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A G E N D A UAF FACULTY SENATE MEETING #82 Monday, October 12, 1998 1:30 p.m. - 4:00 p.m. Wood Center Ballroom1:30 I Call to Order - Madeline Schatz 5 Min. A. Roll Call B. Approval of Minutes to Meeting #81 C. Adoption of Agenda 1:35 II Status of Chancellor's Office Actions 5 Min. A. Motions Approved: 1. Motion to amend Section 3 (Article V: Committees, Permanent) of the Bylaws by deleting E. 1.--University-wide Promotion & Tenure Committee. 2. Motion to amend the title of Section IV of the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty. 3. Motion to amend Section IV. B. (Faculty with Academic Rank) of the UAF Faculty Appointment and Evaluation Policies & Regulations for the Evaluation of Faculty. B. Motions Pending: 1. Motion prohibiting faculty from receiving a graduate degree from UAF. 1:40 III A. Remarks by Chancellor J. Wadlow 5 Min. Questions 5 Min. B. Remarks by Provost P. Reichardt 5 Min. Questions 5 Min. C. Guest Speaker - Michael Pippenger, 5 Min. Organizational Vice President, United Academics Questions 5 Min. 2:10 IV Governance Reports A. ASUAF - J. Richardson 5 Min. B. Staff Council - S. Christensen 5 Min. C. President's Report - M. Schatz 5 Min. (Attachment 82/1) 2:25 V Public Comments/Questions 5 Min. 2:30 VI Consent Agenda A. Motion to amend the GCC Procedures (Attachment 82/2), submitted by Administrative Committee 2:30 VII Old Business A. Motion to accept the proposed Regents' 5 Min. Policy and University Regulation 09.99.00-- Recreational and Intercollegiate Athletics (Attachment 82/3) B. Motion to amend the proposed 1999-2000 5 Min. Academic Calendar (Attachment 82/4), submitted by Curricular Affairs 2:40 ***BREAK*** 10 Min. 2:50 VII New Business A. Motion to delegate the authority to approve 5 Min. exceptions to academic policy (petitions) (Attachment 82/5), submitted by Curricular Affairs 3:05 VIII Committee Reports 30 Min. A. Curricular Affairs - G. McBeath Attachment 82/6) B. Faculty & Scholarly Affairs - J. Yarie (Attachment 82/7) C. Graduate & Professional Curricular Affairs - M. Whalen (Attachment 82/8) D. Core Review - J. Brown (Attachment 82/9) E. Curriculum Review - C. Basham F. Developmental Studies - J. Weber (Attachment 82/10) G. Faculty Appeals & Oversight - J. Kelley (Attachment 82/11) H. Faculty Development, Assessment & Improvement - D. Porter I. Graduate School Advisory Committee - L. Duffy (Attachment 82/12) J. Legislative & Fiscal Affairs - S. Deal (Attachment 82/13) K. Service Committee - K. Nance L. Ad Hoc Committees Senate/Union Relations (Attachment 82/14) Unit Criteria (Attachment 82/15) 3:35 IX Discussion Items 15 Min. A. UAF offerings at off-campus sites & instructor approvals 3:50 X Members' Comments/Questions 5 Min. 3:55 XI Adjournment *************** ATTACHMENT 82/1 UAF FACULTY SENATE #82 OCTOBER 12, 1998 President's Comments - Madeline Schatz I send my greetings to you my co-workers! As the sun departs from our vicinity, bringing us winter cold and darkness, the items with which the Faculty Senate must deal heat up. One of the biggest issues before us this year is the revision of the UAF Faculty Appointment and Evaluation Policies and Regulations for the Evaluation of Faculty (better known as "the blue book"). It is a daunting task to bring our previous evaluation policies up to speed with the new union contracts but, as you all probably have experienced by now, the union procedures demand that we have definite policies in place. There is a great deal of unease about this year's evaluation procedures and going over the blue book with a fine tooth comb should help to alleviate many of those worries. Generally the Faculty Senate President would refer this issue to the Faculty and Scholarly Affairs committee, but I believe the task is too great for any one committee. I have, therefore, divided the Senate into several small ad hoc committees, each of which will compare their assigned section of the blue book to the AAUP and ACCFT contracts and update the wording of the blue book policies. It is essential that each member of the committee become familiar with the old and new policies by reading their assigned sections very carefully. After each ad hoc committee has completed their revision it should be forwarded to the Faculty and Scholarly Affairs Committee for review before the next Faculty Senate meeting in November. The Faculty and Scholarly Affairs Committee will collate all changes into the form of a motion(s) and present it (them) to the Administrative Committee for approval and inclusion on the next Faculty Senate agenda. Here is the timeline for work on these changes: October 12 Ad Hoc Committees (and convenors) appointed and assigned section of policies and procedures to evaluate. October 12-18 Committee members familiarize themselves With assigned sections of policies and procedures. Research AAUP and ACCFT contracts for comparable sections. October 19-30 Committees meet and re-write old policies and procedures (if necessary) in form of a motion, to bring them up to date with union contracts. October 30 Written motions due in Governance Office by noon. November 6 Administrative Committee meets to review proposed motions. November 16 Motions presented to full Senate for adoption. I know that the timeline is relatively short, but it is imperative that these policies be in place as soon as possible so that the evaluation process may be as faculty-driven as possible. It is your future that we are talking about. Thank you, in advance, for your serious attention to this matter. This is important work that we will be doing. *************** ATTACHMENT 82/2 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY ADMINISTRATIVE COMMITTEE MOTION ======== The UAF Faculty Senate moves to approve the following changes to the Governance Coordinating Committee procedures. EFFECTIVE: Upon Chancellor's Approval RATIONALE: The recommended changes clarify the role of the Governance Coordinating Committee in the governance structure at the University of Alaska Fairbanks. Amendments to the Procedures require a two-thirds vote from each of the three governing bodies. ******************* Add = CAPS Delete = (( )) UAF GOVERNANCE COORDINATING COMMITTEE PROCEDURES INTRODUCTION FACULTY, STAFF, AND STUDENT GOVERNANCE IS ESTABLISHED BY UNIVERSITY OF ALASKA BOARD OF REGENTS' POLICY. EACH GOVERNANCE ORGANIZATION OPERATES INDEPENDENTLY, BUT WITH FORMAL INTERCHANGES OF INFORMATION MADE POSSIBLE BY REPORTS AS PART OF REGULAR MEETINGS. FOR EXAMPLE, THE ASUAF AND STAFF COUNCIL PRESIDENTS ARE NON-VOTING MEMBERS OF THE UAF FACULTY SENATE, AND REPORT ON THE WORK OF THEIR INDIVIDUAL GOVERNANCE ORGANIZATIONS AT EACH MEETING OF THE FACULTY SENATE. THE FACULTY SENATE PRESIDENT ALSO DELIVERS A