College of Natural Science & Mathematics

Distance Delivery of Presentations

Provisions have been made for some students to participate in the ASHSSS meeting by a distance delivery of their presentation. Only those students who do not live within easy or economical access of Fairbanks will be allowed to present via distance delivery. (The distance delivery option is intended for students that live great distance from Fairbanks and off the road system, not for students who will be participating in other sanctioned student activities that coincide with the ASHSSS.) Students who plan to participate via distance delivery must indicate this on the registration form. The Director should be contacted by the student as to the nature of their presentation and to work out the technical aspects of their presentation. The Director must approve distance delivery of a presentation in advance of the meeting.

Distance delivery options:

  1. Live audio-visual distance delivery:
    If possible, the student will deliver his/her presentation via live, audio-visual distance delivery. This may require that the student travel to a regional center (such as Bethel) where the necessary equipment is available. Three sets of visual aides as paper copies of the visuals (slides, overhead transparencies, etc.) used in your presentation must be provided for judging purposes at UAF. You may also submit revised versions of your abstract and/or scientific paper, if you wish. All necessary materials must be received by the appropriate deadline. (See Important Dates and Deadlines.)
  2. Videotaped presentation followed by live audioconference:
    If live, audio-visual distance delivery is not possible, the student may submit a videotape of his/her presentation.
    Guidelines for videotaped presentations:
    • The speaker must be available on the day of the symposium to answer questions from the judges and other student participants via audioconference.
    • The video must conform to time limits for any presentation (maximum of 15 minutes). Five minutes for questions will be allowed during an audioconference.
    • The video must consist of continuous footage. That is, it may not be edited. This requirement is designed to simulate as closely as possible a “live” presentation. Students presenting their papers in person do not have the opportunity to present the talk several times until they “get it right” and neither should the videotape presenter. This is not to say that students cannot practice. Practice is highly encouraged. However, once the tape “rolls” it should not be stopped and re-started. Some technical details will have to be worked out in advance. For example, the person doing the taping will want to experiment to see what kinds of graphics used will actually show up best on video when s/he pans off the speaker and onto the graphics display.
    • Three sets of visual aids as paper copies of your visuals (slides, overhead transparencies, etc.) used in your presentation must be provided for judging purposes along with your videotape. You may also submit revised versions of your abstract and/or scientific paper, if you wish. All necessary materials must be received by the appropriate deadline. (See Important Dates and Deadlines.)