Q. How canI get a Travel Card?
A. Fill out the Travel Card Application and have it approved by your supervisor.
Q. How can I find out more about Travel Card Procedures?
A. View the Travel Card Handbook online. It is in .pdf format and easy to read. The Handbook is still under construction, so remember to check back weekly for a while for updates.
Q. Will we still be issuing partials?
A. Not if the department qualifies for the Travel Card. Partials will not be necessary, since the air fare can be paid with the Travel Card and conference registrations can be paid with the Pro Card.
Q. If an original passenger receipt is lost on a ticket purchased by the travel card, is the procedure still to fill out and submit the lost ticket form?
A. Yes. Nothing is changed from our current regulations.
Q. If we have a ticket that is over the $2,500 limit, what are our options?
A. Contact the Travel Department and request an increase on your spending limit. Department monthly limit of $25,000.00 may also be requested for limit increase through the Travel Department.
Q. For TAs that are airfare only (paid by travel card) there is no encumbrance to be entered into the system, so the TA does not get entered (correct?).
A. Correct! No encumbrance is required for the travel card portion of the trip. However, TAs must still be pre-approved and other expenses encumbered.
Q. If the travel card must be used while I am out of the office, what procedure should we follow?
A. You may request an additional card for your department, so you always have a back-up cardholder. Contact the Travel Department for assistance.
Q. Is it acceptable to have the traveler contact the travel agency and have the itinerary faxed for review/approval, then return approval via email with card number?
A. NO. Never send your cardholder number through email or fax. You need to call the agency directly.