MINUTES UAF FACULTY SENATE MEETING #82 MONDAY, OCTOBER 12, 1998 WOOD CENTER BALLROOM
I The meeting was called to order by President Schatz at 1:30 p.m. A. ROLL CALL MEMBERS PRESENT: MEMBERS ABSENT: Bader, H. Reynolds, J. Bandopadhyay, S. Barnhardt, C. Basham, C. Bruder, J. Conti, E. (L. Duffy) OTHERS PRESENT: Corti, L. Gabrielli, R. Curda, L. Gregory, G. Deal, S. Johnson, C. Dinstel, R. Layral, S. Fitts, A. Martin, W. Gatterdam, R. Pinney, P. Grigg, S. Reichardt, P. Illingworth, R. Schichnes, J. Johnson, T.. Wadlow, J. Lando, C. Woods, P. Luick, B. Manfredi, R. McBeath, G. McLean-Nelson, D. Mortensen, B. Musgrave, D. Nance, K. Norcross, B. Olson, J. Perkins, M. Porter, D. Sankaran, H. Schatz, M. Sonwalkar, V. Weber, J. Whalen, M. White, D. Yarie, J. Zilberkant, E. NON-VOTING MEMBERS PRESENT: NON-VOTING MEMBERS ABSENT: Frey, B. (S. Christensen) - UAFSC Richardson, J. - President, ASUAF Alexander, V. - Dean, SFOS Fletcher, H. - GSO Leipzig, J. - Dean, CLA Tremarello, A - University Registrar B. The minutes to Meeting #81 (September 14, 1998) were approved as distributed via e-mail. C. The agenda was amended to insert a new item before Old Business--The discussion of Senate role in faculty personnel procedures and appointment of ad hoc committees for the purpose of writing those procedures and to move the consent agenda item to Old Business for discussion. The revised agenda was then approved. II Status of Chancellor's Office Actions A. Motions approved: 1. Motion to amend Section 3 (Article V: Committees, Permanent) of the Bylaws by deleting E. 1.--University-wide Promotion & Tenure Committee. 2. Motion to amend the title of Section IV of the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty. 3. Motion to amend Section IV. B. (Faculty with Academic Rank) of the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty. B. Motions pending: 1. Motion prohibiting faculty from receiving a graduate degree from UAF. III A. Remarks by Chancellor Joan Wadlow - Chancellor Wadlow commented on the death of a University of Wyoming student. She repeated the plea for us all to rededicate ourselves and the university for a much greater respect for diversity. Wadlow remarked on Larry Duffy's letter to the editor and said that it was excellent. Wadlow's next remarks were on enrollment and recruiting. She has heard three of President Hamilton's presentations and what emerged was the subject of enrollment and new recruiting strategies for the entire University of Alaska. The President is eager to turn open admissions into an advantage. One way that is being considered is that we take a look at the test scores of students who take the PSAT. We can then look at the high scoring students, look at the areas where they scored high, and write to them and let them know we have courses available in those areas and admit them as students to the University of Alaska. We would then have an active multi- phased recruiting effort. The three components of the strategy are: students are admitted; courses are available; and jobs are available in Alaska in the areas they are interested in after graduation. A related activity is a proposal to give scholarships to students in the top 10 percent of every graduating high school class.. That plan will be presented to the Board of Regents. The source of funding for the first year would be the Natural Resource Fund. These are elements underway to address the shrinking enrollment. B. Remarks by Provost Paul Reichardt - Provost Reichardt indicated that he left written comments at the last Senate meeting on the promotion/tenure process. Subsequent to that meeting they have addressed one additional segment--the non- tenure track promotion process. Reichardt intends to carry out a post-mortem on this year's evaluation process. He encourages the Senate to think about what would constitute a workable group to look at the process. Reichardt also mentioned the instructional equipment account. They are in the process of coordinating three programs which fund instructional gear--the student technology fee; a line in the provost's budget for instructional equipment; and the MAPCO funds. They are attempting over the next three weeks to coordinate use of those funds to maximize their impact. The general plan is to have a competition as some piece of one of the programs and to use some of the money for high priority items. The three Provosts have been invited to attend the Faculty Alliance retreat with the President. One Item they would like to discuss is some elements of distance delivery. In a report by ISER on distance delivered education within the system are four parts: 1) courses generated in the Anchorage area and consumed in the Anchorage area; 2) courses generated in Juneau and consumed in Juneau and Sitka; 3) courses generated in Fairbanks and consumed in Fairbanks; and 4) all others. When you look at the patterns of what we do, it is done for the convenience of people who have as another choice