REPORT ON SENATE ACTIVITIES AT EACH MEETING OF THE STAFF COUNCIL. ISSUES CAN ARISE WITHIN GOVERNANCE THAT REQUIRE THE ATTENTION OF MORE THAN JUST ONE GOVERNANCE BODY. IN SUCH A CASE, THE ISSUE CAN EITHER BE BROUGHT DIRECTLY TO EACH BODY BY AN APPROPRIATE INDIVIDUAL OR GROUP (E.G., ADMINISTRATION) OR IT CAN BE BROUGHT TO THE UAF GOVERNANCE COORDINATING COMMITTEE, WHICH IS THEN CHARGED WITH THE RESPONSIBILITY. THE FUNDAMENTAL OBLIGATION OF THE COORDINATING COMMITTEE, ONE ASSOCIATED WITH THE REASON FOR ITS CREATION, IS TO ASSURE TIMELY CONSIDERATION OF AN ISSUE BY EACH GOVERNANCE BODY AND FINAL ACTION ON THE ISSUE: IT ACTS AS MONITOR OF PROGRESS AND GUARANTOR OF COMPLETION. TO FURTHER AID THE COORDINATING COMMITTEE IN CARRYING OUT ITS OBLIGATIONS, IT ALSO SUPPORTS THE EXISTENCE OF CERTAIN STANDING COMMITTEES CONCERNED WITH CAMPUS-WIDE ACTIVITIES (SUCH AS THE HEALTH ISSUES COMMITTEE) AND RECEIVES REPORTS FROM OTHER COMMITTEES OUTSIDE ITS CONTROL WHO ARE ALSO CONCERNED WITH CAMPUS-WIDE ISSUES (SUCH AS THE POLICE ADVISORY BOARD). THE COORDINATING COMMITTEE ALSO CREATES AD HOC COMMITTEES AS NEEDED TO ADDRESS PARTICULAR ISSUES NOT UNDER THE PURVIEW OF AN EXISTING COMMITTEE. THE PROCEDURES DETAILED HEREIN DEFINE THE STRUCTURE AND WORKING OF THE UAF GOVERNANCE COORDINATING COMMITTEE. ARTICLE I Name Sect. 1. The name of this organization shall be the UAF Governance Coordinating Committee ARTICLE II Purposes, Responsibilities, and Authority Sect. 1 The purposes of the UAF Governance Coordinating Committee are: A. The body will exist for the express purpose of coordinating unified action from the individual governance bodies and ((to establish conference committees)) to address issues of common concern. B. Provide a mechanism of communication between the governance bodies. C. ((Set up)) WORK WITH ((conference)) STANDING committees to consider issues affecting multiple constituencies. The committees will report to the UAF Governance Coordinating Committee ((and their respective governance bodies)). D. Appoint members to ((permanent)) STANDING committees AS NEEDED, ensuring that there is representation from each of the governance constituencies((,)). ((e))Exceptions TO COMMITTEE COMPOSITION will be made when agreed upon by all constituencies. E. CREATE AND APPOINT AD HOC COMMITTEES AS NEEDED. ((E))F. The body coordinates recommendations from the STANDING AND AD HOC committeeS. ((F))G. The body will ((recommend)) COORDINATE THE REVIEW AND ACCEPTANCE OF the academic calendar((.)) UPON RECEIPT FROM THE FACULTY SENATE ADMINISTRATIVE COMMITTEE. THE COORDINATING COMMITTEE WILL SUBMIT THE ACADEMIC CALENDAR TO THE CHANCELLOR FOR APPROVAL. ARTICLE III Membership Sect. 1 The UAF Governance Coordinating Committee will consist of the president and president-elect, or their designee, of the three governance bodies. In the case of ASUAF, the senate president will serve on the UAF Governance Coordinating Committee. (For the purpose of identifying membership, the three governance bodies are the Associated Students of the University of Alaska Fairbanks, Faculty Senate, and Staff Council.) ARTICLE IV Leadership Sect. 1 The chairperson of the UAF Governance Coordinating Committee will be elected from its members for a one- year term. The election will occur at the last UAF Governance Coordinating Committee meeting of the academic year, WHICH MUST FOLLOW THE COMPLETION OF ALL GOVERNANCE ELECTIONS. ARTICLE V Committees Sect. ((1))2 The conference committees of the UAF Governance Coordinating Committee shall include: ((Academic Computer Users Committee)) Intercollegiate Athletics Committee ((Chancellor's Advisory Committee on Public Safety, Transportation and Parking)) ((Rural Affairs Committee)) UAF Grievance Council Health Issues Sect. ((2))1 A. ((Conference)) STANDING committees shall have at least one representative from each of the governance constituencies, exception will be made when agreed upon by all constituencies. B. Terms of all ((conference)) committee members will be one year for students and two years for faculty and staff. C. Committee chairs will be elected from and by the respective committees. D. Committee chairs shall forward committee business to the UAF Governance Coordinating Committee for disposition, EXCEPT WHEN LIMITED BY UNIVERSITY OF ALASKA REGULATIONS. E. Policy items from the ((conference)) STANDING committees must be forwarded to the individual governance bodies for action. F. In addition to the committees' specific charges, the primary responsibility of the committees are formulation and oversight of university-wide policies under the purview of each committee. G. Committees will meet ((at least monthly)) AS NEEDED during the academic year TO FULFILL THEIR DUTIES. H. The chairs of the ((conference)) STANDING committees will report recommendations at the monthly UAF Governance Coordinating Committee meetings. Sect. 3 ((Conference)) STANDING Committees Charges ((A. Academic Computer Users Committee The charge of the Computer Users Committee shall be to: 1. review and assess the academic computing needs of the University of Alaska Fairbanks. 2. plan towards improving the academic computer capabilities at the University of Alaska Fairbanks.)) ((B. Chancellor's Advisory Committee on Public Safety, Transportation and Parking The charge of the Chancellor's Advisory Committee on Public Safety, Transportation and Parking shall be to: 1. review and make policy recommendations to the Chancellor and UAF Governance Coordinating Committee regarding campus safety, security, and the transportation system at UAF. 2. serve as an appeal board, deciding appeals regarding motor vehicle citations and privileges.)) ((C))A. Intercollegiate Athletics Committee The charge of the Intercollegiate Athletic Committee shall be to: 1. exercise oversight of the direction of the Intercollegiate Athletics Program. 2. investigate compliance with NCAA and conference regulations. 3. participate in the evaluation of intercollegiate programs ((D. Rural Affairs The charge of the Rural Affairs committee shall be to: 1. oversee the general welfare of the UAF community not residing on the Fairbanks campus. 2. monitor all activities affecting compliance with the Rural College mission statement of the University of Alaska Fairbanks.)) ((E))B. UAF Grievance Council The UAF Grievance Council will administer grievance procedures and make recommendations in compliance with Board of Regents grievance policy and University regulations. ((F))C. Health Issues Committee The charge of the Health Issues committee shall be to: 1. address health issues which affect the work environment. 