF needs to provide adequate parking for students, staff and faculty. I would like to suggest that part (or all) of the Nenana lot be dedicated to staff only. I get here in the morning and get a decent spot because I get to work on time or early. If I have to leave for lunch it is total chaos getting back in. Then I have to spend an extra 5 - 10 minutes of my precious lunch break scrambling for a spot, only to park in the mud and have to get out on a four inch deep puddle. If I wanted a mud bath I would go to a spa or go hiking, not come to work. Now I get to spend the rest of my day with my shoes covered in mud after a shortened lunch hour because of parking, then do it again when I leave at 5 p.m. If there is room on campus in classrooms, offices, dorms, etc., for all of these people then there should be parking available for the same amount of people.</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> The beginning of the semester is always a hectic time on campus and the additional construction this year adds to the challenges many staff and students have experienced. Students still have things to take care of with various departments on campus before they can settle into their typical semester routine. <br /><br /> As the semester progresses things should calm down and become more predictable. In the meantime you might explore alternate parking lots (such as Taku) and use the campus shuttle. Facilities Services will be adding additional metered spaces to the Signers’ Hall parking lot soon, allowing students to park there for short-term business, thereby relieving some of the pressure on the other lots.</p><p>Facilities Services agreed to take a look at the lot and make improvements where possible. <br /><br />  </p> Sept. 9, 2013 -- Supervisor and subordinate payhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Is there a required pay grade difference between supervisor and supervisee? I assume they can't be the same grade, but what is the rule?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /><b>Tara L. Ferguson, UA compensation director</b></p><p>A supervisor and subordinate can be in the same grade. It just depends on their positions and role, etc.  We recommend that the supervisor receive a higher salary than the subordinate if it comes to them being in the same grade.</p> Sept. 9, 2013 -- Hooks and horizontal spaces in washroomshttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Please install more hooks and horizontal surfaces in washrooms. I have seen students walk in with backpacks and parkas, and have no place to put them but on the floors. Just today, I saw that all the hooks in stalls in a Bunnell Building restroom had been removed, so I put my own satchel on the radiator.<br /><br /> I know construction is taking priority at many places on campus, and this will probably not be speedily remedied, but I'm happy to know it is "on the list."</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> Thank you for your suggestion. A workorder has been submitted for this request.</p> Sept. 5, 2013 -- Naturally inspiring punctuationhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Why is there a period at the end of the tagline Naturally Inspiring?  A period would infer a sentence and naturally inspiring by itself is not a sentence.  <br /><br /> If this is just a marketing ploy to try and drive home a point, it misses the mark.  For example, if marketing is effective, it should not need a ploy - the message should stand alone.  The inaccurate sentence structure doesn't seem consistent with an institution of higher learning, especially when we are awarding baccalaureate and graduate degrees in english. </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> The period at the end of "Naturally Inspiring." is a style choice employed for emphasis. Marketing taglines commonly flout conventional rules of punctuation, spelling and grammar. Think "Got milk?" or Fisher-Price Toys' "play. laugh. grow." (Some versions don't even have a space between play, laugh and grow.) "Active Minds Changing Lives" and "World Class. Face to Face." are taglines used by two of UAF's competitors that the skirt the rules of regular writing precisely because they are used in advertising and not in, say, an essay or media release. Please refer to the guidelines provided in our <a href="http:// http//www.uaf.edu/branding/guidelines/editorial/#n" target="_self">brand book</a>.</p><p>Naturally Inspiring.</p><div><p>When used as a stand-alone graphic element, capitalize the N and I. Use of a closing period is optional.</p><p>When used as part of a sentence in marketing materials, the capital letters are optional but preferred. Follow standard punctuation rules.</p><p style="margin-left: 40px">We are the University of Alaska Fairbanks. We are Naturally Inspiring.</p><p style="margin-left: 40px">We are Naturally Inspiring, and we invite you to join us!</p></div> Sept. 5, 2013 -- Proposed North Road now openhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Is the dirt road that links West Ridge to the road near Hess village open for regular driving?