Ph.D. Timeline

Task

Deadline

Attend both the Chemistry Department and the Graduate School Orientation (RSVP for Graduate School Orientation here)Review Admissions packet for date
Download your registration form from UAOnline, fill out with your advisor, and return to Department OfficeRegistration forms are only required for the first semester of study
Turn in Appointment of Advisory CommitteeBy the end of the first semester of study
Turn in Graduate Study PlanBy the end of second semester of study
Turn in Report of Graduate Advisory Committee, Progress Report, and Department Program Assessment FormEvery year to the Chemistry Department Office by May 10th to make sure paperwork is processed by May 15th Graduate School deadline
Complete core courseworkUsually first two years of study
Complete three 4-hour or two 6-hour Comprehensive ExamsUsually summer after second year of study
Complete research proposal in the format of a fellowship or grant in the student's research area and show to all committee membersTwo weeks before the scheduling of oral examination
File Report on Comprehensive Examination with Graduate School 
Request outside examiner for oral examination3 weeks prior to examination
Oral ExaminationNo later than the end of the semester following your written comprehensive exams
Turn in Advancement to CandidacyAfter completing comprehensive exams, and at least one semester prior to graduation. See Graduate School website for due dates
Attend thesis formatting workshop or review thesis guidelinesBefore turning in final thesis draft

Turn in a final draft of your dissertation to your advisor

At least 6 weeks before Graduate School thesis submission deadline

(approx. Spring: 2/24, Summer: 6/20, Fall: 10/29)

Request an Outside Examiner3 weeks prior to defense

Reserve a room for defense

3 weeks prior to defense

Provide Department Office with details of your defense, including date, location, thesis title, and thesis abstract (these details will be forwarded to the Dean's Office)

2 weeks prior to defense

Prepare a flyer from a department template (choose 1 or 2) and email to Chemistry Department Office

2 weeks prior to defense

Make sure that the defense on the UAF Science calendar

2 weeks prior to defense

Dissertation defense - approximately 40 minute public presentationfollowed by a closed session oral examination.

At least 4 weeks before Graduate School thesis submission deadline. When possible, do not schedule defense during last two weeks of a semester.

(approx. Spring: 3/10, Summer: 7/3, Fall: 11/12)

Turn in Dissertation Defense Report Within 15 days of your defense
Apply for graduationVisit Graduate School website for deadlines
Make any changes to your thesis that were suggested by your committeeBefore obtaining committee signatures
Bring signature page to Graduate School to be double checked before anyone signs itBefore obtaining committee signatures
Obtain committee member signatures on signature page on thesis paperBefore submitting to Department Chair

Email post-defense electronic thesis to Chemistry Department Chair.  You will get comments and send a finalized electronic version back to the Chair.

 At least 2  weeks before Graduate School thesis submission deadline

(approx. Spring: 3/24, Summer: 7/18, Fall: 11/19)

The chair will email the finalized electronic version of the thesis to the Dean's office for this stage of review.

At least 1 week before Graduate School thesis submission deadline

(approx. Spring: 3/31, Summer: 7/25, Fall: 11/26)

Submit your Signature page with all the signatures (two originals - regular paper) and the UAF Publishing Agreement Form to the Graduate School.

Submit your thesis as a pdf and pay required fees through the ETD website (details found here).

Email Graduate School a 50-word version of your abstract (guidelines here) and a good-quality photograph of yourself for the Fairbanks Daily News Miner. 

Complete the Survey of Earned Doctorates (SED).

 

Graduate School thesis submission deadline

(approx. Spring: 4/7, Summer: 8/1, Fall: 12/3)

Make formatting changes to the thesis required by the Graduate School and resubmit through ETD. 
Complete anonymous Exit Interview 
Return keys, catalog experimental samples and data, release lab notebooks and clean research area 
 Graduation! See posted graduation date and UAF's walk-through policy

Leave of Absence

If a student needs to temporarily suspend studies while earning a graduate degree, they must submit an approved Leave of Absence Form to the Graduate School. Students who do not meet registration requirements and fail to file an approved leave of absence may request reinstatement to their graduate degreeprogram. A Reinstatement to Graduate Degree Status Form must be filled out and signed by the student’s advisor and the appropriate department head, and approved by the Dean of the Graduate School. There is a $50.00 reinstatement fee that must be paid to the UAF Business Office or at UAOnline.
 
 
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