Signatures are required for most documents and transactions processed through the Business Office. We understand that obtaining appropriate signatures in a timely fashion can be challenging and we hope the resources provided here are helpful.
Signature authority for a unit vests with the Dean/Director. Some signature authority can be delegated down to other individuals within the unit such as a program chair, department head, or program manager. Signature authority that cannot be delegated:
- Representational Allowance
- Out-of-State Travel
Carol Lewis, Dean, School of Natural Resources & Agricultural Sciences & Director, Agricultural and Forestry Experiment Station: Signature requests are managed by and should be routed through the Dean's Administrative Assistant, Marilyn Childress, 474-7083, fysnras@uaf.edu.
Fred Schlutt, Vice Provost for Outreach & Director of Cooperative Extension Service: Signature requests are managed by and should be routed through the Director's Administrative Assistant, Melody Hughes, 474-5807, extension@uaf.edu.
MORE ON SIGNATURES
Signature Stamps (electronic or otherwise) are not currently accepted by UAF Financial Services on Journal Vouchers, Budget Revisions, Time Sheets, or Labor Redistributions. Likewise, all payroll and human-resource related paperwork should be signed by relevant individuals.
Timesheets must be received with your signature & your supervisor’s signature. This includes faculty timesheets. If an employee is unavailable to sign their timesheet, the person signing for them should indicate “signature not available/XXX”, where XXX is the signing person’s signature, not initials.
All expenditures for Representational Allowances or Special Events must have prior approval from the unit Dean or Director before purchases are made. If the Dean or Director are not available to sign the rep allowance form, contact the Business Office for assistance in obtaining appropriate signature (this signature authority cannot be delegated to anyone at a lower level, like a department or program chair).
It is the responsibility of the traveler to get signatures on Travel Authorizations:
- In-State Travel: traveler & supervisor (or program/dept chair/funding sponsor or dean/director)
- Out-of-State & Foreign Travel*: traveler, supervisor/program chair & dean/director
*If the dean/director is not available, please forward the TA to the Business Office to obtain appropriate signatures (this signature authority cannot be delegated to anyone at a lower level, like a department or program chair).
In an effort to streamline after-travel reimbursement processing, our executive officer, Raaj Kurapati, has authorization to sign Travel Expense Reports (TERs). You may now get the traveler's signature (required) and forward TERs directly to Travel in the Business office for processing.