coming to campus. One of the things that they would like to talk about is the barriers that are there to maximize the use of distance delivery for all of our students. Another item is to touch base and make sure that the administration and faculty are on the same page which respect to the pressures for uniform course numbering within the system. On the agenda is a motion to revise the petition process. Reichardt commends the Senate in looking at streamlining the process. There are two administrative searches. One is for the dean of the College of Liberal Arts with Vera Alexander as chair. The other is for the CSEM dean and it is still in the process of deciding how the committee will be constituted. Clif Lando commended on funds to support the computer labs. Jerry McBeath asked about post-tenure reviews being postponed and what criteria is being used. Sukumar Bandopadhyay asked about plans to hire a dean for SME. Scott Deal asked about the status of the 10 faculty positions identified as high priority from last year's RIP. C. Guest Speaker - Michael Pippenger, Organizational Vice President, United Academics Michael Pippenger spoke about the relationship between United Academics and faculty governance. Everyone he knows on United Academics views the role of faculty governance as being one of the fundamental components of the university. They tried during contract negotiations to have faculty governance put into the contract. They weren't successful. The problem they face now is there are certain issues that are clearly the domain of the union (e.g., salary, benefits, conditions of work). Governance would clearly be concerned with matters of academic and curricular nature. Those two things overlap in a number of ways. This year bargaining unit members received a 3% raise. Governance plays a role in terms of future performance adjustment. Another area is workload assignments. There is a labor-management committee looking at the definition of a workload unit. There is clearly an overlap between faculty governance and United Academic in playing a role and talking about workload issues. Grievances have taken up a lot of time but it is clearly separate from faculty governance. Faculty governance and United Academics were able to get together and develop procedures for tenure, promotion, and post- tenure review. Another issue they are dealing with is distance delivery. It is clearly an area of overlap. There are conditions of work and also issues regarding curriculum. Governance, United Academics and the other bargaining unit representatives need to get together and talk about distance delivery. IV Governance Reports A. ASUAF - J. Richardson A report was not available. B. Staff Council - S. Christensen Staff Council elections are coming up in November. They are busy recruiting staff to stand for election in each of the units. Issues that have occupied Staff Council include health benefits, the employee satisfaction survey, holiday closure, and grievance policies and procedures. A new issue this year is campus safety, especially at the rural sites. C. President's Comments - M. Schatz Madeline's report was attached to the agenda. It includes the new agenda item that will be discussed by the Senate. She stressed the importance of Faculty Senate involvement in revising the policies and determining the direction of faculty evaluation. V Public Comments/Questions - Eduard Zilberkant announced the upcoming concert of the Fairbanks Symphony Orchestra on Sunday, October 18, at 4:00 p.m. VI Consent Agenda - This item was moved to Old Business, item C. *************** A. Discussion of the Senate role in faculty personnel procedures and appointment of six ad hoc committees. This is a new agenda item that was distributed as a handout. Madeline proposed the formation of six ad hoc committees and indicated that there is a need to update the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty. Background information on the need for these committees was included in the President's Comments. These committee would review different sections of the Policies & Regulations. Jerry McBeath questioned the need for six separate committees. Why not start with two committee with members that have substantial experience and background with working through and implementation of university policy? Michael Whalen asked about the timeline. Ron Gatterdam disagreed with the motion and did not believe that we are under any great time pressure. He felt that Faculty & Scholarly Affairs should take this up as a single committee and take the time to do it right with a single consistent philosophy and set of writing. It terms of philosophy, the Senate should not be in the business of simply rewriting its procedures to match those of the unions. Paul Reichardt agreed and indicated that the most important thing is to do a good job. Most of the recent questions have had a clear answer but there are undoubtedly are more questions that don't have