Office 2007
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Overview

 

When you open Access 2007 you will notice that there are many similar features to previous versions of Access.  You will also notice that there are many new features that you will be able to utilize.  There are three features that you should remember as you work within Access 2007:  the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon.  The function of these features will be more fully explored below.

 
Ribbon

 

Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of Access.  This button allows you to:

  • Create a new database
  • Open an existing database
  • Save or save as
  • Print
  • Manage a database
  • Send (through email or fax)
  • Publish
  • Close

 

 

Ribbon
The ribbon is the panel at the top portion of the document   It has six tabs:  Home, Create, External Data, Database Tools, Acrobat, and Datasheet.  Each tab is divided into groups.  The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Access databases. 

 

 

Commonly utilized features are displayed on the Ribbon.  To view additional features within each group, click the arrow at the bottom right corner of each group.

 

 

Home: Views, Clipboard, Fonts, Rich Text, Records, Sort & Filter, Find
Create:  Tables, Forms, Reports, Queries
External Data :  Import, Export, Collect Data, SharePoint Lists
Database Tools :  Macro, Show/Hide, Analyze, Move Data, Database Tools
Acrobat: Create PDF’s, Email PDF’s, review PDF’s
Datasheet:  Make changes to an existing datasheet.

Quick Access Toolbar

 


The quick access toolbar is a customizable toolbar that contains common commands that you may want to use.  You can place the quick access toolbar above or below the ribbon.  To change the location of the quick access toolbar, click on the error at the end of the toolbar and click Show Below the Ribbon.

 

 

You can also add items to the quick access toolbar.  Right click on any item in the Office Button or the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.

 

 

Navigation Pane
The Navigation Pane displays database objects such as tables, forms, queries, and reports.

 
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