</p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE<br /></span></b><br /> Yes, the Proposed North Road, which connects Tanana Drive to Sheejek Drive on the Fairbanks campus, is now open for driving year round. Facilities will be installing signs this week. Please use appropriate caution when driving on the gravel road. See the <a href="http://www.uaf.edu/campusmap/" target="_self">campus map</a> for location details.</p> Sept. 4, 2013 -- Pharmacy benefits changeshttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">SUGGESTION<br /></span></b></p><p>I saw the <a href="http://www.uaf.edu/grapevine/archives/2013/july/" target="_self">Grapevine comment from July </a>concerning the benefits changeover, and am sending this additional message to mention how unpleasant and time-consuming the transition has been. Just nothing has worked as expected, for me and my spouse who are both UAF employees. Below are some details, to illustrate the level of dysfunction I've encountered since the changeover. I don't need any response, but hope it is abundantly clear that the transition has not been smooth, and has wasted huge quantities of employee time.  <br /><br /> In July, the Web site logins at premera.com did not work, and eventually Premera created new usernames for us (or something like that...). The Pharmacy login pages are a mess: from premera.com you can go directly to medcohealth.com (not express-scripts.com), but cannot gain access to features without calling to get a prescription number.  This, I was told, is because their prescription numbers need to be 12 digits, so doesn't match any prescription number I already had.  Huh?  In a nutshell, the advertised self-service is *impossible* to activate yourself: you need to call.  First, though, I did what I'm sure everyone does: work hard for a few hours, over a few days, to try to provide the required information.<br /><br /> The latest misstep was a printed letter I got at home yesterday, from Express Scripts.  It basically berated me for not using their online pharmacy page at express-scripts.com, because I used a retail pharmacy instead due to the above problems logging in.  The advertised feature the letter highlighted, to use the Web site to transfer a prescription from a retail pharmacy, does not actually exist in our UAF plan (or at least, it doesn't appear anywhere in my options, according to the Web site helpdesk person -- two phone calls and two Web sites and two password resets later!). <br />  </p><p>The service they actually offer, I found on the phone, is to call your doctor for a new prescription, ostensibly to replace the one at the retail pharmacy.  The company that did this is Express Scripts, or Medco, or whatever they're called.  To get through to a person at that site, I first needed to speak with their robot, providing all my details: DoB, plan #, zip code, phone number and name.  When I got connected to a person, surprise!  She asked for all of the same info again, except for plan #.  During the subsequent call to transfer the prescription, she needed to confirm my mailing address three more times.  I also found that the email address they had on file was old, and not the edir preferred address I've had for 3 years.  Their process on the phone was just incredibly inefficient, for which the representative apologized.  I don't yet know whether the Web site will be better, but at least now I have access to it.<br /><br /> The 90 minutes I've spent on this today, during my work time at UAF, were a waste of time created by a confusing, poorly documented (and inaccurately documented, which is worse!) transition process.  The relation between Premera, Express Scripts, and the Premera Web site support organization is completely opaque, and yet everyone I spoke to at those three organizations had at least one thing that they could NOT do, and I needed to call the other. <br />  </p><p>I do have some suggestions:<br />  </p><ul><li>Keep shopping for a prescription provider, or have strict requirements about integration of the prescription provider with the benefits provider.  The interface between them seems to be the source of many problems.  Express Scripts, or whatever they're called, was *less* capable in my experience than CVS/Caremark.  E-S was faster to answer the phone, but every step of the process was inefficient or incompletely documented.</li></ul><ul><li>Design an audit process for information transfer.  The fact that my edir preferred email address was not part of the record is telling that the companies did not get current information.</li></ul><ul><li>Explicitly opt out of all paper mail, for all health benefits operations, for all UAF persons.  Let people opt into paper mail if needed.  Make sure providers send mail readable as text only, not just HTML.</li></ul><ul><li>Use the UA single sign-on, rather than having a handful of other login information for the various sites. That's what SSO is for.