clear answers. These may be in areas that are legitimate for the Senate to consider and you have to weight the issues of the moment against doing a good job and the time frame. It was Reichardt's opinion that we should concentrate on making thing clear, such as the Faculty Senate maintains the authority over promotion/tenure criteria. After discussion there was a motion to refer the issue of amending the Faculty Policies & Regulations to the Faculty & Scholarly Affairs Committee. They can then take full advantage of the expertise available from the members of the Senate and report back to the Senate no later than the May 1999 meeting. The motion to refer passed by a vote of 17 yes and 5 opposed. (?) Ron Illingworth indicated that a group of ACCFT members went through the blue book to look at items not in agreement with their contract and regional review process. They have a document which indicates those items. Reference to contract language needs to be included in the blue book. John Leipzig indicated that an area not covered by the United Academics contact is that department heads are precluded from the evaluation. This needs to be clarified. MOTION PASSED ============== The UAF Faculty Senate moves to refer the issue of amending the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty to the Faculty & Scholarly Affairs Committee. They will report back to the Senate no later than the May 1999 meeting. EFFECTIVE: Immediately *************** VII Old Business A. Motion to accept the proposed Regents' Policy and University Regulation 09.99.00--Recreational and Intercollegiate Athletics Carla Kirts had to leave prior to this discussion and therefore was not available to give an overview and answer questions. A motion was made to postpone action on this item again. Ron Gatterdam spoke against postponing action. Madeline indicated that a vote on this motion was our recommendation to the Faculty Alliance. This policy has been reviewed by the students and the Intercollegiate Athletics Committee. The motion to postpone failed. The main motion then passed. MOTION PASSED ============== The UAF Faculty Senate moves to recommend that the proposed Regents' Policy and University Regulation 09.99.01--Recreational and Intercollegiate Athletics as submitted by the Board of Regents to the Faculty Alliance be accepted. EFFECTIVE: Immediately RATIONALE: Proposed changes to the original policy are to: 1) clarify the intention of the policy and bring it up to date, particularly with expectations for non- discrimination and gender equity; and 2) stress that expectations for recreational and intercollegiate athletics should be commensurate with the resources available to and controlled by the MAU. *************** [[ ]] = Deletion CAPS = Addition REGENTS' POLICY 09.99.00 PART IX STUDENT AFFAIRS CHAPTER XCIX Recreational and [[Competitive]] INTERCOLLEGIATE Athletics GENERAL STATEMENT: RECREATIONAL AND INTERCOLLEGIATE ATHLETICS [[Preamble]] P09.99.01 THE UNIVERSITY OF ALASKA WILL SUPPORT OPPORTUNITIES FOR STUDENTS TO PARTICIPATE IN RECREATIONAL AND/OR INTERCOLLEGIATE ATHLETICS. EACH MAU WILL DETERMINE THE LEVEL OF SUPPORT FOR SUCH ACTIVITIES WHICH IS CONSISTENT WITH THE MAU'S MISSION AND WITHIN THE LIMITS OF ITS FACILITIES, RESOURCES, AND PERSONNEL. WHILE OPPORTUNITIES MAY BE MADE AVAILABLE TO THE TOTAL CAMPUS COMMUNITY, PRIORITY WILL BE GIVEN TO STUDENT PARTICIPANTS. [[The University of Alaska supports the development of opportunities for men and women to participate in recreational and competitive athletics ancillary to academic development throughout its system. The university will provide opportunities for student participation in sports experiences through recreational, intramural, and extramural physical activities, and further will develop selected intercollegiate competitive team programs with which units of the University of Alaska system and their respective communities can identify. (12-11-81) Student Participation P09.99.02 Each campus encourages the participation of each student in at least one sports activity of life time value which may be achieved through spontaneous recreational participation, intramural, extramural, and competitive sports programs. (12-11-81) ]] ATHLETIC [[Physical]] Activities P09.99.02 [[03]] A. Recreational Athletics [[P09.99.03(A)]] The University of Alaska will encourage [[spontaneous]] recreational activities by providing facility use [[time.]], WITHIN THE LIMITS OF FACILITY AVAILABILITY, RESOURCES, AND PERSONNEL. [[Priority in recreational athletics will be given to student participants with opportunities available to the total campus constituency. These opportunities are inclusive of all casual physical activities and limited only by the mind of the user and the appropriateness of the facilities. The University of Alaska will strive to provide the fiscal and physical support that is necessary to create this opportunity. (12-11-81) ]] B. Intramural Athletics [[P09.99.03(B)]] The