2. coordinate efforts with the Health Center, Fire Department, Risk Management, and Public Safety to find solutions to health issues. Sect. 3 Ad Hoc Committees may be established as demand warrants. SECT. 4 THE GOVERNANCE COORDINATING COMMITTEE WILL RECEIVE REPORTS FROM OTHER COMMITTEES OUTSIDE ITS CONTROL WHO ARE ALSO CONCERNED WITH CAMPUS ISSUES. EXAMPLES INCLUDE: POLICE ADVISORY BOARD, TECHNOLOGY BOARD, ONE-CARD COMMITTEE, AND ANY OTHER COMMITTEE DEEMED RELEVANT TO FACULTY, STAFF, AND STUDENTS. ARTICLE VI Meetings Sect. 1 The UAF Governance Coordinating Committee will hold monthly meetings during the academic year. ARTICLE VII Quorum Sect. 1 A quorum will constitute at least one member from each of the governing bodies. ARTICLE VIII Parliamentary Authority Sect. 1 The parliamentary authority shall be the latest edition of Robert's Rules of Order. ARTICLE IX Amendments Sect. 1 Amendments to the Procedures require a two-thirds vote from each of the three governing bodies. Sect. 2 Amendments to the Procedures shall be forwarded to the Chancellor's office for approval. *************** ATTACHMENT 82/3 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY ADMINISTRATIVE COMMITTEE MOTION ======= The UAF Faculty Senate moves to recommend that the proposed Regents' Policy and University Regulation 09.99.01--Recreational and Intercollegiate Athletics as submitted by the Board of Regents to the Faculty Alliance be accepted. EFFECTIVE: Immediately RATIONALE: Proposed changes to the original policy are to: 1) clarify the intention of the policy and bring it up to date, particularly with expectations for non- discrimination and gender equity; and 2) stress that expectations for recreational and intercollegiate athletics should be commensurate with the resources available to and controlled by the MAU. *************** [[ ]] = Deletion CAPS = Addition REGENTS' POLICY 09.99.00 PART IX STUDENT AFFAIRS CHAPTER XCIX Recreational and [[Competitive]] INTERCOLLEGIATE Athletics GENERAL STATEMENT: RECREATIONAL AND INTERCOLLEGIATE ATHLETICS [[Preamble]] P09.99.01 THE UNIVERSITY OF ALASKA WILL SUPPORT OPPORTUNITIES FOR STUDENTS TO PARTICIPATE IN RECREATIONAL AND/OR INTERCOLLEGIATE ATHLETICS. EACH MAU WILL DETERMINE THE LEVEL OF SUPPORT FOR SUCH ACTIVITIES WHICH IS CONSISTENT WITH THE MAU'S MISSION AND WITHIN THE LIMITS OF ITS FACILITIES, RESOURCES, AND PERSONNEL. WHILE OPPORTUNITIES MAY BE MADE AVAILABLE TO THE TOTAL CAMPUS COMMUNITY, PRIORITY WILL BE GIVEN TO STUDENT PARTICIPANTS. [[The University of Alaska supports the development of opportunities for men and women to participate in recreational and competitive athletics ancillary to academic development throughout its system. The university will provide opportunities for student participation in sports experiences through recreational, intramural, and extramural physical activities, and further will develop selected intercollegiate competitive team programs with which units of the University of Alaska system and their respective communities can identify. (12-11-81) Student Participation P09.99.02 Each campus encourages the participation of each student in at least one sports activity of life time value which may be achieved through spontaneous recreational participation, intramural, extramural, and competitive sports programs. (12-11-81) ]] ATHLETIC [[Physical]] Activities P09.99.02 [] A. Recreational Athletics [[P09.99.03(A)]] The University of Alaska will encourage [[spontaneous]] recreational activities by providing facility use [[time.]], WITHIN THE LIMITS OF FACILITY AVAILABILITY, RESOURCES, AND PERSONNEL. [[Priority in recreational athletics will be given to student participants with opportunities available to the total campus constituency. These opportunities are inclusive of all casual physical activities and limited only by the mind of the user and the appropriateness of the facilities. The University of Alaska will strive to provide the fiscal and physical support that is necessary to create this opportunity. (12-11-81) ]] B. Intramural Athletics [[P09.99.03(B)]] The University of Alaska WILL encourage[[s]] the development of campus intramural ATHLETICS [[sports]] which allows [[non-varsity]] competition among [[men and women]] students and faculty-staff groups. [[in a wide variety of athletic activities.]] Students should play a primary role in the selection and management of [[the particular]] intramural activities. [[conducted.]] C. Extramural Athletics [[P09.99.03(C)]] [[Institutions within]] The University of Alaska [[system]] may establish and sponsor teams in organized competitive programs outside of the CAMPUS [[institution]] SUCH AS WITH [[including but not limited to]] city leagues, church leagues, inter-school competition, and organized tournaments. Preference for participation on these teams [[shall]] WILL be given to [[currently enrolled]] students. [[Rules of competition shall be established by the sponsoring organization. The University of Alaska system shall be encouraged to sponsor such organized competitive tournaments for participating institutions.]] University of Alaska facilities may be USED ON A SPACE AVAILABLE BASIS FOR EXTRAMURAL ATHLETICS. [[made available for such programs.]] D. Intercollegiate Athletics [[P09.99.03(D)]] Intercollegiate [[sports]] ATHLETICS ORGANIZED TO provide [[advance]] competitive opportunities for student athletes [[The University of Alaska shall promote, through recruiting and funding, competitive sports appropriate to the Alaska scene.]] WILL BE OPERATED UNDER MAU CONTROL WITH ACADEMIC AND FINANCIAL INTEGRITY, AND IN COMPLIANCE WITH APPLICABLE ATHLETIC ORGANIZATION RULES. 1. Authorized Sports [[P09.99.03(D.1)]] Sports authorized for intercollegiate competition are: Basketball Cross-country Running Gymnastics Ice Hockey Riflery Skiing - Nordic and Alpine Swimming Volleyball Amendments to this list must be approved by the Board of Regents. (12-11-81) 2. Levels of Competition [[P09.99.03(D.2)]] The intercollegiate teams of the University of Alaska shall compete at a national organizational classification level commensurate with available funding, facilities, and skill levels of the athletes. Requests for membership in a particular organization and change in the approved classification level of competition will originate at the [[institution]] MAU, and must be approved by the Board of Regents 3. Participation by Alaskans [[P09.99.03(D.3)]] Participation by Alaskan athletes will be encouraged through active recruitment of Alaskans who are capable of athletic performance at the designated level of competition. 