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Financial Services Calendar FY 06 |
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May 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | 3 | 4 | 5 | 6 | |
| Due: Non-Cash Reporting for 1st Quarter |
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| 7 | 8 | 9 | 10 | 11 | 12 | 13 |
| Financial Services FY07 Continuation Budget Training | Purchases between $5,000 and $50,000 due to purchasing | |||||
| 14 | 15 | 16 | 17 | 18 | 19 | 20 |
| 21 | 22 | 23 | 24 | 25 | 26 | 27 |
| Dates of physical inventory and inventory instructions due to Financial Services. | ||||||
| 28 | 29 | 30 | 31 | |||
| FInancial Managers Meeting CANCELLED. Rescheduled for June 6 | ||||||
June 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | 3 | ||||
| 4 | 5 | 6 | 7 | 8 | 9 | 10 |
| Financial Manager's Meeting 9:00 a.m. - Noon | Purchases under $5,000 due to purchasing Change Orders (Increases and Decreases) (tentative) FY07 Working Budget due to Financial Services. FY07 Recharge Center rate proposals due to Financial Services. Last day to submit FY06 Budget Revisions for all funds except Fund 14s to Financial Services. |
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| 11 | 12 | 13 | 14 | 15 | 16 | 17 |
Submit all FY06 petty cash receipts for reimbursement. Final labor reallocations for CY05 runs R15-26 due to Financial Services. |
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| 18 | 19 | 20 | 21 | 22 | 23 | 24 |
| Last day for FY05 committed (commit type "C") encumbrance transitions, including deletes, to Accounts Payable or Travel Office by 3 pm. | ||||||
| 25 | 26 | 27 | 28 | 29 | 30 | |
| Call numbers and Limited purchase orders due to purchasing. FY06 fiscal year ends. Deposit all cash receipts including credit card deposits by 4 pm with Business Office. Last date for issuing and delivering FY06 checks (non-payroll). Date goods or services must be received or invoiced to be FY06 Accounts Payable. List undelivered checks. Physical inventory cutoff date. Record last check number used (machine, handpay, AP, PR). |
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July 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | ||||||
| Balance Sheet reports for cycle 12 must be run. | ||||||
| 2 | 3 | 4 | 5 | 6 | 7 | 8 |
| Holiday | Holiday | Units with inventories: Must submit inventory lists (with copies of count sheets), associated inventory reconciliation and JV's to Financial Services. | Cycle 12 Reports can be run (Note: Balance Sheet reports run July1). | Last FY06 labor reallocation run for CY06 runs R01-R14 due to Financial Services (to be backdated to 6/30/06). Those received after July 7th will be keyed as time allows. 2nd Quarter Non-Cash Reports Due
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| 9 | 10 | 11 | 12 | 13 | 14 | 15 |
Electronic file feeds from Telephone, Financial Aid, and Copy Pool subsystems due to Financial Services by 5 pm. All Cycle 12 Balance Sheet Reconciliations due to Financial Services. Recons for loan fund accounts due to Financial Services. Analysis of doubtful loans due to Financial Services. Listing of loan receivables due to Financial Services. FY06 Journal Vouchers submitted to Financial Services by this date will be posted to FY06, after this date, until July 21, Journal Vouchers will be posted to FY06 only if time permits. All FY06 travel expense reports must be submitted to Travel Office at Financial services by 5 pm. |
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| 16 | 17 | 18 | 19 | 20 | 21 | 22 |
Last day for electronic file feeds from Geophysical Institute and Facilities Services subsystems by NOON. Last FY06 labor reallocation run for R15 at FY06 staff benefits rates due to Financial Services. **Tentative run. ONLY ONE -DAY WINDOW1 Last day for FY06 encumbrance transactions including deletes by 3 pm. Last day A/P canceled checks to be reissued. |
General Ledger Roll. Encumbrance Roll. Budget Roll. Balance Sheet extended cycle reports MUST be run for extended Cycle 12. |
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| 23 | 24 | 25 | 26 | 27 | 28 | 29 |
| Accrual Cycle 14 starts. | Year-end Encumbrance Report due to Financial Services. Extended cycle balance sheet reconciliations due to Financial Services. Plant fund capitalization schedule due to Financial Services. Capital improvement expenditure schedules (fund 1 & 5) due to Financial Services. Recon of allowance for doubtful accounts due to Financial Services. Detail of debit fund balances in restricted fund and JV to record. Send post-extended cycle Journal Vouchers to Financial Services for review before transmittal to SW. Only Journal Vouchers which have a material effect on the FY06 financial statements will be entered (generally $10,000 or more). |
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| 30 | 31 | |||||
August 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | 3 | 4 | 5 | ||
| 6 | 7 | 8 | 9 | 10 | 11 | 12 |
| Reconciliations for revenue/expense account codes due to Financial Services. | ||||||
| 13 | 14 | 15 | 16 | 17 | 18 | 19 |
| 20 | 21 | 22 | 23 | 24 | 25 | 26 |
| 27 | 28 | 29 | 30 | 31 | ||
September 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | |||||
| 3 | 4 | 5 | 6 | 7 | 8 | 9 |
| 10 | 11 | 12 | 13 | 14 | 15 | 16 |
| 17 | 18 | 19 | 20 | 21 | 22 | 23 |
| 24 | 25 | 26 | 27 | 28 | 29 | 30 |
Financial Manager's meeting RESCHEDULED |
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October 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 |
| 3rd Quarter Non-Cash Reports Due | ||||||
| 8 | 9 | 10 | 11 | 12 | 13 | 14 |
| Financial Manager's meeting 9:00am - 12:00 noon Butrovich |
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| 15 | 16 | 17 | 18 | 19 | 20 | 21 |
| 22 | 23 | 24 | 25 | 26 | 27 | 28 |
| 29 | 30 | 31 | ||||
December 2006 |
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| Sun | Mon | Tues | Wed | Thu | Fri | Sat |
| 1 | 2 | |||||
| 3 | 4 | 5 | 6 | 7 | 8 | 9 |
| 10 | 11 | 12 | 13 | 14 | 15 | 16 |
| 4th Quarter Non-Cash Reports Due | ||||||
| 17 | 18 | 19 | 20 | 21 | 22 | 23 |
| 24 | 25 | 26 | 27 | 28 | 29 | 30 |
| 31 | ||||||