University of Alaska WILL encourage[[s]] the development of campus intramural ATHLETICS [[sports]] which allows [[non-varsity]] competition among [[men and women]] students and faculty-staff groups. [[in a wide variety of athletic activities.]] Students should play a primary role in the selection and management of [[the particular]] intramural activities. [[conducted.]] C. Extramural Athletics [[P09.99.03(C)]] [[Institutions within]] The University of Alaska [[system]] may establish and sponsor teams in organized competitive programs outside of the CAMPUS [[institution]] SUCH AS WITH [[including but not limited to]] city leagues, church leagues, inter-school competition, and organized tournaments. Preference for participation on these teams [[shall]] WILL be given to [[currently enrolled]] students. [[Rules of competition shall be established by the sponsoring organization. The University of Alaska system shall be encouraged to sponsor such organized competitive tournaments for participating institutions.]] University of Alaska facilities may be USED ON A SPACE AVAILABLE BASIS FOR EXTRAMURAL ATHLETICS. [[made available for such programs.]] D. Intercollegiate Athletics [[P09.99.03(D)]] Intercollegiate [[sports]] ATHLETICS ORGANIZED TO provide [[advance]] competitive opportunities for student athletes [[The University of Alaska shall promote, through recruiting and funding, competitive sports appropriate to the Alaska scene.]] WILL BE OPERATED UNDER MAU CONTROL WITH ACADEMIC AND FINANCIAL INTEGRITY, AND IN COMPLIANCE WITH APPLICABLE ATHLETIC ORGANIZATION RULES. 1. Authorized Sports [[P09.99.03(D.1)]] Sports authorized for intercollegiate competition are: Basketball Cross-country Running Gymnastics Ice Hockey Riflery Skiing - Nordic and Alpine Swimming Volleyball Amendments to this list must be approved by the Board of Regents. (12-11-81) 2. Levels of Competition [[P09.99.03(D.2)]] The intercollegiate teams of the University of Alaska shall compete at a national organizational classification level commensurate with available funding, facilities, and skill levels of the athletes. Requests for membership in a particular organization and change in the approved classification level of competition will originate at the [[institution]] MAU, and must be approved by the Board of Regents 3. Participation by Alaskans [[P09.99.03(D.3)]] Participation by Alaskan athletes will be encouraged through active recruitment of Alaskans who are capable of athletic performance at the designated level of competition. 4. Participation by Alaskans [[P09.99.03(D.4)]] In order to participate in intercollegiate athletics, a student must: a. meet the standards set by the appropriate national athletic organization; and b. meet the academic standards as established by the appropriate [[major administrative unit]] MAU. [[5. Intercollegiate Tournaments Sponsorship [[P09.99.03(D.5)]] [[Institutions within the University of Alaska may sponsor intercollegiate athletic tournaments provided funding for such tournaments has been approved in the intercollegiate athletics budget. In any newly established tournaments, the host Alaskan institution of such tournaments shall include the other Alaskan institutions among tournament participants when the teams are participating at the same division classification level.]] 5[[6.]] Common Opponents [[P09.99.03(D.6)]] [[The university endorses]] A "common opponents" philosophy WILL BE UTILIZED WHERE POSSIBLE within the conference structure and scheduling TO ALLOW MORE THAN ONE CAMPUS TO ENGAGE A VISITING TEAM DURING ITS TRAVEL IN THE STATE. [[possibilities.]] SOURCES OF Funding FOR [[of]] Athletics P09.99.03[[04]] [[For the four physical activities programs listed above, specific funds for capital improvements to accommodate increased student participation and for the management and support of the different programs will be identified in the long-range and annual planning and budgeting process at each MAU. The needs of these programs, in addition to the instructional needs of the academic units and programs, will be considered when planning for the development and use of sports facilities. (12-11-81) Intercollegiate athletics shall not dominate facility use nor funding to the detriment of recreational, extramural or intramural athletic opportunities nor shall one sport exclude the development of other intercollegiate, recreational, intramural, or extramural sports activities. Facilities of the institution may be available for public use as stated in Policy and Regulation 06.02.01.]] The support of athletic program expenses by local private sources (such as booster clubs or individuals) or supplementary activities MAY BE ENCOURAGED BUT SUCH SUPPORT MUST BE MADE [[will be channeled]] through MAU [[the university]] accounting systemS and WILL be subject to university accounting procedures, review and audit. NON-DISCRIMINATION AND GENDER EQUITY [[Equal Opportunity]] P09.99. 