4. Participation by Alaskans [[P09.99.03(D.4)]] In order to participate in intercollegiate athletics, a student must: a. meet the standards set by the appropriate national athletic organization; and b. meet the academic standards as established by the appropriate [[major administrative unit]] MAU. [[5. Intercollegiate Tournaments Sponsorship [[P09.99.03(D.5)]] [[Institutions within the University of Alaska may sponsor intercollegiate athletic tournaments provided funding for such tournaments has been approved in the intercollegiate athletics budget. In any newly established tournaments, the host Alaskan institution of such tournaments shall include the other Alaskan institutions among tournament participants when the teams are participating at the same division classification level.]] 5[[6.]] Common Opponents [[P09.99.03(D.6)]] [[The university endorses]] A "common opponents" philosophy WILL BE UTILIZED WHERE POSSIBLE within the conference structure and scheduling TO ALLOW MORE THAN ONE CAMPUS TO ENGAGE A VISITING TEAM DURING ITS TRAVEL IN THE STATE. [[possibilities.]] SOURCES OF Funding FOR [[of]] Athletics P09.99.03[] [[For the four physical activities programs listed above, specific funds for capital improvements to accommodate increased student participation and for the management and support of the different programs will be identified in the long-range and annual planning and budgeting process at each MAU. The needs of these programs, in addition to the instructional needs of the academic units and programs, will be considered when planning for the development and use of sports facilities. (12-11-81) Intercollegiate athletics shall not dominate facility use nor funding to the detriment of recreational, extramural or intramural athletic opportunities nor shall one sport exclude the development of other intercollegiate, recreational, intramural, or extramural sports activities. Facilities of the institution may be available for public use as stated in Policy and Regulation 06.02.01.]] The support of athletic program expenses by local private sources (such as booster clubs or individuals) or supplementary activities MAY BE ENCOURAGED BUT SUCH SUPPORT MUST BE MADE [[will be channeled]] through MAU [[the university]] accounting systemS and WILL be subject to university accounting procedures, review and audit. NON-DISCRIMINATION AND GENDER EQUITY [[Equal Opportunity]] P09.99. 04[] EACH CHANCELLOR WILL BE RESPONSIBLE FOR COMPLIANCE WITH APPLICABLE NON-DISCRIMINATION AND GENDER EQUITY MANDATES. [[The University of Alaska affirms its policy of providing equal opportunity for the participation of men and women in all intercollegiate, extramural, intramural, and recreational athletic activities (04.01.15), as well as equivalent institutional services, in compliance with federal and state law and regulation. Each chancellor and campus president is responsible for maintaining equal opportunity for men and women. ]] (12-11-81; revised [[12-17-81)]] DATE *************** ATTACHMENT 82/4 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY CURRICULAR AFFAIRS MOTION ======= The UAF Faculty Senate moves to amend the 1999-2000 Academic Calendar as presented by the Registrar prepared in accordance to BOR policies. EFFECTIVE: Immediately RATIONALE: The consensus of the Curricular Affairs Committee was that the 1999-2000 academic calendar should adhere to senate policy and can do so by scheduling final examinations in both fall and spring semesters for the period Wednesday through Saturday. The committee also hopes that residence halls will remain open through the finals period. *************** DRAFT DRAFT DRAFT UNIVERSITY OF ALASKA FAIRBANKS - Fairbanks Campus ACADEMIC CALENDAR 1999-2000 FALL SEMESTER-1999 Registration for the 1999 fall semester begins Mon., Apr. 5, 1999 Fee payment begins Thurs., July 1 Application for admission deadline for fall semester Mon., Aug. 2 Orientation for new students Sun.-Wed., Aug. 29-Sept. 1 Residence halls open, 9 am Sun., Aug. 29 Financial aid disbursement begins Mon., Aug. 30 First day of instruction Thurs., Sept 2 Late registration begins Thurs., Sept 2 Labor Day (no classes) Mon., Sept. 6 Late registration and fee payment end Fri., Sept. 10 Last day for 100% refund of tuition and materials fees Fri., Sept. 10 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Sept. 17 Last day for 50% refund of tuition (only) Fri., Sept. 17 Low grade reports for freshmen due not later than Fri., Oct. 8 Last day to apply for 1999 fall graduation Fri., Oct. 15 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Oct. 29 Registration and fee payment for the 2000 spring semester begin Mon., Nov. 8 Thanksgiving holidays (no classes) Thurs.-Sun., Nov. 25-28 Last day of instruction Mon., Dec. 13 Final examinations [[Tues.-Fri., Dec. 14-17]] WED.-SAT., DEC. 15-18 Residence halls close, noon Sat., Dec. 18 Grades due to the Registrar's Office Tues., Dec. 21 Campus closed 5 p.m., Fri., Dec. 24, 1999 - 8 a.m., Mon., Jan 3. 2000 SPRING SEMESTER-2000 Application for admission deadline for spring semester Wed., Dec. 1, 1999 Orientation for new students Mon.-Tues., Jan. 10-11, 2000 Residence halls open, 9 a.m. Sun., Jan. 9 Financial aid disbursement begins Tues., Jan. 11 First day of instruction Thurs., Jan. 13 Late registration begins Thurs., Jan. 13 Alaska Civil Rights Day (no classes‹late registration and fee payment continue) Mon., Jan. 17 Late registration and fee payment end Fri., Jan. 21 Last day for 100% refund of tuition and material fees Fri., Jan. 21 Last day for student-initiated and faculty-initiated drops (course does not appear on academic record) Fri., Jan. 28 Last day for 50% refund of tuition (only) Fri., Jan. 28 Last day to apply for 2000 spring graduation Tues., Feb. 15 Low grade reports for freshmen due not later than Fri., Feb. 18 Last day for student-initiated and faculty-initiated withdrawals (W grade given for course) Fri., Mar. 10 Spring recess Mon.-Sun., Mar. 13-19 Registration for the 2000 fall semester begin Mon., Apr. 3 All Campus Day (no classes) Fri., Apr. 21 Last day of instruction Mon., May 1 Final examinations [[Tues.-Fri., May 2-5]] Wed.-Sat., May 3-6 Residence halls close, noon Sat., May 6 Commencement Sun., May 7 Grades due to the Registrar's Office Wed., May 10 Fee Payment for the 2000 fall semester begins Mon., July 3 *************** ATTACHMENT 82/5 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY CURRICULAR AFFAIRS MOTION ======= The UAF Faculty Senate moves to delegate the authority to approve exceptions to academic policy (petitions) as follows: 1. For matters involving the CORE CURRICULUM: Faculty advisor, head of the department in the curricular area involved, through the Graduation Office to the chair of the Core Review Committee. An appeal of the chair's decision will be referred to the Provost for resolution. 2. For matters involving the MAJOR OR MINOR DEGREE REQUIREMENTS: Faculty advisor, department head in the major or minor area, to the Graduation Office. An appeal of this decision will be referred to the Dean in the major or minor area for resolution. 