The UAF Faculty Senate passed the following at its Meeting # 89 on September 
27, 1999:


MOTION APPROVED (unanimous)
==============

The UAF Faculty Senate moves to amend the UAF Grade Appeals Policy as 
indicated below.


	EFFECTIVE:  	Immediately

	RATIONALE:  	These proposed changes to the UAF Grade 
		Appeals Policy are intended to bring Senate policy in 
		compliance with the new Board of Regent's policy and 
		University Regulations.



				***************


[[   ]]  =	Deletion
CAPS  =	Additions


				UAF GRADE APPEALS POLICY

I.	Introduction

The University of Alaska is committed to the ideal of academic 
freedom and so recognizes that the assignment of grades is a 
faculty responsibility.  Therefore, the University administration 
shall not influence or affect an assigned grade or the review of an 
assigned grade.

The following procedures are designed to provide a means for 
students to seek review of final course grades alleged to be 
arbitrary and capricious.  Before taking formal action, a student 
must attempt to resolve the issue informally with the instructor of 
the course.  A student who files  a written request for review under 
the following procedures shall be expected to abide by the final 
disposition of the review, as provided below, and may not seek 
further review of the matter under any other procedure within the 
university.

II.	Definitions

	A.   A "grade" refers to final letter grades A, B, C, D, F, [[NB ]]
	and Pass.  The I (incomplete) designates a temporary grade, 
	FOR ONE YEAR not a final grade, so it is not subject to appeal 
	UNTIL IT BECOMES FINAL.

	B.   For the purpose of this procedure, "arbitrary and 
	capricious" grading means:

		1.   the assignment of a course grade to a student on 
		some basis other than performance in the course, or

		2.   the assignment of a course grade to a student by 
		resorting to standards different from those which were 
		applied to other students in that course, or

		3.   the assignment of a course grade by a substantial, 
		unreasonable and unannounced departure from the 
		instructor's previously articulated standards.

	C.   "Grading errors" denotes errors in the calculation of 
	grades rather than errors in judgment.

	D.   [[All references to duration in "days" refers to university 
	working days, which exclude weekends, holidays and days in 
	which the university is officially closed.]]  AS USED IN THE
	SCHEDULE FOR REVIEW OF ACADEMIC DECISIONS, A CLASS DAY
	IS ANY DAY OF SCHEDULED INSTRUCTION, EXCLUDING SATURDAY 
	AND SUNDAY, INCLUDED ON THE ACADEMIC CALENDAR IN 
	EFFECT AT THE TIME OF A REVIEW.  FINAL EXAMINATION 
	PERIODS ARE COUNTED AS CLASS DAYS.

	E.   "Department head" for the purposes of this policy denotes 
	the administrative head of the academic unit offering the 
	course (e.g., head, chair or coordinator of an academic 
	department, or the campus director if the faculty member is in 
	the College of Rural Alaska).

	F.   THE "DEAN/DIRECTOR" IS THE ADMINISTRATIVE HEAD OF 
	THE COLLEGE OR SCHOOL OFFERING THE COURSE OR PROGRAM
	FROM WHICH THE ACADEMIC DECISION OR ACTION ARISES.  
	FOR STUDENTS AT EXTENDED CAMPUSES THE DIRECTOR OF 
	THE CAMPUS MAY SUBSTITUTE FOR THE DEAN/DIRECTOR OF 
	THE UNIT OFFERING THE COURSE OR PROGRAM.

	G.   "FINAL GRADE" FOR THE PURPOSES OF THIS POLICY IS THE 
	GRADE ASSIGNED FOR A COURSE UPON ITS COMPLETION.

	H.    A "GRADING ERROR" IS A MATHEMATICAL MISCALCULATION 
	OF A FINAL GRADE OR AN INACCURATE RECORDING OF THE FINAL
	GRADE.

