RFP Tutorial & Information Curriculum Funded Mini-Grant Projects UAF Clearinghouse 4-H Natural Resources                /Youth Development Contact Information Main College of Rural Alaska Cooperative Extension Service Copyright © 2004, College of Rural Alaska - Higher Education Project, all rights reserved. Designed by WebWeavers Technology Group		Budget Information The budget section of the application is an important component in the grant evaluation. This portion includes the budget summary and budget narrative. Please remember to list all planned expenditures after you've figured what your project will entail. Keep in mind that costs may vary from the time you write this application to the time you actually start the project spending. Use your best estimate to the actual costs. Online research to check prices of items would be a good way to estimate anticipated costs. Below, please read the sample of a budget narrative. Work with your school district/agency's fiscal officer in figuring final estimated costs. The budget narrative should be divided into the following sections and itemized: Professional Staff/Costs - List positions with estimated costs for resource people to accomplish a specific task related to your project. Travel - List travel for project staff to include hotel, airfare, car rental, and per diem. Check with your administrative office for more accurate estimates. Materials/Supplies/Equipment - This includes all materials that will be needed for the project. An itemized list with justification is required. Computer Costs ($2,500 or less) - Computers designated in this section must be used for project only and must be made available to students during project. No more than $2,500 may be budgeted for essential computer hardware, software, and peripherals. Check with your central office to get appropriate quote. Other - Include miscellaneous expenses here and itemize. For example, shipping costs for materials could be listed here. List items here that do not fit in other portions of the budget. Indirect Costs (if applicable) - Indirect costs include all costs that cannot be identified directly to a program or activity. An example of an indirect cost is a cost attributable to more than one program or activity-such as office rent or office supplies. Best to check with your fiscal officer if considering indirect costs. Total - The sum of all the above. Verify that your numbers on the budget add up correctly. Sample Budget Narrative (The figures in this sample are not accurate but are provided to give you a general idea of the type of verbiage needed in a narrative. Your details will be different, because the example does not follow any specific plan.) Personnel: To provide services at various points throughout the project, and costs are rounded up to the next dollar.   $1,676 Elder $100/day *5 days - Needed to explain traditional knowledge of estimating annual fish run. $500   Substitute teacher Five days @ $18/hr *30 hours (estimating that work days are 6 hours a day) Fringe is estimated at 36%. $735   Substitute teacher Three days @ $18/hr *18 hours with fringe (project takes longer than expected). $441   Travel:   $5,525 Round trip airfare - 2 adults and 5 students to do a field visit to IARC department to observe similar research. Tickets are estimated at $600 per ticket, based on airfare this last year. $4,200   Hotel - Two nights @ $80/night *two rooms. $320   Van rental - Three days @ $55/day. $165   Per diem - Two adults @ $40/night *three days. $240   Food expenses - Estimated @ $40 a day, per student for 3 days. $600   Materials/Supplies: The following items will be used on the project.   $2,540 Salmon Hatchery Tank with chiller and Supplies - Based on previous acquisition from 4H/Cooperative Extension Service, UAF. This is the central item for the project. $900   Supplies - Ziploc bags, paper, pencils, snacks, video tapes, batteries, rubber gloves, microscope slides, etc., special computer photo paper. These will be used to preserve the different samples taken during different phases of the project and are estimated. $300   Stand for aquarium - Built locally $100 (estimate only) $100   GPS - (Carolina Biological RG-18-1032) The GPS will be needed during the stream assessment studies to give exact locations of the sites being tested. $245   Flex cam Teaching Camera - (Carolina Biological RG-59-1742) Main equipment to be used for class observation of the hatching salmon. It will also be used to video important events (egg development, hatching, change to fry) to be shown at community presentations. In addition, it will be used to show and film collected small aquatic organisms that may be important to the salmon in the natural environment. $995   Computer Costs (not to exceed $2,500):   $1,500 Purchase of one state of the art PC computer with PCIAMA card reader and CD writer, dedicated to Fisheries Math project. $1,500   Indirect (if applicable): $0 Other:   $450 2 days use of the local conference center for our indoor activities to present findings to community, the normal cost is $100 a day. $200   Shipping costs of aquarium and computer. $250   Total for project: $11,691 Sample-Budget Summary:   For Grant Year 2004 to 2005           Requested Grant Funds   Professional Staff/Costs   $1,325   Travel   $5,525   Materials/Supplies/Equipment   $2,540   Computer Costs ($2,500 or less)   $1,500   Other   $450   Indirect Costs (if applicable)   $0   Total:   $11,692 UAF College of Rural Alaska, PO Box 756180, Fairbanks, AK 99775-6180 Ph: 907.474.7246 Fx: 907.474.6971 The University of Alaska Fairbanks is an affirmative action/equal opportunity employer and educational institution. For claims of infringement pursuant to Section 512(c) of the Copyright Act contact the UA Claims Agent. "This material is based upon work supported by the Cooperative State Research, Education, and Extension Service, U.S. Department of Agriculture, under special project number 2001-38426-11488 and supported by the University of Alaska Fairbanks, and College of Rural Alaska."