3. For OTHER matters: Faculty advisor, dean/director of the college/school of the student's major (who will consult with the appropriate department head(s)) to the Graduation Office. An appeal of this decision will be referred to the Provost for resolution. By the end of September, the Registrar's Office will supply the Curricular Affairs Committee with a brief summary of petition actions taken during the previous academic year. EFFECTIVE: Spring 1999 RATIONALE: The current petition process is too cumbersome and involves too many parties. Current policy also lacks any point of reference in the petition process. The proposed motion will simplify the process by reducing the number of parties, and by establishing a point of reference in the Graduation Office. The proposal provides academic quality assurance. *************** ATTACHMENT 82/6 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY CURRICULAR AFFAIRS Minutes, Curricular Affairs Meeting, September 29, 1998 The Curricular Affairs Committee met in Room B, Wood Center, at 10:30 a.m. on September 29, 1998. In attendance were Carol Barnhardt, Charlie Basham, Alex Fitts, Maynard Perkins (on line), Ann Tremarello, Gayle Gregory, Wanda Martin, Ed Murphy, and Jerry McBeath (chair)‹a quorum of the committee. The committee addressed four topics: 1. PETITION PROCESS At Senate meeting #80 (May 4, 1998), the committee's proposal to revise the petition process was considered but failed to pass. The committee discussed ways to correct perceived flaws in its proposal, and recommended a motion and rationale for adoption by the faculty senate at its next meeting. 2. ACADEMIC CALENDAR The faculty senate asked the committee if it wished to propose an amendment to the calendar, so that the "free" day would be optional instead of required. After discussion and deliberation, the committee declined to recommend a change in senate policy (viz. that there will be "a minimum of one day between the end of classes and the beginning of the final examination period.") The consensus of the committee was that the 1999-2000 academic calendar should adhere to senate policy and can do so by scheduling final examinations in both fall and spring semesters for the period Wednesday through Saturday. The committee also hopes that residence halls will remain open through the finals period. 3. CAMPUS OFFERINGS AT OFF-CAMPUS SITES/INSTRUCTOR APPROVALS The committee considered several problems in the offering of departmental programs at TVC and off-campus sites: a. CONSISTENCY IN COURSE CREDITS. Some departmental courses are offered at TVC for fewer credits than at the Fairbanks main campus‹in foreign languages, for example. b. CONSISTENCY IN COURSE CONTENT. TVC and extended campus courses, with course numbers/titles identical to those at the Fairbanks main campus, cover different areas of content. UAF departmental courses are not now approved for offering at TVC or the extended campuses on a semester-by-semester basis. c. CONSISTENCY IN COURSE FEES. Some TVC and extended campus courses, with course numbers/titles identical to those at the Fairbanks main campus, do not require payment of fees assessed students taking the courses at the Fairbanks main campus. In some cases, students taking a TVC course offered at the Fairbanks main campus may not be assessed a fee, while students taking the same course through a UAF department are required to pay a fee. d. INSTRUCTOR APPROVALS. TVC and extended campuses do not seek instructor approvals on a semester-by-semester basis. e. Difference in institutional support to TVC and extended- campus faculty/courses. The committee will review these problem areas, and make recommendations to the senate, at its next meeting. By the notice of these minutes, the committee hopes to attract to that meeting interested faculty and administrators from the UAF main campus, TVC, and the extended campuses. 4. DIPLOMA SIZE Ann Tremarello introduced the issue of diploma size to the committee. By way of background, she stated that previously, diplomas for certificates and associate degrees were smaller than those for BA, BS, MA, MS, and doctoral degrees. When UAF began printing its own diplomas, the software in use produced diplomas of one size only. Now the software will allow differentiation in the size of diplomas, and there seems to be support for returning to the old system. The committee recommended to the full senate that UAF issue diplomas in two sizes: a smaller (6" x 9") diploma for recipients of certificate and associate's degrees, and a larger (8" by 11") diploma for recipients of BA, BS, MA, MS, and doctoral degrees. The committee declined to take action on the chair's proposal that diplomas be printed in Latin. 5. NEXT MEETING, AGENDA The committee agreed to hold its next meeting at 10:00 a.m. on October 27, 1998, in Wood Center. In addition to the items concerning UAF main campus-TVC-extended campus courses and instructors, Ann Tremarello submitted two new issues for the agenda: 1) whether graduation with honors should be based on grades through the second-to-last semester, 2) assignment of incomplete grades for year-long correspondence courses. Minutes submitted by Jerry McBeath, Chair, CAC. *************** ATTACHMENT 82/7 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY FACULTY & SCHOLARLY AFFAIRS Report of the September 28, 1998 meeting of the Faculty and Scholarly Affairs Committee Meeting Overview 1. The meeting was brought to order. 2. A Faculty Handbook was suggested as an important item that should be put together for UAF faculty. It was suggested that the handbook from UAA be examined. It was also suggested that handbooks from additional universities be looked at. 3. A number of items were discussed that may actually be part of the faculty contract. Contract items can be discussed but they cannot be changed until the next contract comes up for negotiation. 