	I.   THE NEXT REGULAR SEMESTER IS THE FALL OR SPRING 
	SEMESTER FOLLOWING THAT IN WHICH THE DISPUTED ACADEMIC 
	DECISION WAS MADE. FOR EXAMPLE, IT WOULD BE THE FALL 
	SEMESTER FOR A FINAL GRADE ISSUED FOR A COURSE COMPLETED 
	DURING THE PREVIOUS SPRING SEMESTER OR SUMMER SESSION. 
	THE SPRING SEMESTER IS THE NEXT REGULAR SEMESTER FOR AN 
	ACADEMIC DECISION MADE DURING THE PREVIOUS FALL SEMESTER.


III.	Procedures

	A.   Errors by an instructor in determining and recording a 
	grade or by the university staff in transcribing the grade are 
	sources of error that can be readily corrected through the 
	student's prompt attention following the normal change of 
	grade procedure.

		1.   It is a student's obligation to notify the instructor 
		of any possible error immediately by the most direct 
		means available.  If this is through an oral conversation 
		and/or the issue is not immediately resolved, it is the 
		student's responsibility to provide the instructor with a 
		signed, written request for review of the grade, with a 
		copy to the unit department head and the dean of the 
		college or school in which the course was offered.

		2.   Notification must be received by the instructor 
		and/or department head within [[20]] 15  days from the 
		first day of instruction of the next regular semester 
		(i.e., fall semester for grade issued at the end of the 
		previous spring semester or summer session; spring 
		semester for grade issued at the end of the previous 
		fall semester).

		3.   The instructor is responsible for notifying the 
		student in writing of his or her final judgment 
		concerning the grade in question within [[10]]  5  days 
		of receipt of the request, and for promptly submitting 
		the appropriate change of grade form to the Director 
		of Admissions and Records if an error occurred.

		4.   If the student does not receive a response from the 
		instructor or the unit department head by the required 
		deadline, the student must seek the assistance of the 
		dean of the college or school in which the course was 
		offered.

		5.   If the instructor is no longer an employee of the 
		university or is otherwise unavailable, the student must 
		bring the matter to the attention of the unit department 
		head who will make every effort to contact the 
		instructor BY THE 15TH CLASS DAY OF THE NEXT REGULAR 
		SEMESTER..

			a.   If the instructor can not be contacted but 
			course records are available, the department head 
			WILL EFFECT RESOLUTION WITHIN 5 CLASS DAYS OF 
			NOTIFICATION BY THE STUDENT.  THE DEPARTMENT 
			HEAD may correct a grading error through the 
			regular change of grade process on behalf of the 
			instructor.

			b.   If the instructor can not be contacted and 
			course records are either unavailable or 
			indecisive, the student may request a review 
			following the procedure outlined below.

			c.   If the instructor can be contacted and elects 
			to participate, then a constructive participation 
			is to be welcomed by the review committee.  The 
			procedures of Paragraph III.A.5.a. or Paragraph 
			III.A.5.b. will be instituted if the instructor 
			withdraws from participation.

		6.   There may be extenuating circumstances when the 
		deadlines cannot be met due to illness, mail disruption, 
		or other situations over which the student may have no 
		control.  In such a case, upon request from the student, 
		the dean of students, after review of supporting 
		documentation provided by the student, may recommend 
		to the grade appeals committee that the deadlines be 
		adjusted accordingly.  An extension of the deadline will 
		be limited to one semester but every effort should be 
		made to complete the appeal process within the current 
		semester. 

	B.   If no such error occurred, the remaining option is by 
	review for alleged arbitrary and capricious grading, or for 
	instances where the course instructor is unavailable and 
	satisfaction is not forthcoming from the appropriate 
	department head.