</li></ul><ul><li>Design total cost of ownership into the benefits evaluation process.  Time spent by employees and UA HR staff must be included, as part of the evaluation of costs. </li></ul><p><br /> Thanks, and thanks for doing well at a hard job. These comments are directed at problems with the providers, not at UAF.  I do hope we can push those providers to improve their services, and also hope that problems such as mine are properly diagnosed and addressed at the organizational level, instead of everyone needing to work it out themselves.</p> Sept. 4, 2013 -- Proposed North Road now openhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION<br /></span></b></p><p>Is the dirt road that links West Ridge to the road near Hess village open for regular driving? </p><p><b><span style="color: rgb(255, 0, 0)">RESPONSE</span></b></p><p>Yes, the Proposed North Road which connects Tanana Drive to Sheenjek Drive is now open for driving year round. Facilities will be installing signs this week. Please exercise appropriate caution when driving on gravel roads. See the <a href="http://www.uaf.edu/campusmap/" target="_self">campus map</a> for location information. </p> Sept. 5, 2013 -- Exempt time reportinghttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION<br /></span></b></p><p>As a exempt employee that regularly works the traditional 9 a.m. – 5 p.m. and nights/ weekends, when I have a doctors appointment in the middle of the day, am I required to take sick leave? What is the law on this?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thank you for your question. Exempt time reporting comes under the Federal Fair Labor Standards Act and university regulation. You'll find the <a href="http://www.alaska.edu/classification/compensation-information/exempt-time-reporting/" target="_self">regulation and guidelines</a> online.</p><div>Please call the Human Resources Office at 474-7700 if you have any questions regarding the university's time reporting requirements.</div> Sept. 4, 2013 -- Pharmacy benefits changeshttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">SUGGESTION<br /></span></b></p><p>I saw the <a href="http://www.uaf.edu/grapevine/archives/2013/july/" target="_self">Grapevine comment from July </a>concerning the benefits changeover, and am sending this additional message to mention how unpleasant and time-consuming the transition has been. Just nothing has worked as expected, for me and my spouse who are both UAF employees. Below are some details, to illustrate the level of dysfunction I've encountered since the changeover. I don't need any response, but hope it is abundantly clear that the transition has not been smooth, and has wasted huge quantities of employee time.  <br /><br /> In July, the Web site logins at premera.com did not work, and eventually Premera created new usernames for us (or something like that...). The Pharmacy login pages are a mess: from premera.com you can go directly to medcohealth.com (not express-scripts.com), but cannot gain access to features without calling to get a prescription number.  This, I was told, is because their prescription numbers need to be 12 digits, so doesn't match any prescription number I already had.  Huh?  In a nutshell, the advertised self-service is *impossible* to activate yourself: you need to call.  First, though, I did what I'm sure everyone does: work hard for a few hours, over a few days, to try to provide the required information.<br /><br /> The latest misstep was a printed letter I got at home yesterday, from Express Scripts.  It basically berated me for not using their online pharmacy page at express-scripts.com, because I used a retail pharmacy instead due to the above problems logging in.  The advertised feature the letter highlighted, to use the Web site to transfer a prescription from a retail pharmacy, does not actually exist in our UAF plan (or at least, it doesn't appear anywhere in my options, according to the Web site helpdesk person -- two phone calls and two Web sites and two password resets later!). <br />  </p><p>The service they actually offer, I found on the phone, is to call your doctor for a new prescription, ostensibly to replace the one at the retail pharmacy.  The company that did this is Express Scripts, or Medco, or whatever they're called.  To get through to a person at that site, I first needed to speak with their robot, providing all my details: DoB, plan #, zip code, phone number and name.  When I got connected to a person, surprise!  She asked for all of the same info again, except for plan #.  During the subsequent call to transfer the prescription, she needed to confirm my mailing address three more times.  I also found that the email address they had on file was old, and not the edir preferred address I've had for 3 years.  Their process on the phone was just incredibly inefficient, for which the representative apologized.  I don't yet know whether the Web site will be better, but at least now I have access to it.