The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED 
==============

The UAF Faculty Senate endorses the concept of an Academic Review 
of Programs at UAF.

	RATIONALE:	This process will establish an ongoing review 
		process that will strengthen UAF as we move into the 
		next century.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


Approved:  Joan Wadlow, Chancellor  		Date:  10/21/91


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED AS AMENDED
===========================

The UAF Faculty Senate moves to approve the attached Academic 
Review of Programs process.


	RATIONALE:	This involves the Faculty Senate as advisors 
		at each step of the review process as advisors.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


Approved:  Joan Wadlow, Chancellor  		Date:  10/21/91


				***************


PURPOSE

As UAF shapes its future during the last years of its first century, 
its high aspirations may need to be achieved in a climate of 
diminishing state revenues and increasing public demands. During 
1991/92 UAF will conduct academic program reviews and 
administrative support reviews to identify funds from its current 
resources to provide more support for high quality programs that 
capitalize on UAF's unique position as America's northernmost 
university.  Through these reviews, resources will be identified to 
allow UAF to:

	1)	Redirect resources to allow us to respond to initiatives 
that match our strengths and unique location with state and societal 
needs.

	2)	Make and keep salaries competitive to continue to 
attract excellent faculty and staff.

	3)	Develop flexibility to find our focus and expand our 
vision.


PROCESS & TIMETABLES

Colleges, schools, institutes, and academic & public service units 
will conduct a review of all their identifiable research, 
instructional, public service and academic support programs. 
Throughout the review, information on the process and its progress 
will be widely shared and available.


Program  review groups formed. (September 16, 1991)
Program review groups will be formed at the Department, Campus, 
or Program level and chaired by the unit head. The Dean or Director 
will define the composition of the program review groups. Program 
review groups will consult with members of the unit in carrying out 
the review.  

Program review will occur at the departmental level for Schools, 
Colleges, Institutes and the Library. The Rural Campuses of the 
College of Rural Alaska will review programs at the campus level 
and by program across campuses. Cooperative Extension Service 
review will begin at the program level.  Inter-unit subgroups may be 
formed to consider solutions that are multidisciplinary or propose 
consolidation of units or support services.


Reviews begin.  (October 7, 1991)
Deans and Directors will supply instructions, guidelines, 
information, and questions to the groups assigned program review. 
Units will be provided a basic format of necessary information 
relating to the criteria for reviewing programs.  In addition, they 
will be encouraged to bring other relevant  information and views to 
bear on their recommendations.

Using the criteria of centrality to mission, quality, demand and cost 
benefit, program review groups will be asked create models showing 
what programs will look like in the future with efforts focused to 
95%, 90% and 80% of current levels.


Recommendations forwarded to Deans and Directors. (October 25, 
1991)
Program review groups will forward recommendations to their 
respective Deans or Directors.  Department, program and campus 
heads, as appropriate, will be joined by [[some]] THEIR faculty 
SENATORS to advise their Dean or Director regarding the 
recommendations.  In consultation with this advisory group, Deans 
and Directors will consolidate a recommendation for their Schools, 
Colleges, or Institutes.


Recommendations forwarded to Vice Chancellors. (November 20, 1991)
Consolidated recommendations from Schools, Colleges, Institutes, 
Library and Extension will be forwarded to Vice Chancellors for 
Research and Academic Affairs.  SEVEN MEMBERS OF THE 
ADMINISTRATIVE COMMITTEE OF THE FACULTY SENATE, Presidents of 
the [[Faculty Senate,]] Staff Council, & Associated Students of UAF 
[[and the President-Elect of the Faculty Senate ]] will be asked to 
serve with the Deans and Directors on an advisory group to the Vice 
Chancellors.  In consultation with this advisory group, the Vice 
Chancellors will prepare a [[consolidated academic]] FORMAL DRAFT 
recommendation to be PRESENTED TO THE SENATE AND THE 
UNIVERSITY COMMUNITY.  [[forwarded to the Chancellor.]] AFTER 
Opportunities for hearings THE ADVISORY GROUP WILL ASSIST THE 
VICE-CHANCELLORS IN PREPARING A FINAL RECOMMENDATION TO BE 
FORWARD TO THE CHANCELLOR.  [[will be provided to those wishing 
to address recommendations. ]]


Recommendation forwarded to Chancellor.  (December 6, 1991)
[[A consolidated]]  THE academic recommendation from the Vice 
Chancellors AND THE ADVISORY GROUP will be forwarded to 
Chancellor. The Chancellor will finalize recommendation. 