4. It has been suggested that the comprehensive review for faculty be looked at. At this point in time it does not appear that very many faculty like the process suggested for this year. *************** ATTACHMENT 82/8 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY GRADUATE & PROFESSIONAL CURRICULAR AFFAIRS Report of the GPCA Committee Meeting Sept. 22 1998, Chancellors Conference Room Present: Michael Whalen - Chair, Renee Manfredi, Harikumar Sankaran, Vikas Sonwalker, Clif Lando, Joe Kan, Gayle Gregory, David Bantz, Madeleine Schatz A) Meeting began with a discussion of the original masters degree requirements and which programs were/are out of compliance. New requirements are printed in catalog but not being enforced. Joe Kan stated that we need to address what programs should be considered "professional" and which should not. Other key issues as he perceives them: 1. That there needs to be a minimum common denominator for programs, with individual programs and departments to be given the freedom to augment and modify as each sees fit. 2. In terms of professional degrees, each department should ask itself how does a potential professional degree differ from other degrees offered. Departmental faculty must decide which degrees should be considered "professional". Discussion ensued as to how to proceed with reevaluation of Masters requirements. Madeleine Schatz expressed concerns about information not getting to departments through faculty senators, and stated that when motions are passed in the senate this information needs to be clearly communicated to individual departments via that department's senators. Clif Lando expressed concerns about redoing work already completed by the GPCAC and suggested amending the current requirements. Vikas Sonwalker suggested that degree programs should compare themselves with other similar programs throughout the country. He suggested that overarching requirements are inappropriate since different disciplines cannot be readily compared. Madeleine stated that there needs to be some way of addressing the issue of compliance and non-compliance within departments. David Bantz offered the alternative to the above discussion of waiting until the results of outcomes assessment were in before taking any action. Michael Whalen also suggested postponing making a decision until each of the committee members had read the literature handed out at the beginning of the meeting. B. Discussion of Course/Program change forms. Forms used for course and program changes are sometimes confusing and are often improperly filled out leading to delays in approval of changes. Chair suggested that committee members review the current forms and suggest changes at the next meeting. Vikas Sonwalker suggested that an example of a properly completed form be included in the Academic Course and Degree Procedures Manual. C. The next GPCAC meeting is scheduled for 10/20 from 2-3 in the Library, room 341. *************** ATTACHMENT 82/9 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY CORE REVIEW CORE Review Committee - Jin Brown, Chair A brief report on the first CORE meetings. J. Brown was re-elected Chair. The first items of new business are: O/W course initiatives a. Courses were identified for Fall 1998 assessment (Course professors were notified and offered both instructions and help) b. Departments are being contacted by CORE Review and asked to do a "within Department" inventory to determine if all courses designated O or W are continuing to be taught as such and that whomever may be teaching them understands the designation. c. The CORE Review will contact O and W presenting Departments EACH SEMESTER to request syllabi from any courses carrying O or W designation. Syllabi will be reviewed by English Department and Communication Department CORE Review members (much as was done to obtain the designation) to see that the requirements of the designation are maintained. CORE Review Committee will work to assure that assessment of the CORE Curriculum will remain "on track" to its timetable of accomplishment. That will entail that in Fall, 1998 all areas will have submitted assessment plans. (Only Rural college areas of the CORE remain without assessment plans.) Areas of the Perspectives on the Human Condition that have plans, but did not manage to provide assessment results with the rest of the Perspectives area, will provide results in both Spring of 1999 and Spring 2000 in order to return to the bi-annual timetable set for the continuing assessment process. (i.e, Communications, Library Science, and Perspectives on the Human Condition every other year and Mathematics and Natural Sciences on alternating years.) *************** ATTACHMENT 82/10 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY DEVELOPMENTAL STUDIES Minutes of The Developmental Studies Committee Thursday, September 17, 1998 Wood Center Conference Room A Attending: Greg Owens, Jane Weber, Lisa Buttrey, Ron Illingworth, Richard Clausen, Rich Carr, Jerah Chadwick, Wanda Martin, Joe Mason, George Guthridge. Old Business: Outcomes Assessment: The committee referred to a summary of the May 21-22 meeting held in Fairbanks. We discussed the three questions that we will address this year and clarified that we were looking at success in the 100- level classes, i.e.: DEVM 060-to-Math 131 or DEVM 070-to-any 100- level math. The Rural sites will collect data on DEVS 104, if they want this perspective. Greg gave information from the tracking he has done and will include DEVE 060 and 070-to-English 111 in the tracking process. Survey info: The committee agreed to include DEVE 060 and 070 in the UCLA Higher Education Freshman survey. This is being given to all English 111 classes, so, by including the DEVE classes as well, we can get a more accurate picture of the freshman population at UAF. Tracking: Greg has the Fall 94 information. He needs to get DEVM 060 and 050 information for Fall 94, as well. We will look for ways to identify needs, then request funding for assistance in doing this. A small group-Jane, Greg, Kay, and Wanda-will identify needs for queries we can run. DEVS (Developmental Studies): We decided to postpone discussion of the initiative to obtain a permanent number for the Academic Probation course until the next meeting. New Business: Wanda announced that there will be another demonstration of DISCOVER and COMPASS in the Advising center on September 22. A new version has arrived and is being put on the network in Gruening and at the Downtown Center. Ron brought up the need to readdress class size in DEVE and DEVM. Curriculum Review Committee: George Guthridge will serve via teleconference. New Chairs: Jane Weber and Cindy Hardy were re-elected and will serve as co-chairs. Meeting Times: The committee for the fall semester will meet once a month on Thursdays from 2-3:30. Meetings will be held on the following days: October 15, November 12, and December 10. *************** ATTACHMENT 82/11 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY FACULTY APPEALS Report of the September 14, 1998 meeting of the Faculty Appeals and Oversight Committee PRESENT: Godwin Chukwu, Ray Gavlak, John Kelley, Tara Maginnis, Pham Quang, James Ruppert, David Verbyla, Richard Stolzberg ABSENT: Fred Dyen, Kristy Long, Ray Highsmith, SOEd (2) Not yet appointed, CRA (1 vacant) MEETING OVERVIEW 1. The meeting was brought to order by Dr. James Ruppert. The first order of business was to elect a chair. Dr. John Kelley was nominated and elected to chair the committee for the fall and spring semester 1998-99. 