College of Natural Science & Mathematics

Presentation Guidelines

Students who are selected to participate in the actual ASHSSS meeting will present the results of their research orally, in a manner similar to that in which a scientist would present the results of his or her work at a conference. The audience will include a panel of scientists who will serve as judges, as well as fellow student participants and members of the general public. Awards are determined primarily on the basis of the oral presentation, although judges may also refer to the written scientific papers.

Guidelines for the oral presentations are as follows:

(See the Judges Score Sheet for details about how your presentation will be evaluated.)

  • The content and format of the oral presentation should be similar to that of your scientific paper, with a few exceptions. The abstract will be read by the judges and should not be a part of your presentation. Unlike in your paper, the results and discussion sections may be combined in your presentation. The acknowledgements may come at the beginning or end of your presentation.
  • Time: A maximum of 15 minutes is allowed for the presentation, followed by a question-and-answer period of a maximum of 5 minutes.
  • Revised versions of your formal abstract (5 copies) and/or scientific paper (1 copy) may be submitted to your head judge at the beginning of your session. (This is optional, but HIGHLY RECOMMENDED.) Be sure to include a date on the new version so judges know which version to keep and which to discard for evaluation!
  • Media: You may use slides, overhead transparencies, short video segments (max of 2 minutes or less, on 1/2” VHS tape), or computer technology to assist with your presentation. A computer with projector will be provided. If requested in advance, an overhead projector, 35-mm slide projector, or TV/VCR can also be provided. If using slides, you should bring your own carousel (or arrive early to set up your slides in the one carousel for your session before your session begins). No written handouts are permitted (except for copies of the revised abstract). Research apparatus may be used if it is integral to the presentation and only if the apparatus is small enough to be hand-held. Computer-generated graphics, video, and audio may be used only for those aspects of the presentation that cannot be adequately presented by slides or overheads. Video material presented must be an integral part of the research and should not be a substitute for presentation of data. Videos must not be used for presentation of common procedures, illustrating equipment, or showing laboratory facilities. Videos should illustrate work that was done and should not be used for stimulation or aesthetic value. The use of software such as PowerPoint may be used to prepare or to drive slides or overheads.
  • PowerPoint presentations: Computers and projectors will be provided. (If you wish, you may bring your own computer to use.) It is recommended that you bring your presentation on a CD. Be sure to test equipment and software compatibility at UAF the evening before the ASHSSS meeting. Check each of your slides to make sure all images (graphs, photos, etc.) will be shown properly. Audio or background music is generally not permitted other than sounds integral to the research. If video clips are used, they must meet the guidelines described above for videos. The student speaker, in person (not recorded or produced mechanically) must do narration. Back up, in case of equipment problems, is recommended in the form of overhead transparencies or 35-mm slides.