04[[05]] EACH CHANCELLOR WILL BE RESPONSIBLE FOR COMPLIANCE WITH APPLICABLE NON-DISCRIMINATION AND GENDER EQUITY MANDATES. [[The University of Alaska affirms its policy of providing equal opportunity for the participation of men and women in all intercollegiate, extramural, intramural, and recreational athletic activities (04.01.15), as well as equivalent institutional services, in compliance with federal and state law and regulation. Each chancellor and campus president is responsible for maintaining equal opportunity for men and women. ]] (12-11-81; revised [[12-17-81)]] DATE *************** B. Motion to amend the proposed Academic Calendar 1999- 2000, submitted by Curricular Affairs Jerry McBeath introduced the motion and indicated that the Curricular Affairs Committee discussed the calendar and the Senate policy on a study day. The committee felt that a study day should be included in the calendar. It was noted that Residence Life will keep the dorms open until noon the day following the end of finals. This was reconfirmed by Ann Tremarello. Clif Lando spoke for the motion indicating that the elimination of the study day would diminish the importance of the final exams. The motion to amend the calendar passed unanimously. MOTION PASSED ============== The UAF Faculty Senate moves to amend the 1999-2000 Academic Calendar as presented by the Registrar prepared in accordance to BOR policies. EFFECTIVE: Immediately RATIONALE: The consensus of the Curricular Affairs Committee was that the 1999-2000 academic calendar should adhere to senate policy and can do so by scheduling final examinations in both fall and spring semesters for the period Wednesday through Saturday. *************** DRAFT DRAFT DRAFT UNIVERSITY OF ALASKA FAIRBANKS - Fairbanks Campus ACADEMIC CALENDAR 1999-2000 FALL SEMESTER-1999 Registration for the 1999 fall semester begins Mon., Apr. 5, 1999 Fee payment begins Thurs., July 1 Application for admission deadline for fall semester Mon., Aug. 2 Orientation for new students Sun.-Wed., Aug. 29-Sept. 1 Residence halls open, 9 am Sun., Aug. 29 Financial aid disbursement begins Mon., Aug. 30 First day of instruction Thurs., Sept 2 Late registration begins Thurs., Sept 2 Labor Day (no classes) Mon., Sept. 6 Late registration and fee payment end Fri., Sept. 10 Last day for 100% refund of tuition and materials fees Fri., Sept. 10 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Sept. 17 Last day for 50% refund of tuition (only) Fri., Sept. 17 Low grade reports for freshmen due not later than Fri., Oct. 8 Last day to apply for 1999 fall graduation Fri., Oct. 15 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Oct. 29 Registration and fee payment for the 2000 spring semester begin Mon., Nov. 8 Thanksgiving holidays (no classes) Thurs.-Sun., Nov. 25-28 Last day of instruction Mon., Dec. 13 Final examinations [[Tues.-Fri., Dec. 14-17]] WED.-SAT., DEC. 15-18 Residence halls close, noon [[Sat., Dec. 18]] SUN., Dec. 19 Grades due to the Registrar's Office Tues., Dec. 21 Campus closed 5 p.m., Fri., Dec. 24, 1999 - 8 a.m., Mon., Jan 3. 2000 SPRING SEMESTER-2000 Application for admission deadline for spring semester Wed., Dec. 1, 1999 Orientation for new students Mon.-Tues., Jan. 10-11, 2000 Residence halls open, 9 a.m. Sun., Jan. 9 Financial aid disbursement begins Tues., Jan. 11 First day of instruction Thurs., Jan. 13 Late registration begins Thurs., Jan. 13 Alaska Civil Rights Day (no classes‹late registration and fee payment continue) Mon., Jan. 17 Late registration and fee payment end Fri., Jan. 21 Last day for 100% refund of tuition and material fees Fri., Jan. 21 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Jan. 28 Last day for 50% refund of tuition (only) Fri., Jan. 28 Last day to apply for 2000 spring graduation Tues., Feb. 15 Low grade reports for freshmen due not later than Fri., Feb. 18 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Mar. 10 Spring recess Mon.-Sun., Mar. 13-19 Registration for the 2000 fall semester begin Mon., Apr. 3 All Campus Day (no classes) Fri., Apr. 21 Last day of instruction Mon., May 1 Final examinations [[Tues.-Fri., May 2-5]] WED.-SAT., MAY 3-6 Residence halls close, noon [[Sat., May 6]] SUN., May 7 Commencement Sun., May 7 Grades due to the Registrar's Office Wed., May 10 Fee Payment for the 2000 fall semester begins Mon., July 3 **************** C. Motion to amend the GCC Procedures, submitted by Administrative Committee Maynard Perkins asked that the Rural Affairs Committee be reinstated. A Rural Affairs Committee is a good way of having input and oversight on what is happening in the Rural campuses. Without this committee you are losing a very important mechanism for providing communication to this group. Shannon Christensen indicated that at the last Staff Council meeting they amended the motion to retain the Rural Affairs Committee and also made two additional changes. There was a motion to postpone action on this item until these changes are made by the Governance Coordinating