Recommendation communicated by Chancellor to our communities 
around the State.  (December, 1991)


FLOW CHART (Informational only)

Chancellor
^
|
|
|
-------------------------------		 ------------
|        Vice Chancellor's 		|<-------->|  Senate         |
|       ADVISORY GROUP  		|		|  Hearing        |
|  VCAA    President Staff Council	|		 ------------
|  VCR       President ASUAF   	|
|  Deans    Directors  			|
|  Faculty Senate-Administrative	|
|    Committee (7 Members)		|
-------------------------------
^
|					Faculty Senate (7 Members)
|					President (Ray Highsmith)
|					President-Elect (Tim Tilsworth)
|					Chair, Graduate Council (Steve Sparrow)
|					Chair, Faculty Affairs (Dave Spell)
|					Chair, Scholarly Activities 
|						(Ron Gatterdam)
|					Chair, Curricular Affairs (Larry Duffy)
|					Chair, Service Committee (Don 
Quarberg)
---------------
|UNIT 		|
|Deans 		|
|Dept. Heads   	|
|Faculty Senators|
---------------
^
|
|
|
Departments


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED AS AMENDED
==========================

The UAF Faculty Senate moves that a review of administrative 
services such as Total Quality Management be conducted 
simultaneously with the Academic Program Review with similar 
time lines and an expected product.  The implementation of any 
reallocation of resources should take into consideration the results 
of both the administrative, as well as the Academic Program 
Review.

	RATIONALE:	The Academic Program Review is only a 
		single component of an integrated review of the entire 
		campus.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


Approved with Modifications Indicated:  Joan Wadlow, Chancellor  
	Date:  10/21/91


*The timelines will probably vary.  The Senate may wish to 
modify this after hearing the description of TQM by Vice 
Chancellor Rice.


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


RESOLUTION PASSED
===================

BE IT RESOLVED, That the UAF Faculty Senate recommends to the 
President that there be a review of statewide administrative 
services.  We strongly encourage the completion by the end of the 
calendar year with a product available to the governance bodies.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


RESOLUTION
===========

BE IT RESOLVED, That the UAF Faculty Senate moves to endorse the 
following revisions to the Regents Regulation, 04.09.05, Layoff, 
Recall and Release, as passed by the Staff Council.


((    ))	=	deletion
CAPS 	=	addition

REGENTS' REGULATION

Layoff, Recall and Release					04.09.05

Layoff is the discontinuation of the active employment relationship 
which does not reflect discredit on the employee's performance((, 
and which is intended as being of a temporary or indefinite 
duration)). A REDUCTION IN THE CONTRACT PERIOD OF A PERMANENT 
EMPLOYEE SHALL BE COVERED UNDER REGULATION 04.09.05.

A.	Reasons for Layoff

	The procedure for layoff as contained in this regulation 
	shall be used in cases in which there exists within the 
	employing administrative unit or department either:

	1.	a lack of or reduction in available work; or

	2.	lack of sufficient available funds; or

	3.	a good faith reorganization; or

	4.	CHANGES IN TECHNOLOGY OR RESEARCH NEEDS; OR

	5[4].	another reason, not reflecting discredit upon the 
		affected employee(s), which has been approved in 
		the particular circumstances by the Chancellor or 
		President of the university, as appropriate; or

	6[5].	Any combination of the preceding reasons.

B.	Notification of Employees

	1.	Non-exempt Employees

	a.	Notice of the intended layoff of an employee in a work 
		unit shall be given 4 calendar weeks prior to the 
		effective date of the layoff.

	b.	Four weeks pay may be given to the employee in lieu of 
		4 weeks notice, but only with the prior approval of the 
		appropriate Chancellor or President of the University.

	2.	Exempt Non-Faculty Employees

	a.	Notice of the intended layoff of an employee in a work 
		unit shall be given six calendar months prior to the 
		effective date of the layoff.

	b.	Six months pay may be given to the employee in lieu of 
		six months notice, but only with the prior approval of 
		the appropriate Chancellor or President of the university.

	3. 	All layoff actions will be coordinated through the 
		appropriate personnel officer prior to notification being 
		issued to any employee.

	4.	Notwithstanding the provisions of Policy 04.09.06, the 
		notice to be provided in accordance with Policy 04.09.05  
		and this regulation shall control in the event of a layoff.

C.	LAYOFF DETERMINATIONS

	1.	WHILE BROAD DISCRETION IS CONFERRED UPON THE 
		ADMINISTRATIVE UNITS OF THE UNIVERSITY TO 
		DETERMINE LAYOFF NECESSITY, ALL LAYOFF DECISIONS 
		MUST INCLUDE AND DOCUMENT THESE STEPS:

	A.	CAREFUL ANALYSIS TO DETERMINE WHICH AREAS, 
		ACTIVITIES, PROGRAMS, OR ORGANIZATIONS SHOULD 
		BE REDUCED. (IF AN ENTIRE ACTIVITY IS TO BE 
		ELIMINATED, STEPS B. AND C. BELOW ARE NOT 
		APPLICABLE.)

	B.	IDENTIFICATION OF THE JOBS AND FUNCTIONS THAT 
		WILL NEED TO BE PERFORMED AFTER THE REDUCTIONS.

	C.	EVALUATION OF PRESENT EMPLOYEES AS TO THEIR 
		QUALIFICATIONS AND ABILITIES TO PERFORM THE JOBS 
		REMAINING, AS DETERMINED IN SECTION D.

