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Office of Grants and Contracts Administration, 11/19/09
By Maggie Griscavage, Director
What’s new?
ARRA - America Recovery and Reinvestment Act (ARRA, a.k.a. Stimulus funds) funding for UAF is currently at 48 awards for a value of $169.6Million (which includes $148M for the Alaska Region Research Vessel (ARRV). The first set of mandatory quarterly reports containing the multiple data fields stipulated in each award was successfully uploaded to the federal website within the 10 calendar days allotted by mandate. UAF continues to be able to handle the ARRA reporting with a sole report coordinator.
Under-recovered F&A 9% fee assessment being reviewed – VCAS Pitney is considering a new procedure that will improve and speed up the process of review and determination of which proposals are eligible for the Under-Recovery fee waiver. If consensus is reached, the Vice Chancellor plans to implement the new process Jan 4th, 2010.
JV, JP, and LR tracking – OGCA has set up an internal log to track the movement of JV, JP and LR through OGCA. This new process is designed to not only ensure that these documents move speedily to their end destination, but also to provide immediate feedback if you call OGCA to ask us where yours is. Any of OGCA’s employees have access to this new Log and can look up your particular document as soon as you contact them.
Soft-Closure – OGCA will be adequately staffed during the soft closure prior to the official Christmas break. Your particular technician may not be there, but all roles and duties will have backup on-board and available to service you and your PI’s needs in real time.
What’s next?
New Overrun removal policy under construction – OGCA and Financial Services are working together to draft a UAF Policy that will support the SW Accounting Manual P-41 requirement to write off overruns in a timely manner. Currently, a significant amount of expenditure that could be billed to the sponsors is on hold due to the need to write off overruns on many grants. This also has an impact on cash flow, and the monthly generated Allowance for Doubtful Account report. Target date: Jan 4, 2010.
Effort Certification – OGCA senior officials, and other UAF departments, are working with Statewide on a variety of committees to move towards providing electronic effort certification that meets the requirements of 2 CFR 220. The proposal has been submitted to the Information Technology Executive Council (ITEC) for consideration for funding: http://www.alaska.edu/pmo/projects/ Once the discovery phase has been completed, user constituents will be engaged for end-user input, review, comment and endorsement.
For more information contact Maggie Griscavage at gmgriscavage@alaska.edu
Facilities Services Nov. 6, 2009
Human Resources October 30, 2009
Police Department, October 8, 2009
Environmental Health, Safety and Risk Management, October 1, 2009
Fire Department Sept 24, 2009
Procurement & Contract Services Sept 17, 2009
Office of Grants & Contracts Administration dated Sept 10, 2009
Financial Services, dated Sept 3, 2009
Facilities Services, dated Aug 27, 2009
Human Resources, dated Aug 13, 2009
UAF Police Department, dated July 30, 2009
Environmental Health, Safety and Risk Management dated July 23, 2009
UAF Fire Department dated July 16, 2009
Procurement & Contract Services dated July 9, 2009
Office of Grants & Contracts Administration dated July 1,2009