• A Travel Authorization form must be completed, approved, and encumbered on Banner before travel begins.

• Expense reports should be submitted within 15 days of completion of travel.

• Contemporary itineraries reflecting cost of most direct, shortest duration, trip and proposed trip should be submitted for approval with the Travel Authorization form whenever indirect routing or extended duration are requested.

• A partial travel expense report must be submitted for each utilization of a Travel Authorization, whether or not expenses are claimed for that trip.

• When leave is included on a Travel Authorization, it must also be reflected on the time sheet (leave-effort report).

• Original receipts or receipted invoices are required for:

  · All transportation expenses in excess of $25 (ticket stubs, including airline tickets, are generally adequate);

  · All lodging expenses;

  · Meal expenses in excess of $25, if reimbursed at actual cost;

  · Taxi or limo fares in excess of $25 per fare or in excess of two fares during any one day; and

  · Other expenses in excess of $25 for which reimbursement is claimed.

• Approval for changes in travel destination, means of transportation, routing, duration, or amount authorized for reimbursement must be reflected on the Travel Authorization form including amended supervisor’s signature and approving official.  Changes for personal convenience must be documented as such and without increased cost to the University.

• Intermediate destinations which increase cost to the University must be listed on the Travel Authorization.

• UA Travel regulations are available here.

• Travel Expense reports are available on http://www.uaf.edu/finsvcs/travel/

• US and foreign per diem rates are available here .