2. Participants questioned the relation of this committee to the activities of the United Academics union. Dr. Kelley briefed the committee on the results of the last meeting during the spring 1998 semester and the agreement that our committee would supply a list of candidates to serve on faculty appeals cases. One appeals case is pending. United Academics is soliciting participants from our list. The Chancellor's office has appointed three participants in accordance with the contract. 3. Members suggested that if necessary we make a motion to have the Faculty Senate redefine the role of our committee. It was further suggested that we invite Dr. Mike Pippinger to meet with us at an early date to clarify roles. 4. The question of review of administrators arose and the mechanism to accomplish it. The Dean of the Rural College is scheduled for review and the School of Agriculture made a request for evaluation of the Chancellor. A recommendation was made to explore this issue with the Provost. OTHER BUSINESS 1. Sheri Layral will contact the School of Education to elect/appoint their three representatives to serve on the committee. 2. Dr. Ray Highsmith (SFOS) indicated that he would be unable to serve. Sheri Layral will contact Dean Alexander to provide a replacement for Ray Highsmith. 3. Meeting dates were suggested to conduct business in advance of Senate meetings. Future meetings will be in the Chancellor's Conference Room, 330 Signers' Hall from 1:00 to 2:00 on 9/25, 10/30, 11/20 and 12/4. 4. A suggestion was made to consider the appointment/ election of a co-chair. This will be discussed at a future meeting. ---------------------- Report of the Second Meeting of the Faculty Appeals and Oversight Committee, October 25, 1998. PRESENT: Godwin Chukwu, Ray Gavlak, John Kelley, Pham Quang, Fred Dyen ABSENT: Kristy Long, Ray Highsmith, Tara Maginnis, James Ruppert, Richard Stolzberg, David Verbyla, SOEd (2) Not yet appointed, CRA (1 vacant) MEETING OVERVIEW The committee met on September 25, 1998 in the Chancellor's Conference room from 1 to 2 p.m. The committee approved the minutes of the first meeting. 1. Michael Pippenger, Organizational Vice President of United Academics on the UAF campus was invited to the meeting to discuss the relationship of this committee to relevant appeals activities of the United Academics union. We discussed, for the benefit of new members of the committee, discussions carried on during the spring 1998 semester. It is up to the union to interpret the contract. If there is confusion in procedures, then it would be beneficial to meet with the university administration to sort out what is needed to do a good job. The contract provides a committee structure consisting of three members chosen by the administration, three members from the faculty and one additional faculty member appointed by the union to serve as the chair of the committee. This Appeals Board reviews the entire record and decides if the decision on the appeal is supported by the record. The Appeals Board sends a written recommendation to the Chancellor. The Chancellor's response is binding. Further appeal can be carried on outside the UAF process. There is a tenure appeal pending. Two of our Appeals/Oversight Committee members have been selected for the Appeals Board (R. Stolzberg and J. Ruppert). Our Committee will continue to serve as a pool for selection of members for appointment to the Appeals Board. Requests for members will be sent to the Chairperson of the Appeals and Oversight Committee. Michael Pippenger will send a letter of request to the administration for Appeals and Oversight committee services. 2. Review of Administrators: The committee felt that this committee needs to take a leadership role in this procedure. Since there is little experience with this review process, the committee felt that a meeting with the Provost be held to discuss procedures and types of administrators to be considered ( e.g., directors, coordinators ). A meeting with the Provost and the Chairperson of this committee is scheduled for October 13. 3. Co-Chair: The committee agreed that a co-chair would be beneficial and would provide familiarity with procedures when the term of the chairperson ends. The committee recommended that the Co-chair be elected by the members of the committee from the new appointees and that the Co-chair serve as the Chairperson- elect. This procedure would minimize the problems associated with acquisition of a Chairperson last year and familiarity with procedures. 4. Old business/New business: Fred Dyen called attention to the grade appeals process. The committee did submit a motion regarding grade appeals policy last semester. The motion regarding the scheduling of a mutually agreeable date, time and location for the appeal hearing was passed at the May 4, 1998 Senate meeting. There is still the lingering problem of authority of the appeal committee decision. The committee recommended a meeting with Dr. Foley to discuss this issue and the consideration of a draft motion for submission to the senate. 5. Next Meeting: October 30, 1998 *************** ATTACHMENT 82/12 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY GRADUATE SCHOOL ADVISORY COMMITTEE Graduate School Advisory Committee - Larry Duffy, Chair The committee met and elected Larry Duffy, chair. Old business from 1997/98 was reviewed and a new agenda was developed for Fall 98. Issues of immediate importance include: 1. Housing for graduate students 2. Flexibility and unit input into admissions procedures. 3. Reconsideration of changes in Masters requirements. 4. Reconsideration on archiving projects. 5. Fully transferable graduate credits within the UA system. 6. Modification of Annual Report of Graduate Students 7. Recognition of value of graduate instruction Dean Joe Kan discussed problems with GMAT and the need for the development of a framework for the distribution of new $200,000 to Graduate School. *************** ATTACHMENT 82/13 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY LEGISLATIVE & FISCAL AFFAIRS Legislative And Fiscal Affairs Committee - Scott Deal, Chair, The Legislative and Fiscal Affairs committee is organizing election related events in cooperation with ASUAF, the League of Women Voters, and KUAC Radio. There are a series of discussions and forums in the month of October being presented to inform the UAF community on candidate's positions going into the November elections. We encourage you to come out and bring your questions and/or issues. Tuesday. October 6, 1-2pm: Question-answer session with Governor Tony Knowles, Wood Center Ballroom. Friday, October 9, 1-2pm: Question-answer session with congressional candidate Jim Duncan, Wood Center Commons. Tuesday through Thursday, October 13-15, 6-8pm: Moderated Panel Forum for Alaska State House and Senate Candidates, Wood Center Ballroom. *************** ATTACHMENT 82/14 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY AD HOC COMMITTEE ON SENATE/UNION RELATIONS Report of Ad Hoc Committee on Senate/Union Relations Committee members: David Porter, Ray Gavlak, Ron Illingworth, John French (replaced 9/98 by Mike Pippenger), and Ron Gatterdam 1. A survey was written and distributed to fifteen universities having unionized faculty. Six responses were received and the tabulation of the results is attached. The committee notes that the perception of the current distribution of responsibility between union(s), faculty governance, and administration is typical of that reported. 