D.[C]	Order of Layoffs

	1.	The selection of the individual employees to be retained 
		or laid-off in circumstances other than a declared 
		financial exigency (See: Policy 04.08.06) shall take into 
		consideration the following factors:

		a.	employee length of service

		[b.	employee ability to do the work remaining in the 
		department]

		B.	ABILITY AND WILLINGNESS TO ADJUST TO THE 
			CHANGES NECESSARY IN THE ORGANIZATION'S 
			OPERATION AND TO CONTRIBUTE TO ONGOING 
			PROGRAMS

		C.	EFFECTIVENESS ON THE JOB, INCLUDING PAST 
			PERFORMANCE, ACHIEVEMENT, MOTIVATION, AND 
			INITIATIVE

		D.	VERSATILITY (I.E., WHETHER THE EMPLOYEE HAS 
			THE ABILITY AND DEMONSTRATED SKILL TO MOVE 
			INTO ANOTHER AREA OF OPERATIONS)

		E.	SPECIAL SKILLS THAT ARE NECESSARY FOR A 
			PARTICULAR FUNCTION

		F.	AMOUNT OF EXPERIENCE IN THE FIELD

		G[c].	employee status as temporary, probationary or 
			permanent, with preference being given to the 
			permanent over the others, and preference being 
			given to probationary over temporary;

		[d.	employee past performance]

		H[e].	source of, and specific nature of funding; and

		I[f].	affirmative action goals and objectives.

	2.	AFTER DOCUMENTING THE STEPS DESCRIBED ABOVE, A 
		DETERMINATION AS TO THE NATURE OF THE LAYOFF 
		REQUIRED AND THE EMPLOYEE(S) AFFECTED WILL BE MADE.  
		ALL DOCUMENTATION PREPARED IN THE EVALUATION 
		PROCESS AND AN EXPLANATION OF THE DECISIONS WILL 
		BE SENT THROUGH ADMINISTRATIVE CHANNELS TO THE 
		CHANCELLOR OR HIS/HER DESIGNEE.  The final 
		determination of the order for layoff shall be made 
		jointly by the administrative unit or department head 
		and the appropriate personnel officer, subject to review 
		by the Chancellor or President of the university, as 
		appropriate.

E.[D]	Alternatives to Layoff


	EFFECTIVE: 	Upon Chancellor's Approval

	RATIONALE:  The proposed changes in regulation 04.09.05 
		will help ensure that the full range of an employee's 
		accomplishments and abilities are considered when 
		making reduction in work force decisions.  It also 
		requires administrators making layoff decisions to 
		document the decision-making process.  This will serve 
		several functions.  It will protect the University by 
		providing documentation on the decision-making process 
		in the event of grievances or legal proceedings, and a 
		documented and deliberative process will improve staff 
		morale by reducing the possibility of hasty or capricious 
		decisions.  This revision, plus proposed policies 
		regarding program evaluations, should also help to ensure 
		that program reductions are consistent with the goals of 
		the University.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED
===============

The UAF Faculty Senate moves to refer to Faculty Affairs for 
further review the policy statement on educational equity.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED
===============

The UAF Faculty Senate moves to refer to Scholarly Activities the 
proposed policy and regulation on Inventions, patents, copyrights, 
trademarks and other intellectual properties with the intention 
that the Chair appoint a task force to review this issue.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


-------------------------------------------------------------

The UAF Faculty Senate passed the following at its Meeting #29 on 
October 14, 1991:


MOTION PASSED
==============

The UAF Faculty Senate moves to amend the UAF Regulations for the 
Evaluation of Faculty; Initial Appointment, Annual Review, 
Reappointment, Promotion, Tenure, and Sabbatical Leave, Article 
IV.B.3.e. Constitution and Operation of University-Wide Promotion 
and Tenure Committee, second paragraph to read:


((  ))  = deletions
CAPS = additions

	Additionally, the chair of the unit peer review committee for 
	each candidate OR ANOTHER COMMITTEE MEMBER DESIGNATED 
	BY THE CHAIR will sit as an ad hoc, non-voting member of the 
	university-wide committee during the review of candidates 
	from that unit.  The chair of the unit peer review committee 
	OR A DESIGNEE may participate in the discussion of the 
	candidate's application for promotion or tenure and will 
	present the file to the university-wide committee.


	EFFECTIVE:  	Immediately
	
	RATIONALE:  	There are instances where the unit peer 
		review committee chair is unfamiliar with the details 
		of a candidate's discipline which may disadvantage that 
		candidate in presentation.



Signed:  R.C. Highsmith, President, UAF Faculty Senate    Date:  10/16/91


Approved:  Joan Wadlow, Chancellor  		Date:  10/21/91