		1.   This review is initiated by the student through a 
		signed, written request to the department head with a 
		copy to the dean of the college or school in which the 
		course was offered.  

			a.   The student's request for review may be 
			submitted using university forms specifically 
			designed for this purpose and available at the 
			Admissions and Records Office.

			b.   By submitting a request for a review, the 
			student acknowledges that no additional 
			mechanisms exist within the university for the 
			review of the grade, and that the university's 
			administration can not influence or affect the 
			outcome of the review.

			c.   The request for a review must be received
			no later than [[45]]  20  days after the first day 
			of instruction in the next regular semester (i.e., 
			fall semester for grade issued at the end of the 
			previous spring semester or summer session; 
			spring semester for grade issued at the end of 
			the previous fall semester). OR WITHIN 5 DAYS
			OF RECIPT OF NOTIFICATION OF THE PROCESS BY 
			THE DEAN/DIRECTOR OF THE COLLEGE OR SCHOOL 
			IN WHICH THE COURSE WAS OFFERED.

			d.   The request must detail the basis for the 
			allegation that a grade was improper and the
			result of arbitrary and capricious grading and
			must present the relevant evidence.

		2.   It is the responsibility of the department head to 
		formally notify both the instructor who issued the grade 
		and the dean of the unit's college or school that a
		request for a review of grade has been received.

		3.   If the instructor of the course is also the 
		department head, the Dean of the College will designate 
		another department head within the college to act as the 
		department's representative for all proceedings.  If the 
		instructor of the course is also the Dean of the College, 
		the Provost will designate another Dean within the 
		University to act as the college's monitor of all 
		proceedings.

		4.   The dean will appoint a 5 member review 
		committee composed of the following:

			a.   One tenure-track faculty member from the 
			academic unit in which the course was offered 
			(other than the instructor of the course).

			b.   Two tenure-track faculty members from 
			within the college or school but outside of the
			unit in which the course was offered.  If 
			available, one of these two members will be 
			selected from the members of the UAF Faculty 
			Appeals and Oversight Committee.  

			c.   One tenure track faculty member from 
			outside the college or school in which the course 
			was offered.  If available, this member is to be 
			selected from the members of the UAF Faculty 
			Appeals and Oversight Committee. 

			d.   [[At the option of the student whose grade is 
			being reviewed, t]] The fifth member to be appointed 
			by the dean will be a NON-VOTING student 
			REPRESENTATIVE.  [[or another tenure track 
			faculty member outside the college or school 
			in which the course was offered.  If the fifth 
			member is a faculty member, this member will be 
			selected from the members of the UAF Faculty 
			Appeals and Oversight Committee if one is 
			available.]]

			e.   The campus judicial officer or his/her 
			designee shall serve as a nonvoting facilitator
			for grade appeals hearings.  This individual 
			shall serve in an advisory role to help preserve 
			consistent hearing protocol and records.

		5.   The committee must schedule a mutually agreeable 
		date, time and location for the appeal hearing within 10 
		working days of receipt of the student's request.

			a.   During this and subsequent meetings, all 
			parties involved shall protect the confidentiality 
			of the matter according to the provisions of the 
			Family Educational Rights and Privacy Act (FERPA) 
			and any other applicable federal, state or 
			university policies.

			b.   Throughout the proceedings, the committee 
			will encourage a mutually agreeable resolution.

			c.   The mandatory first item of business at this 
			meeting is for the committee to rule on the 
			validity of the student's request.  Grounds for 
			dismissal of the request for review are:

				1)   This is not the first properly
				prepared request for appeal of the 
				particular grade.

				2)   The actions of the instructor do not 
				constitute arbitrary and capricious
				grading, as defined herein.

				3)   The request was not made within the 
				policy deadlines.

				4)   The student has not taken prior
				action to resolve the grade conflict with
				the instructor, as described under section III, A.

			d.   In the event that the committee votes to 
			dismiss the request, a written notice of dismissal 
			must be forwarded to the student, instructor, 
			department head and dean within five days of the 
			decision, and will state clearly the reasoning for 
			the dismissal of the request.

		6.   Acceptance for consideration of the student's 
		request will result in the following:

			a.   A request for and receipt of a formal 
			response from the instructor to the student's 
			allegation.

			b.   A second meeting scheduled to meet within 
			10 days of the decision to review the request.

				1)   The student and instructor will be 
				invited to attend the meeting.

				2)   The meeting will be closed to outside 
				participation, and neither the student nor 
				instructor may be accompanied by an 
				advocate or representative.  Other matters
				of format will be announced in advance.

