CES and SNRAS-AFES Business Office | Payroll & Recruitment

Payroll & Recruitment

Human Resources (HR) Policies

Your main points of contact are:

Sabrina Holt HR Technician SNRAS-AFES

Responsible for: Payroll (Distribution, Keying of Timesheets); Personnel; Job Forms; Keys; Sign-Off for PPA Paperwork for SNRAS; Benefits; Backup for CES Payroll/Personnel Technician; Recruiting

Debbie Blevins HR Technician CES

907-474-2401, deblevins@alaska.edu

Responsible for: Payroll (Distribution, Keying of Timesheets); Personnel; Job Forms; Keys; Sign-Off for PPA Paperwork for CES; Benefits; Backup for SNRAS Payroll/Personnel Technician; Recruiting

As soon as you know you need to hire someone, please contact your HR Technician for further guidance.

Web Time Entry (WTE- electronic timesheets)

All hourly (non-exempt) employees should now be using Web Time Entry (WTE- electronic timesheets). This portion of the WTE only includes benefited staff, student and temporary employees that write-in hours for each day worked on their timesheets. The following link to the UA Statewide Office of Human Resources website contains the demos for non-exempt staff and time sheet approvers. http://www.alaska.edu/hr/hr-procedures/web-timesheets/

Note: Salaried employees (Exempt employees) will be incorporated soon.

HOW TO ACCESS ELECTRONIC TIMESHEETS: Employees will be accessing the electronic timesheets (WTE) through their UAOnline account. Please make sure that you are able to access UAOnline before the trainings. If you have issues accessing UAOnline, please contact UAF HR at 474-7700. It is very quick and easy to have the password reset.

Training will be scheduled during the first week that electronic timesheets are available. There will be training for Supervisors and Employees.

Timesheet Step-by-Step NonExempt - for Non Exempt Employees
Timesheet Step-by-Step Approvers Guide - for Time Approvers
Converting Minutes to Decimals - for Non Exempt Employees
wte earning code descriptions - for Non Exempt Employees

CLICK on each header below for detailed information.

CES Recruitment

SNRAS Recruitment Instructions

Student Hires: Rhonda Wadeson, SNRAS-AFES HR Technician, has created a Student Assistant C Pool. All of the student jobs are listed in the posting. A new posting is created each semester. You may review applicants in the pool at any time, and may screen any that you are interested in, but do not have to screen all of them. The HR Tech keeps spreadsheet of the applicants and which jobs they are interested in, and will provide you a list of names and contact numbers to set up interviews.

STEPS:

Provide the HR Tech interview questions prior to scheduling interviews
Conduct interviews & select an applicant
Inform HR Tech via a memo who you would like to hire
Provide the screening documents to the HR Tech
HR Tech submits hiring proposal to UAF HR
UAF HR approves the hiring proposal & contacts dept HR Tech
HR Tech will let you know that you can offer the position

All new employee will need to come to the Business Office to fill out hiring paperwork. Please ask them to bring their driver’s license or passport as well as social security card. Benefited employees are scheduled for orientation as close to their first day of work as possible, unless they are already a benefited employee.

Temporary Hires: A Temporary Pool has also been created. This posting is based on the temporary position criteria provided by SNRAS-AFES faculty/staff. The process is the same for the Temporary hires as it is for the Student hires.

Adjunct Hires: Follow the same process as for Student and Temporary hires.

Regular Benefited Positions: Recruitment for a Benefited Position is a more-involved process and requires more time. A Position Description (PD) must be submitted prior to recruitment. (Some positions already have a current PD in the system.) The PD states the duties of the position, as well as level of independence and skills required, etc. This is submitted to UAF HR for evaluation and assignment of classification title and grade.

Once the Position has a classification, the recruitment can begin.

As soon as you know you need to hire someone, contact your HR Technician for further guidance. See full Search Committe Guidelines.

Payroll Calendar & Timesheet Deadlines

Timesheets are due to HR Technicians in the Business Office by noon on payday Friday; unless there is a notice attached to your timesheet or sent via e-mail indicating a different due date or time.

Timesheets must be received with your signature & your supervisor’s signature. This includes faculty timesheets.

If an employee is unavailable to sign their timesheet, the person signing for them should indicate “signature not available/XXX”, where XXX is the signing person’s signature, not initials.

Timesheets should be filled out in dark ink, never in pencil or colored ink.

Exempt employees should fill in whether leave is taken or not, and the percentage of effort they are reporting.

Non-exempt (hourly) employees should indicate the hours worked in each day. Once you have reached 40 hours in a week, the rest of the hours in that week should be reported as overtime.

Calendar: Payroll Calendar 2011-2012

HUMAN RESOURCE (HR) INFO, POLICIES & LINKS