2. The committee was asked to draft an interim, one time policy for the campus wide consideration of promotion for a faculty member represented by ACCFT. This was done, approved by the Senate, and implemented. 3. The committee recommends the following resolution: RESOLUTION: The UAF Faculty Senate recommends that a permanent committee be formed for the purpose of facilitating communication between the Senate, United Academics, and ACCFT. The committee should consist of two members each of ACCFT, United Academics, and the Senate (the latter to include the president elect of the Senate and one other member of the Senate so that one is in the bargaining unit of United Academics and one that of ACCFT). RATIONALE: To improve Senate/ACCFT/United Academics communication. 4. The committee proposes the following resolution: RESOLVED: The UAF Faculty Senate recommends that the current management/union committee on distance delivery be expanded to include ACCFT representation. RATIONALE: It is very likely that the recommendations of that group will affect ACCFT members as well as those of United Academics. ----------------------------------------- SURVEY RESULTS The faculty of the University of Alaska voted to be represented through collective bargaining. The UAF Faculty Senate solicits your assistance as it establishes a relationship with the new union, United Academics. Your answers below, and any added written comments, will be appreciated. In columns 1-3: Write 1 if NOT performed by the Union, Administration OR Faculty Governance; Write 2 if SHARED by the Union, Administration, OR Faculty Governance; Write 3 if performed SOLELY by the Union, Administration OR Faculty Governance. Union Adm. Fac. U&A U&F A&F All Academic Quality and Policy Issues Academic Calendar 2 3 1 Formulating Student Rights & Responsibilities 2 4 Participation in Student: Discipline Processes 2 4 Grievance Processes 1 1 3 1 Grade Appeals 1 2 1 Formulating Advising Policies and Procedures for: General Degree Requirements 1 2 3 Specific Degree Requirements 1 4 1 New Degree Programs 1 1 4 New Courses 1 4 1 Policies for Section Size 1 1 1 1 2 Miscellaneous Academic Policies, such as: Course drop deadlines 2 2 2 Maximum course load 1 2 2 Approval of Course Substitutions 1 1 3 Others (list) Union Adm. Fac. U&A U&F A&F All Traditional Faculty Functions Formulation of Policies Relating to: Faculty Recruitment 4 1 Faculty Retention 1 4 Faculty Tenure 1 4 Faculty Promotion 4 Post Tenure Review 1 2 Sabbatical and Other Leave 1 4 Terms and Length of Faculty Appointment 1 2 2 Participation in Processes Relating to: Faculty Recruitment 5 Faculty Retention 1 2 2 Faculty Tenure 2 3 Faculty Promotion 1 3 Post Tenure Review 1 1 1 Sabbatical and Other Leave 3 2 Participation in Budget Processes Relating to: Personnel 2 1 2 Operating and Expense funds 2 1 2 Merit Pay Schedules & Policies 2 3 Cost of Living Adjustments 4 1 Buildings & Capital Purchases 4 1 Formulation of Policies Relating to the Evaluation of: Instruction 4 1 Instruction innovation 2 3 Research 3 1 Professional Activities 1 2 2 University Service 4 1 Professional Service 4 1 Community Service 4 1 Union Adm. Fac. U&A U&F A&F All Faculty/Administration Recruitment of Administrators 1 4 Periodic Evaluation of Administrators 2 3 Collective Bargaining Agreements 6 Formulation of Workload Policies and Weighting Relating to: Instructional Duties 2 2 1 Research & Professional Development 1 1 2 1 University Service 2 2 Professional Service 3 2 Community Service 3 2 Conditions of Work, such as: Salary 1 1 3 Benefits 1 1 3 Office Assignments 3 2 Telephone, FAX and E-Mail 4 1 Computer Equipment 2 1 2 Instructional Environment, Equipment 1 1 3 Other (List) Formulation of Grievance Procedures Relating to: Faculty 2 1 3 Administrators 3 1 2 Other Staff 3 1 Participation in Grievance Procedures Relating to: Faculty 3 3 Administrators 2 1 2 Other Staff 2 1 Formulation of Faculty Rights & Responsibilities, such as: Academic Freedom 1 1 1 2 Codes of Ethics, Professional Behavior Relating to: Faculty 1 2 2 Administrators 3 1 1 Other Staff 3 Enforcement of Ethical and Behavior Codes Relating to: Faculty 3 2 Administrators 4 1 Other Staff 2 Please add written comments on the reverse side of the questionnaire. Thank you. *************** ATTACHMENT 82/15 UAF FACULTY SENATE #82 OCTOBER 12, 1998 SUBMITTED BY AD HOC COMMITTEE ON UNIT CRITERIA Ad Hoc Committee on Unit Criteria - John Olson, Convenor Minutes of October 6 meeting This is a summary of my notes taken during the meeting of the ad- hoc committee on Unit Criteria held Oct 6, 1998. I was asked by Sheri Layral of the Senate office to convene the meeting. Present were: Alexandra Fitts, Deborah McLean-Nelson, John Olson and Michael Whalen. Absent: David Porter. Joining the committee from the Department of Music were David Stech and W. Scott Deal. The purpose of the meeting was to review the Unit Criteria developed by the Department of Music as a supplement to the UAF criteria that clarify the evaluation of performance and conducting activities by department members. Dr. Stech lead the presentation, reviewing the document and helping the committee understand the special needs it addresses. He indicated that this document has been the de-facto working criterion for several years and has undergone refinement and that it is generally accepted by the music faculty. The document establishes the criteria for definition of performance or conducting activities within the teaching, research and service categories; gives criteria for evaluation and lists the level of achievement expected of faculty at all levels. After some discussion the committee voted unanimously to recommend the document be accepted and forwarded to the Provost. Dr. Stech felt that it is important that the official printed document be circulated to the Provost and the Senate in lieu of the e-mail version which appears unformatted. He will take responsibility to mail that version to the committee, the Provost's office and to the Senate office.