<br /><br /> The 90 minutes I've spent on this today, during my work time at UAF, were a waste of time created by a confusing, poorly documented (and inaccurately documented, which is worse!) transition process.  The relation between Premera, Express Scripts, and the Premera Web site support organization is completely opaque, and yet everyone I spoke to at those three organizations had at least one thing that they could NOT do, and I needed to call the other. <br />  </p><p>I do have some suggestions:<br />  </p><ul><li>Keep shopping for a prescription provider, or have strict requirements about integration of the prescription provider with the benefits provider.  The interface between them seems to be the source of many problems.  Express Scripts, or whatever they're called, was *less* capable in my experience than CVS/Caremark.  E-S was faster to answer the phone, but every step of the process was inefficient or incompletely documented.</li></ul><ul><li>Design an audit process for information transfer.  The fact that my edir preferred email address was not part of the record is telling that the companies did not get current information.</li></ul><ul><li>Explicitly opt out of all paper mail, for all health benefits operations, for all UAF persons.  Let people opt into paper mail if needed.  Make sure providers send mail readable as text only, not just HTML.</li></ul><ul><li>Use the UA single sign-on, rather than having a handful of other login information for the various sites. That's what SSO is for.</li></ul><ul><li>Design total cost of ownership into the benefits evaluation process.  Time spent by employees and UA HR staff must be included, as part of the evaluation of costs. </li></ul><p><br /> Thanks, and thanks for doing well at a hard job. These comments are directed at problems with the providers, not at UAF.  I do hope we can push those providers to improve their services, and also hope that problems such as mine are properly diagnosed and addressed at the organizational level, instead of everyone needing to work it out themselves.</p> Sept. 4, 2013 -- Soft closure dateshttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Will there be a soft closure during the winter break and if so, what are the dates?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>In addition to the paid holidays (Dec. 25-26 and Jan. 1-2), this year’s campus closure will be <b>Dec. 27, 30, and 31, 2013.</b></p><p>We encourage you to allow your employees to take leave during this period, keeping in mind your minimum staffing requirements for normal business operations, and the last day of fall semester is Dec. 19. Departments with essential employees are exempt from the campus closure.</p><p><b>The soft closure is limited this year to Jan. 3, 2014.</b> However, that date is also the beginning of Wintermester, so offices providing direct services to students, should remain reasonably staffed.</p><p>All employees are encouraged to participate in the soft closure on Jan. 3. However there may NOT be forced leave. Employees may choose to work even if the department is closed; take annual leave or leave without pay; Holiday pay for those eligible will not be affected regardless of the type of leave taken.<br /><br /> Employees should be aware that retirement eligibility may be affected if your leave without pay exceeds ten days in a calendar year.<br /><br /> Once the business hours for a department have been determined and announced by the supervisor, employees should coordinate with their supervisor regarding leave options and schedules.</p><p>Departments that have circumstances requiring employees to work during the holiday closure (Dec. 27, 30, and 31) should notify UAF Human Resources before Dec. 17.</p><p>If you have any additional questions, please contact Human Resources at 474-7700.</p> Sept. 3, 2013 -- Worn out plaque https://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>On the north lawn of Arctic Health, there is a tree and plaque dedicated to Dr. Leslie Viereck. Unfortunately, the plaque and its wooden base have seen some damage. The wood is warping and the corners of the plaque have broken off. I suggest that we look into repairing or replacing it with materials that might be more durable.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>Thank you for your suggestion. Facilities Services has agreed to look at it and see if they can replace before winter.</p> Sept. 3, 2013 -- Really Free Market this fallhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><b><span style="color: rgb(255, 0, 0)">QUESTION</span></b></p><p>Just wondering if there is a Really Free Market scheduled for this fall?</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span></p><p>The Really Free Market in the fall is a Winter Warm-up for students. UAF students are invited to come pick up free stuff at the Moore-Bartlett-Skarland Rec Center, Sept. 14, 2013  11 a.m. – 1 p.m. Staff, faculty and students are encouraged to donate clean, usable items, including clothing, household goods, or sporting equipment. Drop offs will be held from 9 – 11 a.m.  