				3)   The proceedings will be tape recorded 
				and the tapes will be stored with the
				campus Judicial Officer.

				4)   The meeting must be informal, non-
				confrontational and fact-finding, where
				both the student and instructor may 
				provide additional relevant and useful 
				information and can provide clarification 
				of facts for materials previously 
				submitted.

		7.   The final decision of the committee will be made in 
		private by a majority vote.

			[[a.   The committee is not authorized to award a 
			grade (letter or pass/fail) or take any action
			with regard to the instructor.]]

			[[b.]] a.   Actions which the committee can take if it 
			accepts the student's allegation of arbitrary and 
			capricious grading must be directed towards a fair 
			and just resolution, and may include, but are not 
			limited to, the following:

				1)   direct the instructor to grade again
				the student's work under the supervision
				of the department head,

				2)   direct the instructor to administer a 
				new final examination and/or paper in the 
				course,

				3)   direct a change of the student's 
				registration status (i.e., withdrawn, 
				audit, dropped) in the course.

			B.    THE ACADEMIC DECISION REVIEW COMMITTEE 
			PROCEEDINGS WILL RESULT IN THE PREPARATION 
			OF WRITTEN FINDINGS AND CONCLUSIONS. 
			CONCLUSIONS WILL RESULT IN ONE OF THE 
			FOLLOWING:

				1)   THE REQUEST FOR A GRADE CHANGE IS 
				DENIED.

				2)   THE REQUEST FOR A GRADE CHANGE IS 
				UPHELD; THE REVIEW COMMITTEE REQUESTS
				THE COURSE INSTRUCTOR TO CHANGE THE 
				GRADE; AND THE COURSE  INSTRUCTOR 
				CHANGES THE GRADE IN ACCORDANCE WITH 
				MAU RULES AND PROCEDURES.

				3)   THE REQUEST FOR A GRADE CHANGE IS 
				UPHELD; THE COURSE INSTRUCTOR IS EITHER 
				UNAVAILABLE TO CHANGE THE GRADE OR 
				REFUSES TO, AND THE REVIEW COMMITTEE 
				DIRECTS THE DEAN/DIRECTOR TO INITIATE THE 
				PROCESS SPECIFIED BY MAU RULES AND 
				PROCEDURES TO CHANGE THE GRADE TO THAT 
				SPECIFIED BY THE REVIEW COMMITTEE.

			c.   A formal, written report of the decision must 
			be forwarded to the student, instructor, 
			department head, dean and Director of Admissions 
			and Records within five days of the meeting.

			d.   The decision of the committee is final.


***************

The UAF Faculty Senate passed the following at its Meeting # 89 on September 
27, 1999:


MOTION APPROVED AS AMENDED (unanimous)
=========================

The UAF Faculty Senate moves to amend the Graduate Student 
Admission requirements as follows:


[[   ]]  =	Deletions
CAPS  = 	Additions


Graduate Admission Requirements:

You may be admitted to graduate status if you have a bachelor's degree 
from an accredited institution with at least a 3.0 ("B") cumulative grade 
point average in your undergraduate studies, and a 3.0 ("B") average in 
your major, and the major is deemed suitable for continuation of studies 
in the field of choice.  SOME PROGRAMS REQUIRE THE GRE OR GMAT AND 
OTHER SPECIAL CRITERIA FOR ADMISSION OF STUDENT'S TO THEIR 
PROGRAM.

Results of the Graduate Examinations (GRE & GMAT)--Results of the GRE 
OR GMAT are required from all applicants IF THEIR UNDERGRADUATE GPA IS 
BELOW 3.0 AND THEY ARE SEEKING SPECIAL ADMISSION.  [[except those 
applying for the MBA program.  If you are applying to the MBA program, 
you are required to submit scores from the GMAT.]]  Refer to the 
admission requirements of the specific degree program for which you are 
applying to determine what other tests might be required.
 

	EFFECTIVE:  	Fall 2000

	RATIONALE:  	The GRE and GMAT has become more difficult 
		to administer in Alaska resulting in an increasing number 
		of waivers.