Grant Process Solutions (GPS) Timeline
January 2012
– GPS Team convenes
February
– Evaluate/map current grant award setup process
– Identify problems/delays that may occur at each step in the process
March – April
– Review existing tools available with UA Banner and other software/systems currently available to staff
May
– Begin research of other universities using Banner systems, their processes and software/system tools
June
– Conduct assessment of Info-ED as potential software solution to complement Banner system
July
– Begin data collection from UAF departments to build baseline data for transaction times related to grant award setup
– Begin development of recommendations to present to Process Improvement steering committee, including business case for specific changes
August
– Data collection from departments continues
– Work team begins data analysis
– Continue development of recommendations to present to Process Improvement steering committee, including business case for specific changes
September 2012 - January 2013
– Present recommendations to Process Improvement steering committee
– Present recommendations process to Financial Managers and Grant Technicians
– Provide project update at Administrative Services Open Forum
– Develop implementation schedule and protocols for revised grant award setup process
February 2013
– Begin implementation