First-come, first-served.</p><p>For more information contact Summer Sessions and Lifelong Learning at 474-7021 or download and post the <a href="http://uafcornerstone.net/winter-warm-really-free-market-students-carla/0913warmupflyer/">Winter Warm-up Flier</a>.</p> Sept. 3, 2013 -- Dining hours over the weekendhttps://www.uaf.edu/grapevine/archives/2013-september/index.xml<p><span style="color: rgb(255, 0, 0)"><b>QUESTION</b></span></p><p>I heard that the dining locations on campus were closed over the weekend due to the holiday. I am hoping this isn't true since it was move in weekend for the dorms, but I thought I would ask.</p><p><span style="color: rgb(255, 0, 0)"><b>RESPONSE</b></span><b><br /></b></p><p>Thank you for submitting your question. Dining locations were not closed over the weekend. The hours were as follows:<br /><br /> Sunday:<br /> Campus Cache:  8 a.m. – 8 p.m.<br /> Wood Center:  5 – 7:30 p.m. (welcome back barbecue)<br /><br /> Monday:<br /> Campus Cache:  Noon – 8 p.m.<br /> Lola Tilly:  Brunch 10 a.m. - 2 p.m. and dinner 5 – 8 p.m.<br /><br /> Fliers with this information were handed out to students who attended Rev-It-Up as well as at Residence Life and both dining locations.<br />  </p> Feb. 20, 2013 -- Exhaust fumes in the campus corehttps://www.uaf.edu/grapevine/archives/2013-february/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div>Today a Coca-Cola delivery truck was idling in the Signers' Hall parking lot and the fumes from the exhaust were so overwhelming that people in my class in Eielson began to feel physically ill. I understand that this has been an ongoing issue with this particular vendor. Is there anything that can be done to keep this from happening in the future?<br /><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Raaj Kurapati, Financial Services and Business Operations</b></p><p>We have communicated this issue in writing with the vendor and have scheduled a meeting with the vendor to reiterate the concern and to come to terms on how we can allow for delivery of the product by agreeing on designated idling spots around campus.<br />  </p></div> Feb. 8, 2013 -- Recycling on campushttps://www.uaf.edu/grapevine/archives/2013-february/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div>Do the janitors take paper from recycle containers in our offices to the appropriate receptacle or do they throw away?<br /><p><font color="#ff0000"><b>RESPONSE</b></font></p> The janitors are under contract to put the paper that is in blue recycle bins in paper dumpsters outside of the building for recycling. You can check with your janitor to see if they or following through. You can also look outside the building to see if there is the needed paper recycling dumpster. If you see a problem report it to Facilities Services at 474-7000. <br />  </div> Feb. 8, 2013 -- Gala fundraiser resultshttps://www.uaf.edu/grapevine/archives/2013-february/index.xml<p><font color="#ff0000"><b>QUESTION</b></font></p><div>Why is our marketing department so painfully slow? The Chancellor's Gala was this past Saturday yet there still aren't photos from the event up on the front page or a spec of information on how if it was a success. However, we were certainly inundated with "purchase tickets for the gala" for almost a month.  Additionally, there is still a place to purchase tickets on the Chancellor's website.  Where's the follow through?  How much did the event bring in for the Circle of Hope project and the dental hygiene program?<br /><p><font color="#ff0000"><b>RESPONSE</b></font></p><p><b>From Michelle Renfrew, director Marketing and Communications</b></p></div><p>First, let me say thank you to all who participated in this event. Besides the attendees, there were a number of staff at UAF who assisted in promoting and organizing this event. Now to answer your question, our department usually can't wait to share good news with the campus, but it can take up to a week or two for the UA Foundation to process all of the funds raised through the event and for UAF to determine how much the charities will receive once expenses are covered. As soon as that information is available we will post it to the Chancellor's Gala website. Photos take time to process as our university photographer took hundreds throughout the evening. It takes a bit to go through them and pick the ones we want to share. We shared photos and video of the event on social media the evening of the event and throughout the weekend.  Photo's are now available at <a href="http://www.uaf.edu/chancellor/gala/" target="_self">http://www.uaf.edu/chancellor/gala/</a> and the <a href="http://www.photos.uaf.edu/" target="_self">UAF SmugMug</a> site.</p><p><span style="color: rgb(255, 0, 0)"><b>UPDATE</b></span></p><p>The UAF Chancellor’s Gala raised $25,000 for the Greater Fairbanks Community Hospital Foundation to support the Circle of Hope Breast Cancer Program at Fairbanks Memorial Hospital and $25,000 to support CTC’s dental assistant and dental hygiene program.  </p>