Committee to the original motion. The motion to postpone passed. MOTION POSTPONED ================= The UAF Faculty Senate moves to approve the following changes to the Governance Coordinating Committee procedures. EFFECTIVE: Upon Chancellor's Approval RATIONALE: The recommended changes clarify the role of the Governance Coordinating Committee in the governance structure at the University of Alaska Fairbanks. Amendments to the Procedures require a two-thirds vote from each of the three governing bodies. *************** VII New Business A. Motion to delegate the authority to approve exceptions to academic policy (petitions), submitted by Curricular Affairs. Jerry McBeath said this was a matter the Senate discussed at the last meeting of the previous academic year and it was referred back to committee. Discussion was not about number one or two, but about number three. The committee revisited the issue at its last meeting and changed number three to correspond to the comments, reservations, and criticism of members at that meeting. They also added an accountability measure in the final paragraph of number three. This policy divides petitions into three classes. The first section concerns Core curriculum and is the current practice followed by the Core Review Committee. The second section concerns major or minor degree requirements and the committee's feeling on this issue was that these need to be greatly simplified. The third section pertains to all other matters, such as residency requirements, upper division degree requirements and the like. This would take these from the faculty advisor to the dean with an appeal to the provost. Clif Lando had no problems with number one and two but felt that number three did not provide adequate input for the cognizant department head or dean. McBeath indicated that the language in the parentheses instructs the dean to consult with the cognizant department head. Clif did not feel this was enough and proposed an amendment. The amendment failed by a vote of 10 to 14. Ron Gatterdam spoke against the delegation of academic matter to administrators. McBeath agreed but felt this was a good compromise. Carol Barnhardt added that we need to be student friendly and the provost is available 12 months to review appeals. They were also looking at consistency. The motion passed with 2 nays. MOTION PASSED ============== The UAF Faculty Senate moves to delegate the authority to approve exceptions to academic policy (petitions) as follows: 1. For matters involving the CORE CURRICULUM: Faculty advisor, head of the department in the curricular area involved, through the Graduation Office to the chair of the Core Review Committee. An appeal of the chair's decision will be referred to the Provost for resolution. 2. For matters involving the MAJOR OR MINOR DEGREE REQUIREMENTS: Faculty advisor, department head in the major or minor area, to the Graduation Office. An appeal of this decision will be referred to the Dean in the major or minor area for resolution. 3. For OTHER matters: Faculty advisor, dean/director of the college/school of the student's major (who will consult with the appropriate department head(s)) to the Graduation Office. An appeal of this decision will be referred to the Provost for resolution. By the end of September, the Registrar's Office will supply the Curricular Affairs Committee with a brief summary of petition actions taken during the previous academic year. EFFECTIVE: Spring 1999 RATIONALE: The current petition process is too cumbersome and involves too many parties. Current policy also lacks any point of reference in the petition process. The proposed motion will simplify the process by reducing the number of parties, and by establishing a point of reference in the Graduation Office. The proposal provides academic quality assurance. *************** VIII Committee Reports A. Curricular Affairs - G. McBeath A report was attached to the agenda. Ron indicated that he had a concern on item #4 diploma size. He is concerned about the message two diploma sizes would send to students. Curricular Affairs will formulate a motion for action at the next Senate meeting. B. Faculty & Scholarly Affairs - J. Yarie A report was attached to the agenda. C. Graduate & Professional Curricular Affairs - M. Whalen A report was attached to the agenda. D. Core Review - J. Brown A report was attached to the agenda. E. Curriculum Review - C. Basham The Curriculum Review Committee met on Wednesday, October 7, at 1:00 p.m. to review three trial course requests. Members present: Anatoly Antohin, CLA; Ron Illingworth, CRA; Carol Barnhardt, Education; Gang Chen, SME; Ted Cooney, SFOS; George Guthridge, Developmental Studies; Gail Gregory, Registrar's Office; Charlotte Basham, Chair. The Committee approved CHEM 194 and NRM 494/694. The committee reviewed ATM 194/101 and sent it back with a request to consider the objections raised by the Geography Department. F. Developmental Studies - J. Weber A report was attached to the agenda. G. Faculty Appeals & Oversight - J. Kelley A report was attached to the agenda. Jerry McBeath asked about the committee and its role in the evaluation of administrators. Will that committee consider the evaluation of the chancellor which was brought to the Senate from SALRM faculty last year? Madeline indicated that the committee was moving forward on that issue. H. Faculty Development, Assessment & Improvement - D. Porter The committee met and did not have a quorum. It will meet again this week and will get organized for this year. I. Graduate School Advisory Committee - L. Duffy A report was attached to the agenda. Harikumar Sankaran asked about resolution on the GMAT exams. Larry Duffy indicated that was an agenda item for discussion. J. Legislative & Fiscal Affairs - S. Deal A report was attached to the agenda. K. Service Committee - K. Nance No report was available. L. Ad Hoc Committees A report of the Ad Hoc Committee on Senate/Union Relations was attached to the agenda. A handout of the survey results was distributed and explained. A report of the Ad Hoc Committee on Unit Criteria was attached to the agenda. IX Discussion Items A. UAF offerings at off-campus sites & instructor approvals. Maynard Perkins began the discussion. Are the rural campuses following appropriate procedures? What are the appropriate procedures? How are the courses that the rural campuses offering meeting requirements as departments stipulate. There is a long history beginning when the rural campuses became part of UAF. No one is asking departments to abdicate their responsibility to their courses and to their curriculum. They are asking that departments have a mechanism by which those courses may be offered and instructor approved and still meet the requirements for our university. Madeline spoke about TVC offering the same courses that are being offered on-campus. Students enrolling in the TVC courses do not pay the same fees as students on-campus. Enrollment in the on-campus courses have declined, particularly in the ART/THR/MUS 200X core course. John Leipzig spoke about the policies passed at the time of restructure. Things have changed, people have forgotten what the principles and policies were, and where the dilemma has happened is in a few instances where individuals have been approved and then later the curriculum changes or the person isn't as acceptable. We all have the same goal to offer quality instruction wherever it is. Jerry McBeath indicated that Curricular Affairs had a discussion on this topic and identified five issues where are included in the minutes. What they are prepared to do is have further exploration of the issues at their next meeting. It is very important to hear what the issues are to different members of the UAF community. Ralph Gabrielli spoke about the issues raised by Curricular Affairs. Rural Campus directors will meet with the Administrative and Curricular Affairs committees on October 13th. It is true that we are a collegial community. It is useful to raise these items for discussion. Maynard indicated that one problem of our institute is the need for audio conferencing which adds a little hassle in communicating with each other. When department have meeting they might consider the inclusion of rural faculty. Ron Illingworth indicated that it worked well in the English Department. For the last several years the English Department has put out their minutes on email and have included the rural faculty on their distribution. They are also invited to attend they meetings whenever they are in the Fairbanks area. That works well because they do get the opportunity to provide input on things that need a rural perspective. Clif Lando indicated that the policies from 1986-87 were developed by Task Forces. It may be time to look at them again. Peggy Wood, Bristol Bay Campus, commented on the openness of the departments at the time of restructure especially Math. She would like to see that generous attitude once more become a routine thing. Ann Tremarello said that the bottom line is the service to students. One of the issues of reorganization was to bring all the units of UAF into an organization where student can take a course anywhere and have it count the same as if they took it here. Harikumar indicated that SOM had problems with their accounting program and the courses taught at TVC. Ralph Gabrielli said that we are all together under UAF. These are UAF courses that are taught by UAF faculty. He also indicated that Charlie Dexter will respond to the memos that have circulated. Madeline urged anyone interested in further discussing the issue to attend the meeting tomorrow. X Members' Comments/Questions XI Adjournment The meeting was adjourned at 4:05 p.m. Tapes of this Faculty Senate meeting are in the Governance Office, 312 Signers' Hall if anyone wishes to listen to the complete tapes. Submitted by Sheri Layral, Faculty Senate Secretary.