Grant Award Setup
The Grant Process Solution (GPS) team is working to streamline the grant award setup process to minimize the time between when UAF receives notification of an award and when the PI can start spending money on the project. The goal is to reduce this time to five working days.
In addition, the team is working to reduce if not eliminate the impact of these problems identified in the early stages of the process improvement effort:
- Inadequate documentation
- Appropriate authority to approve
- Lack of standardized training
- Pre-Award and Post-Award disconnect
- Forms are not intuitive
- Insufficient time to complete review
- Difficult to contact PI
- Difficult to contact agency
- Infrequency of training
- Unclear resources
- Lack of timely response
- Lack of follow-up
- Lack of transparency
- High potential for error
- Redundancy/duplication of work
- Difficulty in technology tools
- Inability to fix errors
- Timely response from Office of Management and Budget (State OMB)
- Disconnect between all parties
- Lack of communication
In the coming months, the team will provide periodic updates at the Financial Managers and Grant Technician meetings as well as the Administrative Services Open Forums. In addition, each UAF unit will be assigned to one of the team members, who will work with the units during the data collection phase and for ongoing communication about the project.
For more information, contact any member of the GPS team or submit your question online.